Snack Vending Machines and Related Services
| Location: | Texas |
|---|---|
| Posted: | Feb 14, 2026 |
| Due: | Mar 10, 2026 |
| Agency: | Lewisville Independent School District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP #2562(C)-18 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Proposal - Formal |
| Status | Issued |
| Number | RFP #2562(C)-18 (Snack Vending Machines and Related Services) |
| Issue Date & Time | 2/13/2026 08:20:39 AM (CT) |
| Close Date & Time | 3/10/2026 12:00:00 AM (CT) |
| Question Cut Off Date | 2/24/2026 05:00:00 PM (CT) |
| Notes |
IF YOU ARE ALREADY A LEWISVILLE ISD BOARD AWARDED VENDOR ON
RFP #2562-18,
RFP #2562A-18 or RFP #2562B-18 YOU DO NOT NEED TO RESPOND TO THIS RFP.
Lewisville Independent School District, (LISD or DISTRICT) is accepting supplemental proposals for a commission-based Snack Vending Machine and Related Services Agreement, beginning immediately upon approval of Lewisville ISD’s Board of Trustees, for the 2025-2026 school year. The products involved include food and snack items that meet the State and Federal mandates for Smart Snack compliance. If items are to be sold during the instructional day, items must meet
Smart Snack compliance
regulations. If items are not going to be sold during the instructional day (recognized as 30 minutes after the final class period concludes to 11:59 p.m.), items are not required to be Smart Snack compliant. Commission-based financial support, in an amount necessary to achieve District education goals, is desired. Vendors shall submit the financial support information offered in their proposals for each District location served.
This agreement would not include the provision of any beverages, as Lewisville ISD has an Exclusive Beverage Agreement with a single provider.
All interested vendors, including sole source providers, are encouraged to respond to this request for proposal in its entirety and should submit all required bid attachments regardless of sole source status to be considered.
Missing or incomplete information will have a negative impact on vendor evaluations.
RFP #2562(C)-18 shall be awarded at District discretion, to multiple Proposers supplying comparable products or services, also known as a multiple award schedule, or award the Contract to a single Proposer. The District's decision to make multiple awards or a single award will be based upon the District's sole discretion regarding the type of products and/or services that provides best value to The District.
This bid will run coterminous with the original RFP term. Additional Vendors may be awarded in subsequent years for terms that are coterminous with this agreement. Additional Vendors will be subject to all of the terms, conditions, scope of work, and all other relevant factors in this RFP.
Second and Final Term: April 2026 - August 2028
|
| Name | Starla Johnson - Senior Buyer |
| Address |
1565A West Main Street
Lewisville, TX 75067 USA |
| Phone | (972) 350-1805 |
| Fax | |
| johnsonstarla@lisd.net |
Bid Documents
| Document name | Format | ||
|
|||
|
Bid Invitation
|
Acrobat / PDF | BINVAVL | 9084261 |
Bid Attachments
| File Name | Description | File Size | ||
|
||||
|
W-9 Form - Rev 2024.pdf
|
W9 - v 2024 | 137 KB | 338443 | 7027481 |
|
LISD Terms and Conditions 071725.pdf
|
LISD Terms and Conditions 071725 | 2.91 MB | 338443 | 6826568 |
|
1295_Form_(unsworn_declaration) 082522.pdf
|
Certificate of Interested Parties (Form 1295) | 507 KB | 338443 | 4867008 |
|
Vendor Insurance Requirements 091523.pdf
|
Vendor Insurance Requirements 091523 | 314 KB | 338443 | 5556723 |
|
Vendor SAMPLE COI 10132023.pdf
|
Vendor Sample COI | 114 KB | 338443 | 5601148 |
|
Vendor - Insurance Coverage Terms for Reference.pdf
|
Vendor - Insurance Coverage Terms for Reference | 146 KB | 338443 | 5898485 |
|
Vendor Insurance Acknowledgment_11-3-2023 (002).pdf
|
LISD Vendor Insurance Acknowledgment | 144 KB | 338443 | 6224189 |
|
LISD Public Records Agreementdocx.pdf
|
LISD Public Records Agreement | 154 KB | 338443 | 6220870 |
|
preemployment-preservice-affidavit-tec-22a055 (1) (1).pdf
|
PRE-EMPLOYMENT OR PRE-SERVICE AFFIDAVIT FOR EDUCATIONAL ENTITIES
Pursuant to Texas Education Code (TEC) §22A.055, a person applying for employment with or who will act as a service provider for an educational entity (school district, district of innovation, open-enrollment charter school, other charter entity, regional education service center, or shared services arrangement) must submit, using a form adopted by the agency, a pre-employment or pre-service affidavit.
Please fill out this affidavit and attach it to your bid response in the response attachments tab.
|
220 KB | 338443 | 6964157 |
|
CIQ Form 2015.pdf
|
Conflict of Interest Questionnaire Form | 24 KB | 338443 | 834503 |
|
SNACK PRICE AND COMMISSION PROPOSAL FORM (1).pdf
|
Please provide the proposed pricing and commissions for items in the respective categories on the attached SNACK PRICE & COMMISSION PROPOSAL FORM, and/or please upload your own pricing and commission structure documents. | 12 KB | 338443 | 7197770 |
Attachment Preview
RFP #2562(C)-18
Snack Vending Machines and Related Services
Issue Date: 2/13/2026
Questions Deadline: 2/24/2026 05:00 PM (CT)
Response Deadline: 3/10/2026 12:00 AM (CT)
Contact Information
Contact: Starla Johnson - Senior Buyer
Address: Procurement Department
1565A West Main Street
Lewisville, TX 75067
Phone: (972) 350-1805
Email: johnsonstarla@lisd.net
Page 1 of 34 pages
Deadline: 3/10/2026 12:00 AM (CT)
RFP #2562(C)-18
Event Information
Number:
RFP #2562(C)-18
Title:
Snack Vending Machines and Related Services
Type:
Request for Proposal - Formal
Issue Date:
2/13/2026
Question Deadline: 2/24/2026 05:00 PM (CT)
Response Deadline: 3/10/2026 12:00 AM (CT)
Notes:
IF YOU ARE ALREADY A LEWISVILLE ISD BOARD AWARDED VENDOR
ON RFP #2562-18, RFP #2562A-18 or RFP #2562B-18 YOU DO NOT NEED TO
RESPOND TO THIS RFP.
Lewisville Independent School District, (LISD or DISTRICT) is accepting
supplemental proposals for a commission-based Snack Vending Machine and
Related Services Agreement, beginning immediately upon approval of Lewisville
ISD’s Board of Trustees, for the 2025-2026 school year. The products involved
include food and snack items that meet the State and Federal mandates for Smart
Snack compliance. If items are to be sold during the instructional day, items must
meet Smart Snack compliance regulations. If items are not going to be sold during
the instructional day (recognized as 30 minutes after the final class period concludes
to 11:59 p.m.), items are not required to be Smart Snack compliant. Commission-
based financial support, in an amount necessary to achieve District education goals,
is desired. Vendors shall submit the financial support information offered in their
proposals for each District location served.
This agreement would not include the provision of any beverages, as Lewisville ISD
has an Exclusive Beverage Agreement with a single provider.
All interested vendors, including sole source providers, are encouraged to respond
to this request for proposal in its entirety and should submit all required bid
attachments regardless of sole source status to be considered.
Missing or incomplete information will have a negative impact on vendor evaluations.
RFP #2562(C)-18 shall be awarded at District discretion, to multiple Proposers
supplying comparable products or services, also known as a multiple award
schedule, or award the Contract to a single Proposer. The District's decision to
make multiple awards or a single award will be based upon the District's sole
discretion regarding the type of products and/or services that provides best value to
The District.
This bid will run coterminous with the original RFP term. Additional Vendors may be
awarded in subsequent years for terms that are coterminous with this agreement.
Additional Vendors will be subject to all of the terms, conditions, scope of work, and
all other relevant factors in this RFP.
Second and Final Term: April 2026 - August 2028
Page 2 of 34 pages
Deadline: 3/10/2026 12:00 AM (CT)
RFP #2562(C)-18
Bid Activities
Release of Proposal
Deadline for Questions
Respond to Questions
Deadline for Submittal
(Tentative) Recommendation to Board of Trustees
(Tentative) Effective Date of Award
2/13/2026 7:00:00 AM (CT)
2/24/2026 2:00:00 PM (CT)
2/26/2026 5:00:00 PM (CT)
3/10/2026 2:00:00 PM (CT)
4/13/2026 7:00:00 PM (CT)
4/14/2026 12:00:00 AM (CT)
Bid Attachments
W-9 Form - Rev 2024.pdf
Download
W9 - v 2024
LISD Terms and Conditions 071725.pdf
Download
LISD Terms and Conditions 071725
1295_Form_(unsworn_declaration) 082522.pdf
Download
Certificate of Interested Parties (Form 1295)
Vendor Insurance Requirements 091523.pdf
Download
Vendor Insurance Requirements 091523
Vendor SAMPLE COI 10132023.pdf
Download
Vendor Sample COI
Vendor - Insurance Coverage Terms for Reference.pdf
Download
Vendor - Insurance Coverage Terms for Reference
Vendor Insurance Acknowledgment_11-3-2023 (002).pdf
Download
LISD Vendor Insurance Acknowledgment
LISD Public Records Agreementdocx.pdf
Download
LISD Public Records Agreement
preemployment-preservice-affidavit-tec-22a055 (1) (1).pdf
Download
PRE-EMPLOYMENT OR PRE-SERVICE AFFIDAVIT FOR EDUCATIONAL ENTITIES
Pursuant to Texas Education Code (TEC) §22A.055, a person applying for employment with or who will act as a
service provider for an educational entity (school district, district of innovation, open-enrollment charter school, other
charter entity, regional education service center, or shared services arrangement) must submit, using a form adopted
by the agency, a pre-employment or pre-service affidavit.
Please fill out this affidavit and attach it to your bid response in the response attachments tab.
CIQ Form 2015.pdf
Download
Conflict of Interest Questionnaire Form
SNACK PRICE AND COMMISSION PROPOSAL FORM (1).pdf
Download
Please provide the proposed pricing and commissions for items in the respective categories on the attached SNACK
PRICE & COMMISSION PROPOSAL FORM, and/or please upload your own pricing and commission structure
documents.
Page 3 of 34 pages
Deadline: 3/10/2026 12:00 AM (CT)
RFP #2562(C)-18
Requested Attachments
Insurance Certificate
(Attachment required)
Please save as Company Name COI [Example: ABC Company COI] PLEASE SAVE AS A PDF
Form 1295
(Attachment required)
Please save as Company Name 1295 [Example: ABC Company 1295] PLEASE SAVE AS A PDF
W-9 Form
(Attachment required)
Please save as Company Name W9 [Example: ABC Company W9] PLEASE SAVE AS A PDF
Vendor Insurance Acknowledgment
(Attachment required)
Please save as Company Name Vendor Insurance Acknowledgement [Example: ABC Company Vendor Insurance
Acknowledgement] PLEASE SAVE AS A PDF
PRE-EMPLOYMENT OR PRE-SERVICE AFFIDAVIT
(Attachment required)
PRE-EMPLOYMENT OR PRE-SERVICE AFFIDAVIT FOR EDUCATIONAL ENTITIES
Pursuant to Texas Education Code (TEC) §22A.055, a person applying for employment with or who will act as a
service provider for an educational entity (school district, district of innovation, open-enrollment charter school, other
charter entity, regional education service center, or shared services arrangement) must submit, using a form adopted
by the agency, a pre-employment or pre-service affidavit.
Please fill out this affidavit and attach it to your bid response in the response attachments tab.
LISD Public Records Agreement
(Attachment required)
Please save as Company Name Public Records Agreement [Example: ABC Company Public Records
Agreement] PLEASE SAVE AS A PDF
SNACK PRICE AND COMMISSION PROPOSAL FORM
(Attachment required)
Please provide the proposed pricing and commissions for items in the respective categories on the attached SNACK
PRICE & COMMISSION PROPOSAL FORM, and/or please upload your own pricing and commission structure
documents.
Bid Attributes
1 Non-Collaboration Agreement
It is hereby stated and serves as notice that if any collaboration was provided in the development of this bid and/or
the outline and details of the bid specifications of this bid and any related documents, that the vendor, company, or
firm will not be eligible or considered for award of this bid.
Do you understand and agree (Yes / No)?
Yes No
(Required: Check only one)
Page 4 of 34 pages
Deadline: 3/10/2026 12:00 AM (CT)
RFP #2562(C)-18
2 Scope of Work
Lewisville Independent School District is accepting supplemental proposals and pricing for RFP #2562(C)-18 Snack
Vending Machines and Related Services.
All interested vendors, including sole source providers, are encouraged to respond to this request for proposal in
its entirety and should submit all required bid attachments regardless of sole source status to be considered.
Missing or incomplete information will have a negative impact on vendor evaluations.
RFP #2562(C)-18 shall be awarded at District discretion, to multiple Proposers supplying comparable products or
services, also known as a multiple award schedule, or award the Contract to a single Proposer. The District's
decision to make multiple awards or a single award will be based upon the District's sole discretion regarding the
type of products and/or service that provides best value to The District.
3 LISD Demographics
Lewisville ISD encompasses 127-square miles and serves 48,000 students from thirteen municipalities including
Argyle, Carrollton, Coppell, Copper Canyon, Double Oak, Flower Mound, Frisco, Grapevine, Highland Village,
Hebron, Lewisville, Plano and The Colony.
4 Length of Contract
This bid will run coterminous with the original RFP term. Additional Vendors may be awarded in subsequent years
for terms that are coterminous with this agreement. Additional Vendors will be subject to all of the terms, conditions,
scope of work, and all other relevant factors in this RFP.
Second and Final Term: April 2026 - August 2028
5 Introduction
There are attributes, including this one, associated with this proposal. Some are notes and require no response,
but most have a required response. ***Please select each page on the right-hand side of the blue bar below (at the
bottom of this list of attributes) in order to view the next page of Bid Attributes.***
6 Communications Statement
Communications: Contact between vendors and LISD personnel during the proposal process or evaluation process
is prohibited. Any attempt by vendors during the proposal process to contact LISD personnel may result in
disqualification. All communication shall go through the Procurement Department during this competitive process.
All questions received and the corresponding answers will be distributed to all bidders. No verbal responses will be
provided. The deadline for questions about this proposal is stated in the Bid Activities and the District will not
respond to questions after this time and date. Response to questions will be posted in the form of an addendum to
this request for proposal. The Vendors will be responsible for checking the website for any posted addenda.
7 Vendor Communication Process
All vendor communications must be directed in writing to: Starla Johnson, Senior Buyer, Administrative Center,
Procurement Department 1565-A West Main St., Lewisville, TX 75067 Telephone: (972) 350-1805 Email:
johnsonstarla@lisd.net
Page 5 of 34 pages
Deadline: 3/10/2026 12:00 AM (CT)
RFP #2562(C)-18
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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