RFP -27-665-2009-78430- OSAH-SAHWDQuestions and Responses

Location:	New Mexico
Posted:	Aug 28, 2026
Due:	Sep 3, 2026
Agency:	State Government of New Mexico
Type of Government:	State & Local
Category:	16 - Aircraft Components and Accessories
Publication URL:	To access bid details, please log in.

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8/28/2026

Questions and Responses

RFP: 27-665-2009-78430

OSAH Workforce Development

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Question

Will OSAH provide historical participation and performance information for the

existing workforce-development program, including attendance, geographic reach,

participant disciplines, satisfaction/evaluation results, continuing-education

completions, and other available outcome data?

Response

Yes, that can be made available once a contractor is awarded.

Will the successful Contractor receive access to existing OSAH-owned curricula,

training materials, speaker/presenter resources, participant databases, registration

templates, evaluation tools, prior-year reports, marketing materials, event

procedures, and other program assets currently used to administer these workforce-

development activities? If so, please identify which portions of the existing program

the Contractor will be expected to continue or modify versus develop as new

products.

Yes, for those that are not part of the intellectual property of the current vendor.

Appendix D's sample travel budget refers to attendance at the annual Head to Toe

Conference, but the Detailed Scope does not explicitly identify which workforce-

development requirement corresponds to that event. Is the workforce-development

opportunity for general school professionals identified in Scope Item 1 intended to be

the annual Head to Toe Conference, or is Scope Item 1 a separate workforce-

Head to Toe, School Health Updates, Youth Track at Head to Toe, School Health Assistant

development activity? Please identify which existing OSAH workforce-development Training, School Nurse Academy, school based health center provider training, others that

programs or events are expected to continue under the resulting contract

present themselves throughout the year

Scope Item 1 requires the Contractor to ensure that appropriate continuing

education and academic credit are available. Please identify the anticipated types of

continuing education and/or academic credit required for the respective audiences,

such as nursing continuing education, behavioral-health continuing education, CME, Nursing, social work, counseling, certified health education specialist (CHES). A subcontractor is

educator professional development, academic credit, or other credentials. Must the allowed.

prime Contractor itself hold applicable continuing-education provider accreditation,

or may these requirements be satisfied through qualified subcontractors,

educational institutions, or accredited partner organizations?

The Mandatory Specifications require experience as a provider of “youth behavioral

health services as defined in the Scope of Work.” However, the Detailed Scope of

Work primarily describes school-health workforce development, professional

development, youth leadership, and provider training rather than direct behavioral- This is a typographical error. Experience providing workforce development, professional

health treatment. Please clarify whether direct delivery of youth behavioral-health education, prevention, youth leadership, school health, behavioral-health training, and related

clinical services is required to satisfy this specification, or whether experience

capacity-building services is responsive to this.

providing workforce development, professional education, prevention, youth

leadership, school health, behavioral-health training, and related capacity-building

services is responsive to this requirement.

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8/28/2026

Questions and Responses

RFP: 27-665-2009-78430

OSAH Workforce Development

The RFP requires at least three external references from similar projects/programs

performed within the last three years. May an Offeror identify organizational

references associated with qualifying work performed by a named subcontractor

when that subcontractor and the referenced personnel will perform the

corresponding services under the proposed OSAH contract, or must all three

organizational references represent projects performed directly by the prime Offeror? These are required by the prime offeror and not as a subcontractor.

Section IV.B.1 requires the Offeror to describe its workforce-development experience

and also requires describing the experience of proposed subcontractors. The

Desirable Specifications provide additional points for at least five years of similar

experience. May the relevant workforce-development experience of named

subcontractors and proposed key personnel be considered when evaluating

Organizational Experience and the five-year Desirable Specification, or must the five

years of qualifying experience have been performed directly by the Offeror/prime

contractor?

The qualifying experience must be performed by the Offeror

The RFP requires Offerors to develop a detailed four-year Cost Proposal but does not

appear to identify an available annual budget, estimated contract value, or not-to-

exceed amount. Appendix D appears to provide an illustrative sample budget rather

than a stated funding limit. Please identify the anticipated annual funding available

Prior funding was $1.2 million annually. This is not representative of the funding available for the

for this program and/or the maximum not-to-exceed value anticipated for the

next contract cycle. Please propose your anticipated budget to complete these activities.

resulting contract over the four-year term. If available, please also provide the

approximate annual expenditure or contract value for the incumbent/current OSAH

workforce-development program to help Offerors develop realistic staffing,

subcontracting, travel, training, and event-management assumptions.

Section I.B states that OSAH will seek a single Professional Services Contract, and

Section I.C refers to a single-award contract. However, the RFP also refers to funding

statewide “partners,” and the Agency reserves the right to accept all or a portion of an

Offeror's proposal. Please confirm whether NMDOH intends to make one award to a

single prime contractor responsible for the entire Scope of Work, or whether NMDOH

may make multiple awards or divide specific workforce-development workstreams

among more than one Offeror.

Historically, NMDOH has only made a single award.

The RFP specifies web-based workforce-development opportunities for New School

Nurses. For the School Health Assistant, Youth Leadership, Regional School Health,

and School-Based Health Center Provider activities, the RFP does not appear to

Various delivery styles will be considered. Nursing Academy-ongoing. Health Assistant-ongoing.

prescribe a specific delivery format. Please confirm whether Offerors may propose in-

Youth Leadership-annually in February. School Health Updates-annually in the Fall. SBHC-

person, virtual, or hybrid delivery for these activities based on participant needs,

annually with Head to Toe.

geographic access, and program objectives. Please also provide, if available, the

anticipated timing and approximate participant volume for each required workforce-

development activity.

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Questions and Responses

RFP: 27-665-2009-78430

OSAH Workforce Development

The Evaluation Point Summary identifies Technical Specifications as “600 Total

Points.” However, the listed technical factors appear to total 800 points:

Organizational Experience (200), Organizational References (200), Mandatory

First initial posting to the NMHealth Website was incorrect, however bonfire did have the correct

Specifications (325), and up to 75 additional Desirable Specification points for

attachment. An updated RFP packet has been uploaded to include the correct points on the NM Health

minimum experience, state-agency collaboration, and long-term capacity

Website. Technical Specifications is a total of 800 points and business specifications are at 200 points.

building.Please confirm the correct total technical points and evaluation weighting

for Sections B.1 through B.4.

The RFP permits subcontractors and requires describing the experience of proposed

subcontractors. For purposes of evaluating Organizational Experience, Mandatory

Specifications, and the desirable specification awarding additional points for a

minimum of five years of similar experience, may the experience and qualifications of No, only the offerors experience will be used

the Offeror's proposed subcontractors and key personnel be considered together

with the experience of the prime Offeror?

The Scope of Work specifically identifies web-based workforce development opportunities

for New School Nurses, while other workforce development activities do not specify a

required delivery format. May the Offeror propose virtual or hybrid delivery for other

Yes, that is acceptable. A subcontractor must be identified with you and the offeror should report direct

workforce development activities where appropriate to the target population and program cost from a subcontractor. No overhead/profit can be mentioned.

objectives, or should Offerors assume those activities are expected to be delivered in

person?

For the five regional school health updates, one for each public health region, does OSAH

anticipate that each regional update will be conducted physically within its respective

These updates will be in person.

region, or may an Offeror propose virtual or hybrid regional delivery when that approach

meets OSAH's participation and workforce-development objectives?

Section IV.A.1(e) requires "in-person site inspections" as part of site selection. Is this

requirement applicable specifically to the general school-professional workforce

development opportunity described in Section IV.A.1, or should Offerors anticipate in-person It is just a requirement for the general school -professional development opportunity.

site inspections for additional workforce-development activities under Sections IV.A.2

through IV.A.7?

Multiple deliverables require the Contractor to identify key partnerships and organize

committees of clinical and content experts. Will OSAH provide access to existing statewide

partners, school districts, school-based health centers, professional associations, subject- While OSAH may be able to assist, Offerors should assume responsibility.

matter experts, or existing advisory groups, or should Offerors assume responsibility for

independently developing and maintaining these relationships?

Are clinical/content experts, presenters, trainers, and committee participants expected to

be employees or subcontractors of the Offeror, or may Offerors utilize a combination of

They are not expected to be employees or subcontractors of the offeror

subcontractors, partner organizations, volunteer experts, and other qualified professionals

appropriate to each workforce-development activity?

Section IV.A.1(i) requires the Contractor to ensure continuing education and

academic credit are available. Please clarify which professional disciplines and/or

OSAH has a relationship with some credentialing bodies. Nursing, social work, counseling and certified

credentialing bodies OSAH expects continuing education or academic credit to be

health education specialist are the primary credentialing bodies that will be expected.

available through, and whether OSAH currently maintains relationships or

approvals that the Contractor may utilize.

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Questions and Responses

RFP: 27-665-2009-78430

OSAH Workforce Development

Can OSAH provide historical or anticipated participation levels for the workforce-

development activities identified in Sections IV.A.1 through IV.A.6, including approximate

attendance for statewide events, regional updates, School Health Assistant activities, youth

School health conference 650-700, Regional updates 60-75 each, Youth leadership 90-

100, SBHC 60-75

leadership activities, and school-based health center provider activities?

Should Offerors assume responsibility for budgeting and paying all facility, venue,

audiovisual, equipment, food/beverage, participant material, and other event-related costs

Offerors should assume responsibility.

required to perform the proposed workforce-development activities, or are any facilities or

resources anticipated to be provided by OSAH or partner organizations?

The RFP defines "Hourly Rate" as a fully loaded maximum hourly rate that includes travel, per

diem, fringe benefits, overhead, and subcontractor personnel where appropriate, while

Appendix D separately provides a Travel budget category. Please clarify whether personnel Any of the listed is acceptable as long as there is a complete justification.

travel time, mileage, lodging, and per diem should be included in the proposed hourly rates,

reported separately in the Travel category, or allocated between the two categories.

For subcontracted services, should Offerors report the subcontractor's direct cost in the

Subcontracts category and incorporate the prime contractor's project

management/administrative oversight into personnel or other appropriate cost categories, Either is fine as long as it is clear and justified.

or does OSAH prescribe a different methodology for allocating prime-contractor

management and administrative costs associated with subcontractors?

For "additional workforce development opportunities as identified and as additional

resources become available," should Offerors include contingency pricing or estimated

Additional activities and associated funding be negotiated or authorized after contract award as

costs for these activities in the initial Cost Proposal, or will additional activities and

resources become available.

associated funding be negotiated or authorized after contract award as resources become

available?

Please confirm whether the stated minimum quantities—one general school-professional

opportunity, four School Health Assistant opportunities, one youth-leadership opportunity,

five regional updates, and one school-based health-center provider opportunity—must be Each contract year.

delivered during each contract year or only once across the potential four-year contract

term.

Does NMDOH anticipate initially awarding a one-year contract with annual renewals, or

This is a multi-year that shall not exceed 4 years.

establishing a multiyear Scope of Work and budget at the time of award?

May staffing levels, event costs, participant assumptions, and other budget categories be It is possible for amendments to take care of inflation, however recommended responses for each year

adjusted during annual contract negotiations based on actual participation, NMDOH

should be estimated for inflation.

priorities, inflation, and prior-year experience?

Please clarify whether quarterly invoices will be paid based on: -Actual documented

personnel time and allowable expenses;-Completed and accepted deliverables; -

Predetermined quarterly amounts; -Fixed prices assigned to individual workforce-

Completed and accepted deliverables.

development activities; or -A combination of these methods.

If a firm incurs event deposits, venue costs, travel, speaker fees, platform costs, or material

expenses before the quarter in which an event occurs, may those allowable incurred

Yes.

expenses be invoiced during the quarter incurred?

Will NMDOH permit advance payment, direct vendor payment, or another arrangement for

substantial venue deposits or other major costs that would otherwise require the contractor Yes.

to carry significant working capital?

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Questions and Responses

RFP: 27-665-2009-78430

OSAH Workforce Development

May the contractor move funds among approved personnel, travel, supplies, subcontract,

and other-cost categories without a contract amendment? If so, what percentage or dollar Yes, no threshold, but must be pre-approved.

threshold requires prior written approval?

May unspent funds carry forward into the next contract year, or must they be expended and

They must be expended with the applicable fiscal year.

invoiced within the applicable State fiscal year?

May an Offeror include a reasonable profit or fee and an indirect-cost or administrative rate

in its Cost Response? If permitted, should those amounts be included in personnel rates, An administrative rate is permitted under the other category.

listed under “Other,” or presented as separate budget lines?

For each workstream other than the expressly web-based New School Nurse opportunities,

please identify whether NMDOH expects in-person, virtual, or hybrid delivery.

In-Person.

Does NMDOH have an expected minimum duration for each workforce-development

opportunity—for example, a one-hour webinar, half-day workshop, full-day training, or

No.

multiday conference?

Please provide historical or estimated attendance for: -General school-professional

opportunity; -School Health Assistant opportunities; -Youth-leadership opportunity; -New School health conference 650-700, Regional updates 60-75 each, Youth leadership 90-100, SBHC 60-75,

School Nurse web-based opportunities; -Each regional school-health update; and -School- -School Health Assistant opportunities; 10-12 events for 25-30 participants each.

based health-center provider opportunity.

Does NMDOH expect the contractor to propose and secure all locations, or will State, school-

Contractor to propose and secure all locations

district, public-health-office, or other government facilities be available at no cost?

Northwest Region – San Juan, McKinley, Cibola,; oNortheast Region – Rio Arriba, Taos, Colfax, Union, Los

Please identify the counties included in each of the five public-health regions and whether Alamos, Santa Fe, Mora, San Miguel, Guadalupe, Harding; oMetro Region – Bernalillo, Sandoval, Torrance,

each regional update must be physically held within its respective region.

Valencia; oSoutheast Region – Quay, De Baca, Curry, Lincoln, Roosevelt, Chaves, Eddy, Lea, oSouthwest

Region – Catron, Socorro, Grant, Sierra, Hidalgo, Luna, Doña Ana, Otero

May required workforce-development opportunities be incorporated into existing NMDOH,

It will depend on the opportunity. There may be some overlap, but they historically have been separate

school-health, nursing, or partner conferences, or must each be organized as a separate

events.

contractor-managed event?

Are meals, refreshments, participant travel, lodging, stipends, youth incentives, childcare,

interpretation, accessibility accommodations, or substitute-staff expenses allowable

Yes.

contract costs?

Is the general school-professional workforce-development opportunity intended to be a

Yes.

statewide conference or a smaller training activity?

The RFP requires the contractor to manage sponsors and exhibits. Is the contractor expected

to solicit sponsorship revenue and exhibitor fees? If so, how must those revenues be

Yes, should be included as part of overall cost/revenue in budget.

accounted for and applied to contract costs?

May participants be charged registration fees, or must participation be provided without

Yes, it is done in partnership with the department.

cost? If fees are permitted, who establishes, collects, and retains them?

Will NMDOH appoint the planning committee and retain final approval over speakers,

Yes.

agenda, branding, venue, promotion, and continuing-education applications?

Will NMDOH provide required logos, brand standards, historical agendas, participant lists,

Yes.

evaluation instruments, and other materials from prior events?

Please identify the specific continuing-education or academic credits expected for nurses, OSAH has a relationship with some credentialing bodies. Nursing, social work, counseling and certified

counselors, social workers, health educators, administrators, and other participating

health education specialist are the primary credentialing bodies that will be expected.

professionals.

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RFP -27-665-2009-78430- OSAH-SAHWDQuestions and Responses

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