RFP 26-22 EMSS

Location:	Minnesota
Posted:	Apr 3, 2026
Due:	Apr 17, 2026
Agency:	Minneapolis Public Schools
Type of Government:	State & Local
Category:	80 - Brushes, Paints, Sealers, and Adhesives
Solicitation No:	RFP 26-22
Publication URL:	To access bid details, please log in.

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RFP 26-22 EMSS

Request for Proposal (RFP) for

Emergency Management, Safety & Security System

RFP 26- 22

Minneapolis Public Schools - Special School District No. 1

1250 West Broadway Ave.

Minneapolis, Minnesota 55411-2533

Issued: 4/3/2026

NOTICE: Pursuant to section 13.591 subdivision 3(b) of the Minnesota Statutes, after a

government entity has completed negotiating a contract with the selected vendor, all

data in RFP responses are public except for trade secret information as defined in

section 13.37 subdivision 1(b). A statement that submitted data are copyrighted or

otherwise protected does not prevent public access to the data.

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated February 2026

RFP 26-22 EMSS

TABLE OF CONTENTS

Overview

a. Project Objective

b. Schedule of Proposal

c. Intention to Submit Proposals

d. Submission of Written Questions

e. Changes to the RFP

f. Preparation of Proposal

g. Submission of Proposals

h. Withdrawal of Proposals

i. Evaluation and Selection Process

j. Effective Period of Proposals

k. Bid Reservations

l. Notifications of Unsuccessful Vendors

m. Contract Negotiations

n. Award of Contract

o. Contract Term

p. Disposition of and Public Access to Proposals

q. Cost Incurred in Responding

r. Assignment

s. Causes for Termination

II.

Scope of Services

a. Project Background

b. EMSS Program Goals

c. Emergency Management, Safety & Security Organization

d. Description of Expected Services

III. General Business Information

a. General Business Requirements

b. Qualifications and Experience

c. Supplier and Employee Equity & Diversity, Sustainability and Community Engagement

d. Business Ethics

e. Service Level Expectations

f. Fees & Costs

g. Reporting

h. Billing and Payment

IV. Project Scope

a. Business Specific Information

b. Wrap up to Project Scope Information

Appendix Requirements

A. References

B. Pricing Information

C. MPS Reports

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated February 2026

RFP 26-22 EMSS

D. Business Specific Reports

E. Service Level Expectations

F. Additional Documents- Any additional document required by the Business Owner.

VI. MPS Appendix Documents

1. Intention to Submit Proposal

2. Organization Information Cover sheet

3. MPS Sample Contract

4. Cost Table

5. Any additional document required by the Business Owner.

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated February 2026

RFP 26-22 EMSS

SECTION I: OVERVIEW

A. Project Objective

Minneapolis Public Schools (MPS) is seeking proposals from organizations and individuals wishing

to provide an EMSS solution.

Minneapolis Public Schools or Special School District Number 1 (SSD #1) is a school district that is

coterminous with the City of Minneapolis, Minnesota. With authority granted by the state

legislature, the school board makes policy, selects the superintendent, and oversees the district's

budget, curriculum, personnel, and facilities. Students speak ninety different languages at home

and most school communications are printed in English, Hmong, Spanish, and Somali. The District

covers over 70 school programs at 65 sites, with approximately 29,900 students and 3,200

teaching staff.

The District intends to select one or more organizations to provide the necessary EMSS solution.

To facilitate the submission and evaluation of proposals, this proposal provides additional

background information regarding MPS that will be relevant to the proposal of the EMSS

solution.

RFP Primary Objective 1: Gain a thorough understanding of the product capability in order to

select, implement and operate an emergency management, safety & security system (EMSS

system) and a visitor management system that will meet the needs of the district for the next

five years or more.

RFP Primary Objective 2: While MPS would prefer a single system that supports the core

functions of an emergency management, safety & security system and a visitor management

system, proposals for individual solutions for EMSS and visitor management will be considered.

B. Schedule of Proposal

1. Issue RFP:

2. Written Questions Due:

3. Intention to Submit:

4. Responses to Questions:

5. Proposals Due:

6. Award bid – Selection:

7. District Approval

8. Implementation:

4/3/2026

4/17/2026

4/22/2026

4/29/2026 2:00 PM

5/4/2026

5/12/2026

July 1, 2026

C. Mandatory Intention to Submit Proposals

APPENDIX 1 (a) & Conflict of interest form APPENDIX 1 (b) are mandatory to submit. Failure to

submit both will result in automatic disqualification from the RFP Process.

In order for your organization to receive updates to this Request for Proposal, including

responses to submitted questions from all participating firms, please complete Appendix 1 (a)

Intention to Submit a Proposal and Appendix 1 (b) Conflict of Interest by 4/17/2026. These

documents must be emailed to RFX@mpls.k12.mn.us. These document are mandatory

documents, if these are not submitted or by email by 4/17/2026; the organization will not be

able to participate in RFP 26-22 EMSS.

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated February 2026

RFP 26-22 EMSS

D. Submission of Written Questions

All questions about the RFP shall be submitted by e-mail by 4:00 p.m. Central Standard Time on

or before 4/17/2026 to: RFX@mpls.k12.mn.us. The District will provide written responses to

questions from prospective Proposers no later than 4/22/2026 EOD. After 4/17/2026, no

questions or inquiries will be allowed.

E. Changes to the RFP

All changes to the RFP will be posted to the MPS website:

https://www.mpschools.org/departments/finance/procurement .

F. Preparation of Proposal

1. Careful attention must be paid to all requested items contained in this Request for Proposal.

Please read the entire package before bidding. Each proposal shall be prepared simply and

economically avoiding the use of elaborate promotional materials beyond what is sufficient

to provide a complete, accurate, and reliable presentation.

2. For ease of review, the proposals must follow the outline in Section III and IV of this request

for proposal. Each response should be clearly numbered and the full question listed.

3. Each page of the proposal must be sequentially numbered and include the proposing

organization’s name.

4. RFP should be double-spaced, with at least than one-inch margins. The font must be at least

12-point.

5. Each response to questions in Section III and IV of the RFP should be appropriately labeled

(e.g., Section III: General Business Questions, A. General Business Requirements, Question

#1; etc.).

6. The RFP narrative for Section III-IV should not exceed 25 total, not including appendices.

7. Some questions in this RFP will require organizations to submit documents as an Appendix.

Applicants may wish to submit additional supplemental materials to support responses to

questions in Section III and IV. If an applicant intends to include supplemental materials with

responses to questions in Sections III and IV of the RFP, separate appendices for each part

must be developed. Each appendix should be clearly labeled (e.g., Appendix A: References,

etc.).

8. All appendix materials (e.g., sample letters, curricula, lesson plans, progress reports,

academic effectiveness data, etc.) must be labeled with the name of the organization and

reference the appropriate section and question (e.g., Section C: Description of Expected

Services 1a). Although there is no page limitation for the Appendix, the appendix should

not be excessive in length. Applicants should also ensure the appendix items are

appropriately described and referenced in the narrative section of the RFP.

9. The RFP must be submitted in the appropriate order. Each part of the RFP should be

separated with a section divider page listing the title of the next part of the RFP that is

enclosed. All RFPs should follow the order below:

a. Organization Information Cover Page (Provided in attached Appendix 2)

b. Table of Contents

c. Section III- General Business Information

d. Section IV- Project Scope

e. Appendix Materials

Minneapolis Public Schools

1250 W. Broadway Ave

Minneapolis, MN 55411

RFX@mpls.k12.mn.us

Template updated February 2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP 26-22 EMSS

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See also