Network Switches for E-Rate Funding Year 2026
| Location: | Texas |
|---|---|
| Posted: | Feb 14, 2026 |
| Due: | Mar 23, 2026 |
| Agency: | El Paso Independent School District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-026 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Proposal |
| Status | Issued |
| Number | 26-026 (Network Switches for E-Rate Funding Year 2026) |
| Issue Date & Time | 2/12/2026 10:00:00 AM (MT) |
| Close Date & Time | 3/23/2026 02:00:00 PM (MT) |
| Question Cut Off Date | 2/23/2026 12:00:00 PM (MT) |
| Notes | The El Paso Independent School District is seeking proposals from qualified firms to refresh its network switching hardware and infrastructure, including distribution and access network switches. The scope of work includes network equipment refresh, architecture planning, design, installation, configuration, and hardening, using industry-best standards and practices. The objective is to ensure that the network hardware and infrastructure are updated to meet the District's current and future needs. |
| Name | Mr. Adrian I. Salazar, Assistant Director |
| Address |
4900 Woodrow Bean Dr.
El Paso, TX 79924 USA |
| Phone | 1 (915) 230-3108 |
| Fax | |
| aibarra@episd.org |
Bid Documents
| Document name | Format | ||
|
|||
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Bid Invitation
|
Acrobat / PDF | BINVAVL | 9108807 |
Bid Attachments
| File Name | Description | File Size | ||
|
||||
| SCOPE OF WORK.pdf (please login to view this document) | SCOPE OF WORK | 280 KB | 339205 | 7192635 |
| (Figure 1) Infra - Electronics Matrix.pdf (please login to view this document) | (FIGURE 1) Infra - ELECTRONICS MATRIX | 125 KB | 339205 | 7192634 |
| Figure 2 - E-Rate - Electronics 11.17.2025.docx (please login to view this document) | (FIGURE 2) Complete this form and upload it to the Response Attachments. | 32 KB | 339205 | 7192671 |
| Required_Forms (1).pdf (please login to view this document) | (REQUIRED FORMS) Complete and submit all included forms in the corresponding Response Attachments area. | 1004 KB | 339205 | 5588051 |
| Vendor Agreement - Goods and Services.pdf (please login to view this document) | (REVIEW - SAMPLE ONLY) Please review contract sample and state any Deviations on the appropriate form. You are not required to fill out this agreement at this time. (See Bid Attributes) | 266 KB | 339205 | 6779210 |
| EDGAR_Certifications.pdf (please login to view this document) | (EDGAR CERTIFICATIONS) Complete and submit this form in the corresponding Response Attachments area. | 233 KB | 339205 | 5588052 |
| CIP_Form_1295.pdf (please login to view this document) | (CIP FORM 1295) Complete and submit this form in the corresponding Response Attachments area. | 1.00 MB | 339205 | 5588056 |
| General_Terms_and_Conditions.pdf (please login to view this document) | (REVIEW) Please review RFP General Terms and Conditions | 1001 KB | 339205 | 5588065 |
| RFP_Goods_and_Services_Requirements.pdf (please login to view this document) | (REVIEW) Please review RFP Goods and Services Requirements | 321 KB | 339205 | 5588067 |
| Deviations_Form.pdf (please login to view this document) | (DEVIATIONS) Complete and submit this form in the corresponding Response Attachments area only if you are identifying deviations to the sample vendor agreement or any of the general terms and conditions. (See Bid Attributes) | 452 KB | 339205 | 5588072 |
| Vendor_Information.pdf (please login to view this document) | (VENDOR INFORMATION) Complete and submit this form in the corresponding Response Attachments area. | 441 KB | 339205 | 5588074 |
| 2024_W9_Form.pdf (please login to view this document) | (IRS W-9 FORM) Please complete W9 | 137 KB | 339205 | 6087849 |
Attachment Preview
26-026
Network Switches for E-Rate Funding Year 2026
Issue Date: 2/12/2026
Questions Deadline: 2/23/2026 12:00 PM (MT)
Response Deadline: 3/23/2026 02:00 PM (MT)
Contact Information
Contact: Mr. Adrian I. Salazar, Assistant Director
Address: Procurement Services
4900 Woodrow Bean Dr.
El Paso, TX 79924
Phone: 1 (915) 230-3108
Email: aibarra@episd.org
Page 1 of 53 pages
Deadline: 3/23/2026 02:00 PM (MT)
26-026
Event Information
Number:
26-026
Title:
Network Switches for E-Rate Funding Year 2026
Type:
Request for Proposal
Issue Date:
2/12/2026
Question Deadline: 2/23/2026 12:00 PM (MT)
Response Deadline: 3/23/2026 02:00 PM (MT)
Notes:
The El Paso Independent School District is seeking proposals from qualified firms to
refresh its network switching hardware and infrastructure, including distribution and
access network switches. The scope of work includes network equipment refresh,
architecture planning, design, installation, configuration, and hardening, using
industry-best standards and practices. The objective is to ensure that the network
hardware and infrastructure are updated to meet the District's current and future
needs.
Ship To Information
Contact: EPISD Procurement & School
Resources
Address: 4900 Woodrow Bean Dr.
El Paso, TX 79924
Phone: (915) 230-3100
Email: bids@episd.org
Billing Information
Contact: Accounts Payable
Address: PO Box 20100
El Paso, TX 79998
Phone: (915) 230-2136
Email: accountspayable@episd.org
Bid Activities
Non-Mandatory Pre-Proposal Informational Conference
2/19/2026 2:00:00 PM (MT)
A non-mandatory Pre-Proposal Informational Conference will be held at 2:00 PM (MT) on Thursday, February 19,
2026, at the following location:
El Paso Independent School District
Procurement & School Resources
4900 Woodrow Bean Dr.
El Paso, TX 79924
Bid Attachments
SCOPE OF WORK.pdf
View Online
SCOPE OF WORK
(Figure 1) Infra - Electronics Matrix.pdf
View Online
(FIGURE 1) Infra - ELECTRONICS MATRIX
Figure 2 - E-Rate - Electronics 11.17.2025.docx
View Online
(FIGURE 2) Complete this form and upload it to the Response Attachments.
Required_Forms (1).pdf
View Online
(REQUIRED FORMS) Complete and submit all included forms in the corresponding Response Attachments area.
Page 2 of 53 pages
Deadline: 3/23/2026 02:00 PM (MT)
26-026
Vendor Agreement - Goods and Services.pdf
View Online
(REVIEW - SAMPLE ONLY) Please review contract sample and state any Deviations on the appropriate form. You are
not required to fill out this agreement at this time. (See Bid Attributes)
EDGAR_Certifications.pdf
View Online
(EDGAR CERTIFICATIONS) Complete and submit this form in the corresponding Response Attachments area.
CIP_Form_1295.pdf
View Online
(CIP FORM 1295) Complete and submit this form in the corresponding Response Attachments area.
General_Terms_and_Conditions.pdf
View Online
(REVIEW) Please review RFP General Terms and Conditions
RFP_Goods_and_Services_Requirements.pdf
View Online
(REVIEW) Please review RFP Goods and Services Requirements
Deviations_Form.pdf
View Online
(DEVIATIONS) Complete and submit this form in the corresponding Response Attachments area only if you are
identifying deviations to the sample vendor agreement or any of the general terms and conditions. (See Bid Attributes)
Vendor_Information.pdf
View Online
(VENDOR INFORMATION) Complete and submit this form in the corresponding Response Attachments area.
2024_W9_Form.pdf
View Online
(IRS W-9 FORM) Please complete W9
Requested Attachments
PROPOSAL DOCUMENTS
(Attachment required)
Please upload any supporting proposal documents.
FIGURE 2
(Attachment required)
Complete the Figure 2 document and upload it here.
Required Forms
(Attachment required)
Upload only the completed "Required Forms" documents here. Notarize forms where applicable.
EDGAR Certification
(Attachment required)
Upload only the completed "EDGAR Certification" documents here.
CIP Form 1295
(Attachment required)
Upload only the completed "CIP Form 1295" documents here. All sections of the form must be completed and signed.
Deviations
(If Applicable) Upload only the completed "Deviations Form" document here.
Vendor Information
(Attachment required)
Upload only the completed "Vendor Information" documents here.
IRS W-9 Form
(Attachment required)
Upload the completed IRS W-9 form here.
Certificate of Insurance
(Attachment required)
Please attach a copy of your certificate of insurance with the limits identified within the bid documentation.
Page 3 of 53 pages
Deadline: 3/23/2026 02:00 PM (MT)
26-026
Bid Attributes
1 INTRODUCTION
The El Paso Independent School District is the pioneer of public education in the Paso del Norte region. With a
history that spans more than 140 years, El Paso ISD is proud of our position as the springboard for generations of
students to realize their dreams. We are committed to continuing to invest in innovation and to empowering and
inspiring our students so they can thrive socially, emotionally, and academically. We are El Paso’s district!
Our organization’s theory of action is anchored on our core values, mission, and vision. In partnership with our
families and community, we seek to uphold the highest standards to provide inclusive and fair learning experiences
that support the whole child. We accomplish this theory of action through whole child development, delivery of
instructional excellence, fostering a transparent culture of excellence, and intentional equity designed to make
EPISD a destination district.
The El Paso Independent School District has approximately 48,000 students, 71 schools, and 8,000 employees.
2 GENERAL INFORMATION - Background Information
This solicitation is being issued in accordance with the following procurement-related guidelines and regulations as
required:
Texas Education Code, Section 44.031, Purchasing Contracts
Federal Communications Commission (FCC) Rules 47 CFR Part 54
3 GENERAL INFORMATION - Solicitation Purpose
The El Paso Independent School District is seeking proposals to refresh its network switching hardware and
infrastructure, including distribution and access network switches. This RFP scope includes network equipment
refresh, architecture planning, design, installation, configuration, and hardening, all in accordance with industry-
best standards and practices. The objective is to ensure that the network hardware and infrastructure are updated
to meet the current and future needs of the El Paso Independent School District (EPISD).
The RFP solicits proposals from qualified Vendor(s) to provide a complete hardware refresh for EPISD campus
networks, including all elements of design, build, installation, provisioning, and some aspects of technical support
for the wide-area information network connecting EPISD data centers.
4 NOTICES - Public Disclosure Proposal Information
Potential offerors should be aware that once a proposal is opened, all information contained therein will be available
to the public unless the information is excepted from disclosure under the Texas Government Code pertaining to
Public Information.
The exception that allows the District to protect that information, if released, would give an advantage to a
competitor or bidder. However, the exception does not apply after the bidding is complete and the contract has been
awarded. Trade Secrets, commercial or financial background data, and privileged or confidential information may be
excepted from public inspection. If any information in your offer qualifies for an exception because it falls into one of
the categories, it should bemarked "CONFIDENTIAL," and the basis of your claim of confidentiality should be stated.
Data so identified will be maintained as a protected record. Offerors who claim that information in a proposal should
be protected from public disclosure after the contract award may be asked to support such a claim if the District
receives a Public Information Act Request for the information and requests a determination by the Attorney
General.
Page 4 of 53 pages
Deadline: 3/23/2026 02:00 PM (MT)
26-026
5 NOTICES - Cone of Silence / Anti-Lobbying Policy
The District’s Cone of Silence/Anti-Lobbying Policy was adopted to ensure a fair and competitive proposing
environment by preventing communication between District officials, employees, or representatives and parties
involved in the proposing process that could create an unfair advantage to any party concerning the award of a
District contract. This restriction extends to “thank you” letters, phone calls, emails, and any contact that results in
the direct or indirect discussion of the solicitation and/or proposal submitted by the Vendor. This policy is intended
to create a level playing field for all Vendors and ensure the integrity of the solicitation process. Any violation of this
provision may disqualify the Vendor’s response from consideration.
The Cone of Silence shall begin upon the development of the scope of work through the issuance of a request for
information (RFI), request for qualification (RFQ), request for proposal (RFP), bid, or other competitive solicitation
as defined in state law and shall officially end upon execution of an award by the Board and/or the execution of a
negotiated contract, whichever represents the final act in the procurement process.
Regardless of the above time period, it shall not be acceptable for potential vendors to participate in discussions
that determine the scope of work, strategic direction, technical specifications, or evaluation criteria of such projects.
The Cone of Silence shall apply to acquiring goods or services using the procurement methods identified in state
law and renewal periods for contracts previously awarded by the Board of Trustees with renewal options.
Campaign contributions, gifts, donations, and any other items of value shall be prohibited between the parties
defined above for any known contract under consideration during the cone of silence period.
The Cone of Silence/Anti-Lobbying Policy prohibits any communication or lobbying activities during the Cone of
Silence period by any person, including but not limited to proposers, lobbyists or consultants of proposers, service
providers, or potential vendors, and any of the following:
1. Any Board member, Superintendent, senior staff member, principal, department head, director, manager, or
other District employee who influences the evaluation or selection process.
2. District Staff and Consultants, including any employee of the District, any person retained by the District as a
Consultant on the project, or any person having participated in the development, design, or review of
documents related to the project.
3. Members of the District’s Evaluation Committee, whether District employees or outside experts appointed or
selected by the District.
The Cone of Silence/Anti-Lobbying Policy does not apply to:
1. Communication with the District’s Legal Services and Procurement Services staff. Such communications shall
be limited to the purpose of obtaining clarification or information concerning the subject of solicitation or
engaging in contract negotiations during any scheduled meeting.
2. Questions of process and procedure, including oral communications with the Executive Director of
Procurement & School Resources or procurement staff assigned as the point of contact for the solicitation,
provided the communications are strictly limited to matters of process or procedure already contained in the
solicitation document. A minimum of ten days will be provided for questions during solicitation unless
otherwise stated in the Solicitation Schedule of Events.
3. Pre-Proposal/Pre-Proposal Conferences, including oral communications at pre-proposal or pre-proposal
conferences, oral presentations before selection committees, contract negotiations, and public presentations
made to the District’s Board of Trustees during a duly noticed public meeting.
4. Written communications to the Procurement staff member identified in the solicitation.
5. Conducting business on contracts previously executed and currently in force.
Vendor will comply with the Cone of Silence Policy
(Required: Check if applicable)
Page 5 of 53 pages
Deadline: 3/23/2026 02:00 PM (MT)
26-026
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