Milk, Dairy, and Related Products - ESC Region 19 Allied States Cooperative
| Location: | Texas |
|---|---|
| Posted: | Feb 15, 2026 |
| Due: | Mar 24, 2026 |
| Agency: | Allied States Cooperative |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-7556 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request For Proposal |
| Status | Issued |
| Number | 26-7556 (Milk, Dairy, and Related Products - ESC Region 19 Allied States Cooperative) |
| Issue Date & Time | 2/12/2026 07:00:00 AM (CT) |
| Close Date & Time | 3/24/2026 03:00:00 PM (CT) |
| Question Cut Off Date | 3/11/2026 06:00:00 PM (CT) |
| Notes | This solicitation will replace solicitation 25-7515 . Vendors awarded on solicitation 25- 7515 MUST RESPOND to this solicitation for consideration of award. |
| Name | Patty Delgado, Purchasing Agent |
| Address |
6611 Boeing Dr.
El Paso, TX 79925 USA |
| Phone | (915) 780-5014 |
| Fax | |
| apdelgado@esc19.net |
Bid Documents
Bid Attachments
| File Name | Description | File Size | ||
|
||||
|
Scope of Work.pdf
|
Scope of Work | 106 KB | 338373 | 7173939 |
| Standard Terms and Conditions-ASC - 11.13.24.pdf (please login to view this document) | Terms - ASC - 11.13.24 | 439 KB | 338373 | 6340666 |
| Forms 6.26.24.pdf (please login to view this document) | Forms | 2.61 MB | 338373 | 6077852 |
Attachment Preview
Introduction & Scope of Work
NOTICE OF INTENT
It is the intent of Region 19 Education Service Center – Allied States Cooperative (ASC) to
establish a contract with vendor(s) for Milk, Dairy, and Related Products for those procurements
made with federal, state, or local funds. Awarded vendor(s) shall perform covered services under
the terms of this agreement. Offers shall provide pricing based on a fixed price.
If successful, as part of this RFP, the contractor shall be responsible for obtaining all necessary
permits, fees, and licenses as may be required by local authorities having jurisdiction. The
contractor is responsible for verifying compliance with local authorities having jurisdiction prior to
commencing work.
SCOPE OF WORK
Successful vendor(s) shall have the ability to maintain its quality standards at all times during the
contract period. ESC Region 19 ASC has identified needs and requirements from its membership,
however, ESC Region 19 ASC at its sole discretion reserves the option to determine whether or
not other commodities shall fall under this contract during its due diligence and evaluation
process.
Special Conditions
1. This solicitation is for Milk, Dairy and Related items as stated on the bid line items.
2. Quantities are estimations only and are based on forecasts provided by cooperative
members.
3. Items will be ordered by members as needed.
4. All purchase orders and invoicing will be directly with each member using this contract.
5. Any unacceptable product will be picked up the next business day after original delivery
and replaced with acceptable product.
6. Any omitted product from a delivery will be delivered the next business day.
7. The Vendor shall ensure that all products received under this contract shall be prepared,
handled, and stored in accordance with the health and sanitation standards of the
local/city/county agency in which the product was produced, State of Texas, and/or
Federal Government, whichever is higher.
8. Each facility should have in place a Hazard Analysis Critical Control Point (HACCP)
Program. The vendor shall follow appropriate handling and storage practices; this will
include providing proof of established sanitation procedures and an active pest control
program. A copy of the vendor’s (HACCP) system / Food Safety and Security Program
must be submitted with this proposal.
9. All products should be delivered on clean, refrigerated trucks.
10. All product delivered will be sealed and free from leaks and be kept at a temperature of
40 degrees Fahrenheit and be delivered in clean sanitary cases.
11. Individual monthly statements will be sent for each campus the vendor has delivered to at
the close of each month during the contract period.
12. Vendor will leave two clear legible invoices at each campus location upon each delivery
showing the location, unit descriptions, and unit price as well as an invoice total.
13. Delivery Personnel must be appropriately uniformed, and readily identifiable with a name
ID. Delivery personnel must also have undergone a criminal record check and these
criminal record checks should be periodically administered by the awarded vendor.
14. Deliveries will take place between 6:00 AM and 10:30 AM to the cafeterias.
15. Deliveries will take place four days per week during the contract period.
16. All goods are subject to inspection and return, at the expense of the Vendor if found to
be nonconforming to the award (i.e. quantity, quality, or packaging). The member has
the right to reject the shipment without liability.
17. Monthly menus for each campus will be provided to delivery personnel upon request.
18. Delivery vendor personnel will check with each cafeteria manager in person one day per
week agreed upon mutually so that orders for the following week can be given to the
vendor.
19. Vendors are not required to bid on all line items to be considered for award.
20. CN labeling or product nutritional specification sheets are to be provided with bids for each
line item. Each must be labeled with the applicable bid line-item number.
21. Cafeteria delivery locations, contact personnel, phone numbers, and other specific
information will be provided to awarded vendors by the participating member, upon award
unless requested prior to bid submissions.
22. Each Region 19 Purchasing Cooperative member reserves the option to add locations
during the contract period.
23. All milk shall be US Grade A, fresh, approved, pasteurized, homogenized, and fortified
with 400 IU of vitamin D per quart within the limits of good manufacturing practices as per
Federal requirements, Title 21 for standards of identity 2000 IU of vitamin A.
24. All cartons shall be marked with the date of expiration. Milk shall have a minimum of five
(5) days shelf life remaining from the date of delivery.
25. Sufficient inventories to cover the needs of the member(s) are to be carried by the supplier.
26. Unopened products are to be collected and credited by the vendor before or after any
school holiday period if they no longer have an acceptable code expiration date. All
unopened products must be collected and credited prior to all vacation periods. Credit for
such milk shall be designated on a separate credit memo.
27. If a Region 19 Purchasing Cooperative member must serve lunches or breakfasts without
milk through fault of the awarded vendor, vendor agrees it must provide the
reimbursement for those meals at the current regulatory authorized reimbursement rate.
28. Coding information must be furnished by the vendor with its proposal with written
procedures for placing and changing orders. Replacement of bad products and hot shot
orders will be required along with a case cost and extension.
29. This RFP allows up to ten percent (10%) of the total contract to be purchased with non-
listed items. ASC members will notify ASC if items need to be added. ASC will contact
the awarded vendor(s) with estimated quantities and request pricing. The determination
to add items to the contract is at ASC’s discretion.
30.This Bid intends to serve all School Districts/Entities listed, to be considered vendor
must be able to serve the following entirely. (ESC Region 19 / ASC will provide final
approved list to awarded vendor (s)).
a. Anthony ISD
b. Burnham Wood Charter Schools
c. Canutillo ISD
d. El Paso County / Juvenile Probation Dept.
e. ESC Region 19 Head Start
f.
Fabens ISD
g. Father Yermo Schools
h. Ft. Hancock ISD
i.
Gadsden ISD
j.
IDEA Public Schools
k. La Fe Preparatory School
l.
San Elizario ISD
m. Tornillo ISD
n. Vista Del Futuro Charter Schools
o. Ysleta ISD
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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