John Bettis Boat Landing Improvement Project

CITY OF HANAHAN
1255 Yeamans Hall Road
Hanahan, SC 29410
INVITATION FOR BIDS
IFB TITLE: John Bettis Boat Landing Improvement Project
IFB NUMBER: COH#392026
OVERVIEW: The work under this contract includes the furnishing of all labor, materials,
equipment, and all items and services of every nature whether particularly mentioned or not that
is required to complete the construction of a concrete abutment, timber fixed pier, floating
courtesy dock and gangway with associated pilings as shown and described on the drawings and
specifications.
NON-MANDATORY SITE VISIT: March 19, 2026, at 10:00 AM EST. Address: 3100
Mabeline Rd, Hanahan, SC 29410.
DEADLINE FOR WRITTEN QUESTIONS: Monday, March 30th, 2026, at 12:00 PM EST
CLOSING DATE AND TIME: Monday, April 6th, 2026, at 12:00 PM EST
BONDS: Bids in excess of $100,000.00 will require a 5% Bid Bond.
Invitation for Bid Documents Available: Offerors may view and download a copy of the
Invitation for Bid document and receive electronic notification of any addenda from the City of
Hanahan website: https://www.cityofhanahan.com/administration/page/bids-rfps-rfqs

TABLE OF CONTENTS
SECTION DESCRIPTION
____________________________________________________________________
1. Invitation to Bid
2. Table of Contents
3. Instructions to Bidders
4. Scope of Work
5. Required Bid Forms
6. Indemnification
7. Special Conditions
8. General Terms and Conditions
9. Certification of Restrictions of Lobbying
10. Illegal Immigration Reform Act Certification
ATTACHMENTS:
1. Drawings
2. Project Manual
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SECTION 3
INSTRUCTIONS TO BIDDERS
1. Bids shall be submitted on the form(s) provided on the City website
https://www.cityofhanahan.com/administration/page/bids-rfps-rfqs
2. Bids must be submitted by the time and date specified by mail to City of Hanahan, 1255
Yeamans Hall Rd., Hanahan, S.C. 29410. No late bids will be accepted. Bidders should allow
adequate time to mail their documents to submit.
3. All bids shall be entered in ink or typewritten and shall remain firm for a period of not less
than sixty (60) days.
4. Bids may be withdrawn by the offeror prior to, but not after, the time set for the closing.
Bidders seeking to make corrections will need to withdraw their submissions and resubmit any
revised versions.
5. Bidders and anyone from the public may attend the bid opening at the time and date indicated
for the closing of bids at Hanahan City Hall Administration Office 1255 Yeamans Hall Rd.,
Hanahan, S.C. 29410.
6. Bidders will receive a bid tab via email immediately following the bid closing, indicating the
apparent low bidder. After a final review of all submittals is completed, an Intent to Award
will be available within the Bids and Proposals website.
7. Bidders must clearly mark as "Confidential" each part of their offer that they consider to be
proprietary information that could be exempt from disclosure under Section 30-4- 40, Code of
Laws of South Carolina, 1976, as amended (Freedom of Information Act). If any part is
designated as "confidential", there must be attached to that part an explanation of how this
information fits within one or more categories listed in Section 30-4-40. City of Hanahan
reserves the right to determine whether this information should be exempt from disclosure, and
no legal action may be brought against the City and/or its agents for any determination in this
regard.
City of Hanahan reserves the right:
a. To accept or reject any or all bids received as a result of this solicitation, or to cancel
in part or in its entirety this solicitation if it is in the best interest of the City to do so.
b. To waive any or all informalities.
c. To solicit additional information from the Offerors, or any one Offeror, should City
of Hanahan deem such information necessary.
d. To consider modifications received at any time before the award is made, if such
action is in the best interest of the City; and
e. To negotiate contract terms and conditions.
8. By submission of an offer, you are guaranteeing that all goods and services meet the
requirements of the solicitation.
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9. If the Offeror discovers any ambiguity, conflict, discrepancy, omission, or other error in the
Invitation for Bid, it shall immediately notify the City's Procurement and Project Coordinator
of such error in writing and request modification or clarification of the document. The Offeror
is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in
the written request for bid, or it shall be deemed waived.
10. Failure to submit all required information may be determined as a non-responsive bid.
11. A conditional or qualified Bid will not be accepted.
12. Unit price will govern over extended price; errors in mathematics will be corrected.
13. ADDENDA: If it becomes necessary to revise any part of this solicitation, an amendment will
be posted on the Web Page at the address provided on the Cover Sheet of this solicitation. All
amendments become part of the Invitation for Bid and are contractually binding whether or
not received by the Offeror. Changes or corrections may be made in the Bid Documents after
they have been issued and prior to the Bid due date.
ADDENDA CONTINUED: In such cases, written Addenda describing the changes or
corrections will be released by the Procurement and Project Coordinator.
All Addenda shall take precedence over the original portion of the Request for Informal Bids
and shall be considered and included in the Bidder's Lump Sum Bid amount.
All Addenda shall become part of the Contract Documents and be acknowledged in the Bid
Documents.
14. CONTRACT DOCUMENTS: The Contract Documents will consist of the City-Contractor
Contract, the conditions of the Contract (general, supplementary, and other conditions), the
drawings, the specifications, work requirements, solicitation documents, and all Addenda
issued prior to, and any modifications issued after the execution of the Contract.
15. BIDDER'S REPRESENTATION: Each Bidder, by making his Bid, represents that:
a. He has read and understands all documents relating to the project and that his firm
holds a current State of South Carolina Contractor's License sufficient for the specified
construction, and therefore, his Bid is made in accordance herewith.
b. He has visited the site, has familiarized himself with the local conditions under which
the work is to be performed, and has correlated his observation with the requirements
of the proposed Project documents.
c. His Bid is based upon the specified materials, systems, labor, supervision, supplies,
work sequence requirements, taxes, insurance, permits, bonds and all other costs,
incidental or otherwise, as would reasonably be required and expected for the project,
required by the solicitation documents, without exception.
16. BID AMOUNT: All Bidders shall submit lump sum totals for a turnkey, complete Project.
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17. LUMP SUM TOTAL BID AMOUNT: The lump sum total bid amount as submitted shall
encompass all Bidder costs, incidental or otherwise, for providing and accomplishing the total
Work requirements as specified, complete and in accordance with the plans, specifications,
General Terms and Conditions, and requirements of the Contract and Bidding Documents.
18. PROJECT COMPLETION TIME: The commencement date shall be as agreed between the
Successful Bidder and the City as indicated within the Notice to Proceed. All Work shall be
completed within One Hundred and Twenty (120) days.
19. LIQUIDATED DAMAGES: The Successful Bidder shall agree that if the Work, or any part
thereof, is not completed within the time agreed and indicated in the Contract Document that
he shall be liable to the City in the amount of One Thousand and 00/100, ($1,000.00) Dollars
per day for each and every calendar day the completion of the Work is delayed beyond the
time provided in the Contract.
20. PROGRESS PAYMENTS: Progress payments shall be allowable for this project.
21. PAYMENT: All payments by the City shall be in accordance with the General Terms and
Conditions of the Contract documents contained herein. The Successful Bidder shall update
and revise the Application for Payment. Failure to provide an updated schedule will result in
withholding payments due until the deficiency has been remedied.
22. LAWS, REGULATIONS, ORDINANCES, AND RULES: All applicable laws, ordinances,
rules, and regulations of any regulatory agency shall be binding upon the Bidder throughout
the term of the Contract. The Bidder shall be responsible for compliance with all such laws,
ordinances, rules, and regulations, and shall hold the City harmless and indemnify the same in
the event of non-compliance.
23. DEFAULT: In case of default, City of Hanahan reserves the right to purchase any or all services
and materials in the open market, charging the contractor with any excessive costs. Should
such charges be assessed, no subsequent offers of the defaulting contractor shall be considered
until the assessed charge has been satisfied.
24. AWARD: The contract shall be awarded with reasonable promptness by written notice to the
lowest responsible and responsive bidder whose bid meets the requirements and criteria set
forth in the invitation for bids.
25. VERBIAGE: The words "Contractor", "Vendor", "Bidder", "Offeror", "Consultant", and
"Proposer", are used interchangeably throughout this IFB to define the companies submitting
bids, and replace terms such as person(s), firm(s), or corporation(s).
26. SUBCONTRACTORS: In order for the Bid to be considered as responsive, the following shall
be met:
a. Bidder shall set forth in his Bid the name and location of the place of business of each
subcontractor, as may be specified within the Bid Document, who will perform work
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or render service to the Bidder to or about construction, or who will specifically
fabricate or install a portion of the Work. If the Successful Bidder determines to use his
own employees to perform any portions of the Work for which he would otherwise be
required to list a subcontractor and if the Successful Bidder is qualified to perform such
work under the terms of the solicitation document, the Successful Bidder shall indicate
this in his Bid and not subcontract any of that work except with the approval of the City
for good cause shown.
b. Failure to list subcontractors in accordance with this section may render the Successful
Bidder's Bid unresponsive or non-conforming.
c. No Bidder whose Bid is accepted shall substitute any person as a subcontractor in place
of the subcontractor listed in the original Bid, without the City's prior approval.
d. Where substitution is allowed, the Successful Bidder, before obtaining prices from any
other subcontractor, must attempt in good faith to negotiate a subcontract with at least
one (1) subcontractor whose Bid was received prior to the submission of the Successful
Bidder's Bid.
27. BIDDER QUALIFICATIONS: Before a Bid is considered for award, the Bidder may be
requested by the City to submit a qualified statement regarding his firm. Offeror must, upon
request of the City, furnish satisfactory evidence of their ability to furnish products or services
in accordance with the terms and conditions of this bid. The Procurement and Project
Coordinator reserves the right, in the best interest of the City, to make the final determination
as to the Offeror's ability to provide the services requested herein, before entering into any
contract.
28. INSURANCE: The Successful Bidder shall provide a Certificate of Insurance to the City in
accordance with the General Terms and Conditions of the Contract documents.
29. INTERGOVERNMENTAL PURCHASING: Vendor may agree to extend their cost to the
local governments in the State of South Carolina with mutual agreement of both parties.
30. AFFIDAVIT OF NON-COLLUSION: An Affidavit of Non-Collusion contained herein shall
be signed, notarized, and attached to and become a part of the Bid.
31. AFFIDAVIT OF DELINQUENT TAX: An Affidavit of Delinquent Tax contained herein shall
be signed, notarized, and attached to and become a part of the Bid.
32. REFERENCES: All Bidders shall submit and include with their Bid Documents, selected
projects which they have been awarded, and are in progress or have completed for Towns,
Cities, Counties, Municipal or State Governments, educational or health institutions, which
will exemplify expertise in this Project by the firm and by the proposed superintendent. A
minimum of three (3) references shall be submitted.
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33. PROJECT PROGRESS SCHEDULE: Each Bidder shall develop and include with his Bid
Documents a Project Progress Schedule. Bidders may use and submit a computerized
document that will provide the necessary information. The Project Progress Schedule(s)
submitted shall not exceed the time limits stipulated under the Contract Documents.
Categories within such a schedule(s) shall be prioritized by sequence of project events and
contain milestones indicating the starting, duration, and completion of each category. Calendar
dates shall not be used when developing milestones in the solicitation stage. All Bidders shall
indicate milestones in "number of days", or weeks after the Notice to Proceed is issued by the
City. This schedule(s) will be reviewed, and an acceptable schedule shall be included with the
Contract.
34. DRUG FREE WORKPLACE CERTIFICATE: Bidder shall comply with the South Carolina
Drug-Free Workplace Act, Section 44-107-10 et seq., South Carolina Code of Laws (1976, as
amended), and shall file a certification form with the City in accordance with the same.
Aforesaid certification form is provided by the City in this Request for Bid and shall be
executed by the Bidder (or, in case of a corporation, by a duly authorized representative of the
corporation) and shall be delivered to the City together with the Bid.
35. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT- Contracts
or agreements for the performance of experimental, developmental, or research work must
provide for the rights of the Federal Government and the recipient in any resulting invention
in accordance with 37 CFR Part 401 -Rights to Inventions Made by Nonprofit Organizations
and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,
and any implementing regulations issued by the awarding agency.
36. BYRD ANTI-LOBBYING AMENDMENT (31 U.S.C. 1352)- Contractors who apply or bid
for an award of $100,000 or more shall file the required certification. Each tier certifies to the
tier above that it will not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or employee of any agency,
a member of Congress, officer or employee of Congress, or an employee of a member of
Congress in connection with obtaining any Federal contract, grant, or any other award covered
by 31 U.S.C. 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes
place in connection with obtaining any Federal award. The disclosures are forwarded from tier
to tier up to the recipient.
37. RECOVERED MATERIALS (2 CFR 200.323)- Contractor and subcontractor agree to comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act, and the regulatory provisions of 40 CFR Part 247. In the performance of
this Contract and to the extent practicable, the contractor and subcontractors are to use of
products containing the highest percentage of recovered materials for items designated by the
Environmental Protection Agency (EPA) under 40 CFR Part 247 whenever:
a. The contract requires procurement of $10,000 or more of a designated item during the
fiscal year; or,
b. The contractor has procured $10,000 or more of a designated item using Federal funding
during the previous fiscal year.
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The list of EPA-designated items is available at http://www.epa.gov/smm/comprehensive-
procurement-guidelines-construction-products Section 6002(c) establishes exceptions to the
preference for recovery of EPA-designated products if the contractor can demonstrate the
item is:
a. Not reasonably available within a timeframe providing for compliance with the contract
performance schedule;
b. Fails to meet reasonable contract performance requirements; or
c. Is only available at an unreasonable price.
38. VETERAN'S PREFERENCE 49 USC 47112(c)- In the employment of labor (excluding
executive, administrative, and supervisory positions), the Design Professional and all sub-tier
contractors must give preference to covered veterans as defined within Title 49 United States
Code Section 47112. Covered veterans include Vietnam-era veterans, Persian Gulf veterans,
Afghanistan-Iraq war veterans, disabled veterans, and small business concerns (as defined by
15 U.S.C. 632) owned and controlled by disabled veterans. This preference only applies
when there are covered veterans readily available and qualified to perform the work to which
the employment relates.
39. ADDITIONAL INFORMATION/QUESTIONS: Offerors requiring additional information
may submit their questions in writing. Questions may be submitted via email to
Rbrown@cityofhanahan. The deadline for submitting written questions is March 30, 2026,
at 12:00 PM EST. Verbal information obtained otherwise will not be considered in the
awarding of the bid.
40. COPELAND "ANTI-KICKBACK" ACT (18 U.S.C. 874 and 40 U.S.C. 276c) - All contracts
and sub grants in excess of $2,000 for construction or repair awarded by recipients and sub
recipients must include a provision for compliance with the Copeland "Anti-Kickback" Act
(18 U.S.C. 874), as supplemented by Department of Labor regulations (29 CFR Part 3-
Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in
Part by Loans or Grants from the United States). The Act provides that each contractor or
subrecipient shall be prohibited from inducing, by any means, any person employed in the
construction, completion, or repair of public work, to give up any part of the compensation to
which he is otherwise entitled. The recipient shall report all suspected or reported violations to
the Federal awarding agency.
41. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. 276a to a-7) -When required by Federal
program legislation, all construction contracts awarded by the recipients and subrecipients of
more than $2,000 shall include a provision for compliance with the Davis-Bacon Act (40
U.S.C. 276a to a-7) and as supplemented by Department of Labor regulations (29 CFR Part
5-Labor Standards Provisions Applicable to Contracts Governing Federally Financed and
Assisted Construction). Under this Act, contractors shall be required to pay wages to laborers
and mechanics at a rate not less than the minimum wages specified in a wage determination
made by the Secretary of Labor. In addition, contractors shall be required to pay wages not less
than once a week. The recipient shall place a copy of the current prevailing wage determination
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issued by the Department of Labor in each solicitation and the award of a contract shall be
conditioned upon the acceptance of the wage determination. The recipient shall report all
suspected or reported violations to the Federal awarding agency.
42. CONTRACT WORK HOURS AND SAFETEY STANDARDS ACT (40 U.S.C. 327-333) -
Where applicable, all contracts awarded by recipients in excess of $2,000 for construction
contracts and in excess of $2500 for other contracts that involve the employment of mechanics
or laborers must include a provision for compliance with Sections 102 and 107 of the Contract
Work Hours and Safety Standards Act (40 U.S.C. 327-333), as supplemented by Department
of Labor regulations (29 CFR Part 5). Under Section 102 of the Act, each contractor shall be
required to compute the wages of every mechanic and laborer on the basis of a standard work
week of 40 hours. Work in excess of the standard work week is permissible provided that the
worker is compensated at a rate of not less than 11/2times the basic rate of pay for all hours
worked in excess of 40 hours in the work week. Section 107 of the Act is applicable to
construction work and provides that no laborer or mechanic shall be required to work in
surroundings or under working conditions which are unsanitary, hazardous, or dangerous.
These requirements do not apply to the purchases of supplies or materials or articles ordinarily
available on the open market, or contracts for transportation or transmission of intelligence.
43. CLEAN AIR ACT (42 U.S.C. 7401 et seq.) AND THE F(33 U.S.C. 1251 et seq.), as amended
- Contracts and subgrants of amounts in excess of $100,000 shall contain a provision that
requires the recipient to agree to comply with all applicable standards, orders, or regulations
issued pursuant to the Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution
Control Act as amended (33 U.S.C. 1251 et seq.). Violations shall be reported to ED and the
Regional Office of the Environmental Protection Agency (EPA).
44. BYRD ANTI-LOBBYING AMENDMENT (31 U.S.C. 1352) - Contractors who apply or bid
for an award of $100,000 or more shall file the required certification. Each tier certifies to the
tier above that it will not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or employee of any agency,
a member of Congress, officer or employee of Congress, or an employee of a member of
Congress in connection with obtaining any Federal contract, grant, or any other award covered
by 31 U.S.C. 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes
place in connection with obtaining any Federal award. The disclosures are forwarded from tier
to tier up to the recipient.
45. DEBARMENT AND SUSPENSION (E.O. 12549 and E.O. 12689) - No contract may be
made to parties listed on the General Services Administration's List of Parties Excluded from
Federal Procurement or Non-procurement Programs in accordance with E.O 12549 and E.O.
12689-Debarment and Suspension. This list contains the names of parties debarred,
suspended, or otherwise excluded by agencies, and contractors declared ineligible under
statutory or regulatory authority other than E.O. 12549. Contractors with awards that exceed
the small purchase threshold must provide the required certification regarding its exclusion
status and that of its principal employees.
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SECTION 4
SCOPE OF WORK
1. SUMMARY: The work under this contract includes the furnishing of all labor, materials,
equipment, and all items and services of every nature whether particularly mentioned or not
that is required to complete the construction of a concrete abutment, timber fixed pier,
floating courtesy dock and gangway with associated pilings as shown and described on the
drawings and specifications.
2. PROJECT REQUIREMENTS:
a. SCHEDULE OF VALUES: Contractor shall submit a detailed breakdown of contract
sums as a schedule of values that are allocated to each part of the work.
b. COORDINATION: Provide a coordination plan of site work, utilities, and building
construction.
c. SCHEDULE: Provide a Gantt (bar type) Chart indicating the project schedule, updated
monthly. The Contractor will have liquidated damages as required by the Owner for
each day past the scheduled completion date indicated by contract or approved change
orders.
d. PERFORMANCE: All construction shall be in accordance with the current applicable
codes and local requirements.
e. RECORD DOCUMENTS: Maintain a record set of drawings and specifications at the
construction site, recording field modifications as work progresses. Provide (1) copy
of those record documents to the Owner in paper and digital format, along with all
equipment maintenance manuals (including lists of suppliers & subcontractors) with
warranty information.
f. TEMPORARY FACILITIES: Provide temporary toilets, job security, and
environmental protection. Contractor must follow and be responsible for all
environmental regulations and/or violations. Contractor shall also manage the pickup
and deliveries of temporary toilet facilities.
g. UNDERGROUND UTILITIES: Verify and locate existing underground utilities and
equipment prior to construction; marking or removing as requi red. Indicate the
locations on the record documents for the Owner's future reference.
h. PROJECT MEETINGS: Bi-Monthly; attenda nce by Architect, Contractor, Owner
when possible, and applicable subcontractors.
i. MATERIALS AND EQUIPMENT: All materials and equipment shall be new, unless
specifically noted and approved by the Owner in advance, installed in strict acco rdance
with the manufacturer's instructions, recommendations, and industry standards.
j. SUBSTITUTIONS: Submit prior to contract for approval by the Architect. Submit with
sufficient documentation, including c omparison to the specified product, including cost
of substitution and any related work.
k. SUBMITTALS: All materials items specified, manufactured and/or equi pment shall be
reviewed by the Architect for approval before ordering and installation.
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