RFP: BIL Lead Service Line Replacement (LSLR)

Location:	New York
Posted:	Feb 21, 2025
Due:	Mar 26, 2025
Agency:	City of Rochester
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

The City of Rochester is seeking proposals from qualified Consultants (“Consultant(s)”) to provide engineering design, bidding, construction administration and resident project representative (RPR) services required for three separate public works construction projects that will replace a total of approximately 3,215 existing lead water services on various streets within the City.

The FFY23 BIL LSLR Group 5A project is expected to involve the replacement of 980 services and a smaller number of inside services. The FFY23 BIL LSLR Group 5B project is expected to involve the replacement of 1,195 services and a smaller number of inside services. The FFY23 BIL LSLR Group 5C project is expected to involve the replacement of 1,040 services and a smaller number of inside services. Work will also involve surface restoration that is limited to pavement and lawn repair due to the trench excavation. Chip sealing or milling and resurfacing will not be included in this project.

The City of Rochester may award a separate PSA to the selected consultant for a Final Pavement Restoration Project to provide design and/or RPR services for pavement chip seal and milling & resurfacing of streets included in the LSLR projects. See Section 1.1 for additional information.

Documents

Document

RFP for FFY 23 BIL-Lead Service Line Replacement Project

Document

RFP BIL FFY 23 Appendix A - 2023-3A Lead Service Line Replacement Project

Document

RFP BIL FFY 23 Appendix B - NYSDEC Letter Dated 1-10-24

Document

RFP BIL FFY 23 Appendix C - NYSEFC Mandatory SRF Equivalency Project Terms and Conditions

Document

RFP BIL FFY 23 Appendix D - Draft - Agreement for Professional Services, BIL-LSLR FFY 23 - DWSRF 19618

Pre-Proposal Conference

A Pre-Proposal conference will be held on Zoom on Monday, March 3, 2025, at 10 a.m. Details are included in the RFP.

Submission

Proposals must be received no later than Wednesday, March 26, 2025 at 4 p.m. One (1) digital PDF copy and five (5) printed copies of the proposal are to be submitted to Michael Bushart, P.E, Managing Engineer, Michael.Bushart@CityofRochester.Gov , 10 Felix Street, Rochester, NY 14608.

Questions

Questions regarding this RFP should be directed to the attention of Nicholas Wynne, Engineer III at Nicholas.Wynne@cityofrochester.gov

Attachment Preview

City of Rochester

Department of Environmental Services – Water Bureau

Request for Proposals

PROFESSIONAL ENGINEERING SERVICES

FOR

BIPARTISAN INFRASTRUCTURE LAW (BIL)

LEAD SERVICE LINE REPLACEMENT (LSLR) FFY 23

DWSRF #19618

Proposals to be received by 4:00 PM

Friday, March 28, 2025

Submit Proposals to:

Michael J. Bushart, P.E.

Managing Engineer/Water Design

City of Rochester DES/Water Bureau

10 Felix Street

Rochester, NY 14608

Issued: February 2025

TABLE OF CONTENTS

SECTION

PAGE

1.0 BACKGROUND............................................................................................................................ 3

1.1 FINAL PAVEMENT RESTORATION PROJECT.......................................................................... 4

2.0 TIMELINE .................................................................................................................................... 9

3.0 COMMUNICATIONS ................................................................................................................... 9

4.0 PRE-PROPOSAL CONFERENCE.................................................................................................... 10

5.0 SCOPE OF SERVICES ................................................................................................................... 10

6.0 PROPOSAL REQUIREMENTS ....................................................................................................... 11

6.1 Overview ............................................................................................................................. 11

6.2 Proposal Evaluation Criteria............................................................................................... 12

6.3 Basic Services Fee/Hours ................................................................................................... 14

7.0 CITY PROVISIONS ....................................................................................................................... 14

7.1 Living Wage Requirements ................................................................................................ 14

7.2 Workforce Reporting.......................................................................................................... 14

8.0 MISCELLANEOUS........................................................................................................................ 14

FIGURES

FIGURE 1 – NYSDEC Environmental Resource Mapper........................................................................... 5

FIGURE 2 - BIL LSLR FFY 23 GROUP 5A (Arnett/Brooks/Genesee Pk Blvd) ............................................. 6

FIGURE 3 – BIL LSLR FFY 23 GROUP 5B (Chili/W Main/Lyell/Lexington)) ............................................... 7

FIGURE 4 – BIL LSLR FFY 23 GROUP 5C (Merchants/Culver/Blossom/Harvard) ..................................... 8

EXHIBITS (to be completed and returned with Proposal)

EXHIBIT A – City of Rochester Professional Consultant Services Workforce Staffing Plan

EXHIBIT B – Consultant Information Form (CIF)

EXHIBIT C – NYSEFC Certification Regarding Grants, Loans and Cooperative Agreements

EXHIBIT D – NYSEFC AIS Contractor Certification

EXHIBIT E – Living Wage (LWO) Compliance Guidelines

APPENDICES

APPENDIX A – Example of Contract Drawings for Prior Lead Service Line Replacement Project

APPENDIX B – NYSDEC Letter dated January 10, 2024

APPENDIX C – NYS EFC Mandatory State Revolving Fund Equivalency Project Terms and Conditions

APPENDIX D – Draft Agreement for Professional Services

RFP – FFY 23 BIL-LSLR – DWSRF #19618

Page 2

REQUEST FOR PROPOSAL

The City of Rochester is seeking proposals from qualified Consultants (“Consultant(s)”) to provide

engineering design, bidding, construction administration and resident project representative (RPR)

services required for three separate public works construction projects that will replace a total of

approximately 3,215 existing lead water services on various streets within the City. The FFY23 BIL LSLR

Group 5A project is expected to involve the replacement of 980 services and a smaller number of inside

services. The FFY23 BIL LSLR Group 5B project is expected to involve replacement of 1,195 services and a

smaller number of inside services. The FFY23 BIL LSLR Group 5C project is expected to involve replacement

of 1,040 services and a smaller number of inside services. Work will also involve surface restoration that

is limited to pavement and lawn repair due to the trench excavation. Chip sealing or milling and

resurfacing will not be included in this project.

The City of Rochester may award a separate PSA to the selected consultant for a Final Pavement

Restoration Project to provide design and/or RPR services for pavement chip seal and milling & resurfacing

of streets included in the LSLR projects. See Section 1.1 for additional information.

1.0 BACKGROUND

The City of Rochester Water Bureau (RWB) is a division within the City’s Department of Environmental

Services. RWB administers a number of capital improvement programs/projects for the City’s water

supply and distribution system. One such capital program is the Lead Service Line Replacement (LSLR)

Program.

There are approximately 59,000 active water services within the City’s water distribution system, of

which, approximately 17,000 are known to contain lead (either lead, lead-lined iron or galvanized iron).

The City has developed an aggressive program to replace all lead services by 2030.

Water services are divided into two sections, both of which are owned by the property owner. The

“outside” service is defined as the section located between the service connection at the water main

and the curb valve (inclusive). City code stipulates that RWB is responsible for maintenance of this

section. The “inside” service is considered to be the section located between the curb valve and the

building. The property owner is responsible for maintenance and replacement of this section.

Replacement of inside water services must be performed by a licensed plumber.

While RWB possesses relatively complete records of outside water service material (approximately 99%

known), records of inside service materials are not nearly as complete (approximately 30% unknown).

RWB has undertaken an initiative to identify all unknown inside service materials. These records are

being updated daily.

Tentative Project Area Maps can be found in Figures 2, 3 and 4. Work is expected to include

replacement of all outside and inside lead services within the Project Areas. On previously completed

projects, the number of inside lead services replaced has been approximately 20% of the number of

outside services replaced. The Consultant will be expected to utilize the RWB’s GIS data, which includes

outside and inside water service material records, to develop the construction contract drawings

required for this project. Contract drawings prepared by RWB for a recent LSLR project, using RWB’s GIS

data, are found in Appendix A.

A portion of the project is located in an area designated by the New York State Department of

Environmental Conservation (NYSDEC) as being in the vicinity of animals (Peregrine Falcon) listed as

endangered or threatened. A copy of the NYSDEC Environmental Resource Mapper is included as Figure

RFP – FFY 23 BIL-LSLR – DWSRF #19618

Page 3

1. RWB requested additional information from the regional office of NYSDEC and received

correspondence from them stating that “…a Part 182 Incidental Take permit will not be required for the

project as presented.” In their correspondence, NYSDEC noted the presence of remedial projects within

the project area that are under management by NYSDEC. It was noted that if work is to

be conducted on these sites beyond the right of way, it must follow the approved site management

work plan including but not limited to: notifications, soil screening, community air monitoring, oversite

by a qualified environmental professional, etc. It was also noted that the respective NYSDEC project

managers should be contacted for each instance. A copy of the NYSDEC correspondence, dated January

10, 2024, is included in Appendix B.

$24 million in Bipartisan Infrastructure Law (BIL) funding through the Drinking Water State Revolving

Fund (DWSRF) is designated for design, inspection and construction of these project. Consequently, the

Consultant will be required to comply with New York State Environmental Facilities Corporation

(NYSEFC) Mandatory State Revolving Fund Terms and Conditions for Non-Construction Projects, which

can be found in Appendix C and will be incorporated into the Professional Services Agreement (PSA).

1.1 Final Pavement Restoration Project

The City may seek to enter into separate professional services agreements with the selected Consultant

for design and/or RPR services related to the final pavement restoration work (chip seal and milling &

resurfacing) on streets that will have lead services replaced. The Final Pavement Restoration Project will

be bid separately from and after the BIL LSLR FFY 23 projects. If interested, the proposer should

highlight experience with City of Rochester street improvement projects, with an emphasis on City

specifications, pavement restoration, ADA curb ramp design, and other related incidental

improvements. In addition, ground survey, base mapping, and utility coordination will be included in

the scope of services. The Consultant may submit up to two (2) additional (and separate) pages in

their proposal for this street improvement project. Design services for the street improvement project

is anticipated to begin in 2026 with construction anticipated to begin in 2028 after construction of the

BIL LSLR FFY 23 projects is substantially complete. Please note that the proposer’s street design

experience will not be included in the evaluation and scoring of the BIL FFY 23 project. The PSA for the

final pavement restoration will be funded separately from local funds that include City MWBE goals and

will be administered by the City’s Bureau of Architecture and Engineering. The City will not issue a

separate RFP for the Final Pavement Restoration Project

RFP – FFY 23 BIL-LSLR – DWSRF #19618

Page 4

FIGURE 1 – NYSDEC Environmental Resource Mapper

RFP – FFY 23 BIL-LSLR – DWSRF #19618

Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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RFP: BIL Lead Service Line Replacement (LSLR)

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