VBT Iron Belle Trail Section I

CHARTER TOWNSHIP OF VAN BUREN
BID INSTRUCTIONS FOR
IRON BELLE TRAIL SECTION I
Sealed proposals will be received by the Van Buren Township at the office of the
Township Clerk, 46425 Tyler Road, Van Buren, Michigan 48111 until 2:00 p.m. local
time (EST), on May 19, 2026 for construction of this project. Proposals are to be
delivered to the Township Clerk's Office in a sealed envelope marked on the
outside as described in the RFP.
Project Description:
The project consists of constructing a variable width concrete sidewalk and is
located along the south side of East Huron River Drive. The project begins at the
east end of Riggs Park along Huron River Drive and connects to the existing
pathway on the south side of Huron River Drive. The project includes the
development of approximately 2,000 square feet of 5' wide concrete sidewalk
and 22,200 square feet of 7' wide concrete sidewalk. The project is split into two
phases - Phase 1 and Phase 2. For the purpose of these bid documents, only
Phase 1 estimated quantities are included.
The drawings and specifications under which the work is to be performed are on
file and may be examined at the following locations:
Van Buren Township PEA Group
46425 Tyler Road or 7927 Nemco Way, Suite 115
Van Buren Twp., MI 48111 Brighton, MI 48116
Each proposal shall be accompanied by a certified check or acceptable bid
bond for a sum not less than five percent (5%) of the proposal amount. All
questions regarding clarification or interpretation of the documents shall be
directed to Jeffrey Smith, PLA, LEED AP, of PEA Group by the following means:
Office: (517) 546-8583, Fax: (248) 689-1044, and e-mail: jsmith@peagroup.com.
The right is reserved by Van Buren Township to accept any proposal, to reject
any proposal, and to waive irregularities in proposals. No bid may be withdrawn
after the above date and time for receiving bids for a period of one-hundred-
twenty (120) days.
Published: 4-30-26

Specifications & Contract
Documents
Iron Belle Trail Section I
Van Buren Township
Elizabeth Renaud
46425 Tyler Road
Van Buren Twp., MI 48111
P: 734-699-8900
PEA Group
Project No. 2024-1898
Jeff Smith, PLA, LEED AP
7927 Nemco Way, Suite 115
Brighton, MI 48116
P: 517-546-8583

INDEX PAGE NO.
INVITATION FOR BIDS INV-1
INSTRUCTIONS TO BIDDERS (IB-1 - IB-7)
1. Scope of Work IB-1
2. Receipt of Opening of Bid Proposal IB-1-2
3. Project Timeline IB-2
4. Construction Conditions IB-3
5. Qualifications of Bidders IB-3
6. Name, Address & Legal Status of Bidder IB-3
7. Bid Deposit IB-4
8. Form of Proposal IB-4
9. Basis of Proposal IB-4
10. Explanation to Bidders by Addendum IB-5
11. Award and Execution of Contract IB-5
12. Guaranty Bonds IB-5-6
13. Insurance IB-6
14. Right to Accept, Reject, Waive Defects IB-6
15. Withdrawal of Bids IB-6
16. Taxes IB-6
17. Drawings & Contract Documents IB-7
18. Construction Permits, Road Permits, Miscellaneous Permits IB-7
NOTICE TO BIDDERS NB-1
BID FORM BF-1-6
BID FORM SUPPLEMENTAL BFS- 1-4
THE CONTRACT (C-1 - C-7)
Article I - The Work C-1
Article II - The Time C-1
Article III - Liquidated Damages C-2
Article IV - Owner's Right to Complete C-2
Article V - Assignment of Contract C-3
Article VI - The Contract Base Bid C-3-4
Article VII - Anticipated Conditions and Work By Others C-4
Article VIII - Miscellaneous C-4
Article IX - Bonds C-4
Article X - Independent Contractor Relationship C-4-5
Article XI - Liability and Insurance C-5
Article XII - General Provisions C-5-6
Article XIII - Instructions for Executing Agreement C-7
Van Buren Township Index
Iron Belle Trail Section I IND -1
Project No. 2024-1898 April 2026

PERFORMANCE BOND PB-1
LABOR, MATERIAL & EQUIPMENT RENTAL BOND LMB-1-2
MAINTENANCE & GUARANTY BOND MGB-1-2
GENERAL CONDITIONS (GC-1 - GC-19)
1. Definition of Terms GC-1
2. Contract Documents GC-1
3. Contract Drawings and Specifications GC-1-2
4. Engineer's Status During Construction GC-2
5. Limitations on Engineer's Responsibilities GC-2-3
6. Contractor's Responsibility GC-3
7. Permits and Regulations GC-3-4
8. Subcontracts GC-4
9. Information by the Contractor GC-4
10. General Requirements for Materials and Workmanship GC-4-5
11. Testing and Samples GC-5
12. Lines and Grades GC-5
13. Protection of Work and Property GC-6
14. Responsibility for Adjoining Structures and Trees GC-6
15. Maintenance of Service GC-6-7
16. Storage of Materials GC-7
17. Relation to Other Contractors GC-7
18. Contractor's Supervision and Organization GC-8
19. Facilities for Inspection GC-8
20. Shop Drawings GC-9
21. Errors, Corrections and Changes in Drawings and Specifications GC-9
22. Changes in the Work GC-9-10
23. Basis for Determining Cost of Changes in the Work GC-10-11
24. Patents GC-11
25. "Or Equal Clause" GC-11
26. Cleaning Up GC-12
27. Use of Completed Portions of the Work GC-12
28. Payments Withheld GC-12
29. Contractor's Right to Stop Work GC-13
30. Fair Employment Practices Act GC-13
31. Authority GC-13
32. Starting Work GC-13
33. Sanitary Regulations GC-13
34. Sunday, Holiday and Night Work GC-13
35. Progress of Work GC-13-14
36. Time of Completion GC-14
37. Delays and Extension of Time GC-14
38. Liquidated Damages GC-15
39. Time is Essence of Contract GC-15
Van Buren Township Index
Iron Belle Trail Section I IND -2
Project No. 2024-1898 April 2026

GENERAL CONDITIONS (Continued)
40. Estimated Quantities GC-15
41. Forfeiture of Contract GC-15
42. No Waiver of Contract GC-16
43. Payment Not to Be Stopped GC-16
44. Guarantee GC-16
45. Estimates and Payments GC-16-17
46. Waivers of Liens GC-17-18
47. Insurance GC-18-19
CONTRACTOR'S DECLARATION CD-1
CONTRACTOR'S AFFIDAVIT CA-1
SPECIAL PROVISIONS SP-1
AUDIO VIDEO FILE SPECIAL AV-1
CONTRACTOR STAKING CS-1
UTILITY COORDINATION UC-1
TEMPORARY TRAFFIC CONTROL FOR CONSTUCTION ZONE
OPERATION TCZ-1
CLEARING C-1
CULVERT CLEANOUT CC-1
DITCH CLEANOUT DC-1
SUBGRADE UNDERCUTTING, SPECIAL SU-1
MAINTENANCE GRAVEL, SPECIAL MG-1
SIGNS, PERMANENT, COMPLETE SP-1
HYDRANT ADJUST HA-1
WATER STRUCTURE COVER ADJUST WSC-1
SUPPLEMENTAL SPECIFICATIONS SS-1
BOUDLER RETAINING WALLS BRW-1-3
SUPPLEMENTAL SPECIFICATIONS FOR WAYNE COUNTY PERMITS WCP-1
Van Buren Township Index
Iron Belle Trail Section I IND -3
Project No. 2024-1898 April 2026

INVITATION FOR BIDS
VAN BUREN TOWNSHIP
WAYNE COUNTY, MICHIGAN
IRON BELLE TRAIL SECTION I
JOB NO. 2024-1898
Sealed proposals will be received by the Van Buren Township at the office of the Township Clerk, 46425
Tyler Road, Van Buren, Michigan 48111 until 2:00 p.m. local time (EST), on May 19, 2026 for
construction of this project. Proposals are to be delivered to the Township Clerk's Office in a sealed
envelope marked on the outside as described in the Instruction to Bidders.
Project Description:
The project consists of constructing a variable width concrete sidewalk and is located along the south side
of East Huron River Drive. The project begins at the east end of Riggs Park along Huron River Drive and
connects to the existing pathway on the south side of Huron River Drive. The project includes the
development of approximately 2,000 square feet of 5' wide concrete sidewalk and 22,200 square feet of 7'
wide concrete sidewalk. The project is split into two phases - Phase 1 and Phase 2. For the purpose of
these bid documents, only Phase 1 estimated quantities are included.
The drawings and specifications under which the work is to be performed are on file and may be examined
at the following locations:
Van Buren Township Or PEA Group
46425 Tyler Road 7927 Nemco Way, Suite 115
Van Buren Twp., MI 48111 Brighton, MI 48116
Digital copies of the bid package (drawings and specifications) are accompanied with this invitation via
email. Hard copies may be obtained from PEA Group, 7927 Nemco Way #115, Brighton, Michigan
48116 at a cost of $150.00 to the bidder.
Each proposal shall be accompanied by a certified check or acceptable bid bond for a sum not less than five
percent (5%) of the proposal amount. All questions regarding clarification or interpretation of the
documents shall be directed to Jeffrey Smith, PLA, LEED AP, of PEA Group by the following means:
Office: (517) 546-8583, Fax: (248) 689-1044, and e-mail: jsmith@peagroup.com.
The right is reserved by the Owner to accept any proposal, to reject any proposal, and to waive irregularities
in proposals. No bid may be withdrawn after the above date and time for receiving bids for a period of one-
hundred-twenty (120) days.
Van Buren Twp, MI
Leon Wright, Township Clerk
Van Buren Township Invitation for Bids
Iron Belle Trail Section I INV-1
Project No: 2024-1898 April 2026

INSTRUCTIONS TO BIDDERS
1. SCOPE OF WORK
The work under this Contract shall consist of the items contained in the Proposal, including all
incidentals necessary to fully complete the project in accordance with the Contract Documents.
This project is located in Van Buren Township.
Please note the following requirements:
A. State or federal funds are not being used to assist in construction and relevant State or
federal requirements will not apply.
B. Communities must comply with all requirements of 1976 PA 453 (Elliott-Larsen Civil
Rights Act) and 1976 PA 220 (Persons with Disabilities Civil Rights Act), as amended. In
accordance with these laws, all contracts must contain a covenant that "The contractor and
any subcontractors shall not discriminate against an employee or applicant for employment
with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter
directly or indirectly related to employment, because of race, color, religion, national origin,
age, sex, height, weight, marital status or a disability that is unrelated to the individual's
ability to perform the duties of a particular job or position."
2. RECEIPT OF OPENING OF BID PROPOSALS
A. Sealed bid proposals will be received as indicated in the Invitation for Bids.
B. The Proposal shall be submitted only on forms provided by the Owner. All blank spaces for
bid prices must be filled in, in ink or typewritten, and the bid form must be fully executed
when submitted.
C. Proposals shall be enclosed in a sealed envelope marked:
Office of the Township Clerk
Van Buren Township
46425 Tyler Road
Van Buren Twp, Michigan 48111
Project: Iron Belle Trail, Van Buren Section I
Proposal Deadline: 2:00 p.m. on May 19, 2026
Attention: Township Clerk
and shall be delivered to the Office of the Township Clerk on or before the time specified in
the Invitation for Bids.
Each sealed envelope shall bear on the outside the Bidder's name and address.
Van Buren Township Instructions to Bidders
Iron Belle Trail Section I IB-1
Project No. 2024-1898 April 2026

D. Proposals shall be made in full conformity with the instruction, requirements and conditions
set forth in the Instructions to Bidders and in the Drawings, Specifications and other
Contract Documents. Bids are firm and no bid may be withdrawn for a period of 120 days
after opening of bids.
E. Any bid received at the office designated in the solicitation after the exact time specified for
receipt will not be considered and will be returned to the bidder unopened. This material
requirement is not subject to waiver by Owner.
F. Bidders are strongly encouraged to hand-deliver their bids to the Office of the Township
Clerk. Telegraphic and facsimile bids shall not be considered. Bids delivered by certified,
registered or express mail will be accepted, however, subject to the following conditions:
1) If by express mail, a bid must be postmarked no later than 5:00 pm at the place of
mailing two working days prior to the date specified for receipt of bids. The term
working days excludes weekends and holidays.
2) If by certified or registered mail, a bid must be postmarked no later than five (5)
calendar days before the date specified for receipt of bids.
3) Before 12:00 p.m. local time, on the date specified for receipt of bids, bidders who did
not hand deliver their bids, must confirm via telephone with the Township Clerk, or his
designee, that their bids have been received by the Office of the Township Clerk.
G. If a dispute later arises regarding the timeliness of a late bid which is sent either by
registered or certified mail, the only acceptable evidence to establish the date of mailing of a
late bid is a postmark both on the bid envelope or wrapper and on the original receipt from
the U.S. Postal Service. Both postmarks must show a legible date, or the bid shall be
deemed to have been mailed late. The term postmark means a printed, stamped, or
otherwise placed impression (exclusive of a postage meter machine impression) that is
readily identifiable without further action as having been supplied and affixed on the date of
mailing by employees of the U.S Postal Service. Therefore, Bidders should request that the
postal clerk place a legible hand cancellation bull's-eye postmark on both the receipt and the
envelope.
H. The only acceptable evidence to establish the date of mailing of a late bid sent by express
mail is the date entered by the express mail receiving clerk on the express mail label and the
postmark on the envelope or wrapper and on the original receipt from the express mail
service. Postmark has the same meaning as set forth above. Therefore, bidders should
request that the express mail clerk place a legible hand cancellation bull's-eye postmark on
both the receipt and the envelope.
3. PROJECT TIMELINE
It is agreed that the Contractor shall, upon execution of this contract, begin work within ten (10)
consecutive calendar days from the date of the notice to proceed, and shall prosecute the work in
such a manner so as to complete the installation of all proposed improvements by November 30,
2026.
Van Buren Township Instructions to Bidders
Iron Belle Trail Section I IB-2
Project No. 2024-1898 April 2026

4. CONSTRUCTION CONDITIONS
It is required that each bidder will examine the drawings and specifications for this work and
make a personal examination of the site of the proposed work and its surroundings. It is also
expected that he will obtain first-hand information concerning the available facilities for
receiving, transporting, handling and storing construction equipment and materials and
concerning other local conditions that may affect this work.
5. QUALIFICATIONS OF BIDDERS
Any bidder being considered for award of this contract shall be subject to the following:
A. The Bidder declares that he has had prior experience in the type of work required by the
Contract Documents and that he has the necessary finances, personnel and working
organization and equipment available to execute the proposed work in accordance with the
requirements of the Contract Documents. The Bidder further declares that he will furnish
proof of these qualifications and work performance references. The Bidder shall provide a
resume and references to the Owner demonstrating the Bidder's ability to satisfy the
requirements as set forth in these Contract Documents.
B. All bidders must sign the proposal section titled "Progress Schedule" indicating the calendar
days within which the work must be completed. Also, within ten (10) days after the contract
is awarded by the Owner, the Contractor shall submit to the Engineer four (4) copies of a
Construction Progress Schedule. Such Schedule shall comply with the requirements set
forth in Item 35 PROGRESS OF WORK of the GENERAL CONDITIONS.
C. Upon request, the Owner may require the submission of any additional information
necessary and the Contractor shall attend a pre-award conference to satisfy the Owner that
the bidder is adequately prepared to fulfill the Contract.
6. NAME, ADDRESS AND LEGAL STATUS OF BIDDER
The name and legal status of the bidder, that is, as a corporation, limited liability company,
partnership, sole proprietor, or an individual shall be stated in the proposal. A corporation bidder
shall name the state in which its Articles of Incorporation are held, and must give the title of the
official having authority, under the by-laws, to sign contracts; a partnership bidder shall give the
full names and addresses of all partners. Anyone signing a proposal as an agent of another or
others must submit with his proposal legal evidence of his authority to do so. The place of
residence of the bidder, or the office of others in the case of a firm or company with county and
state, must be given after his signature.
Van Buren Township Instructions to Bidders
Iron Belle Trail Section I IB-3
Project No. 2024-1898 April 2026

7. BID DEPOSIT
Each proposal must be accompanied by a bid deposit in the form of an acceptable bid bond or a
certified check or cashier's check drawn upon a US bank for a sum of not less than five percent
(5%) of the amount of the proposal as a guarantee on the part of the bidder that he will, if called
upon to do so, enter into contract in the attached form, to do the work covered by such proposal
and at the prices stated therein and to furnish acceptable surety for its faithful and entire
fulfillment. Such bid bond, certified check or cashier's check shall be made out to the Owner, and
shall be subject to the conditions specified in the contract documents.
ANY PROPOSAL NOT ACCOMPANIED BY THE SPECIFIED BID DEPOSIT WILL BE
CONSIDERED NON-RESPONSIVE AND WILL NEITHER BE READ NOR
CONSIDERED.
A. The bid deposit checks (or bid bonds if applicable) of all except the three lowest bidders
may be obtained at the office of the Engineer (PEA Group) between the hours of 9:00 A.M.
and 4:00 P.M. on the normal working day, the day after the opening of bids after which time
said checks or bid bonds will be mailed.
B. The bid deposit checks (or Bid Bond if applicable) of the three lowest bidders will be
returned within three (3) working days after the Owner and the accepted bidder have entered
into contract or, if the contract has not been executed within the time limits as specified in
paragraph #11, IB-5, after the opening of bids, upon demand of the bidder at any time
thereafter, so long as he has not been notified of the acceptance of his bid.
8. FORM OF PROPOSAL
All proposals must be made and signed by the bidder in the form attached hereto and without
removal from the bound specifications. Additional copies of the Proposal Form may be obtained
from the Township Engineer or Owner upon request.
All prices stated in the proposal must be plainly written in ink in legible figures or typed.
Illegibility of any figure in the proposal may be sufficient cause for rejection of the proposal by
the Owner.
9. BASIS OF PROPOSAL
Proposals are solicited on the basis of unit prices for each type of work as set forth in the form of
Proposal. Proposals will be compared on the basis of the quantities stated therein and the prices
offered for each item. Written unit prices in words shall be used to determine the amount of the
bid.
Van Buren Township Instructions to Bidders
Iron Belle Trail Section I IB-4
Project No. 2024-1898 April 2026