Panel Systems Furniture Negotiated Contract Bid.

Location:	Mississippi
Posted:	Jul 10, 2026
Due:	Aug 31, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	71 - Furniture
Solicitation No:	1130-27-R-NBID-00026
Publication URL:	To access bid details, please log in.

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STATE OF MISSISSIPPI

DEPARTMENT OF FINANCE AND

ADMINISTRATION

FORMAT AND GUIDELINES FOR PROPOSALS

Panel Systems

RFx: 3130002371

State of Mississippi

Format and Guidelines for Proposals

Panel Systems

RFx: 3130002371

Manufacturers interested in entering into a nonexclusive, negotiated contract for the

commodity listed above with the State of Mississippi, Department of Finance and

Administration, Office of Purchasing, Travel and Fleet Management may submit a proposal

electronically through the State of Mississippi e-procurement system which must include all

information requested in this document. No costs or expenses associated with providing this

information in the required format shall be charged to the State of Mississippi. All required

documents must be attached as separate documents. It is the responsibility of the Manufacturer

to verify that all the requirements for submitting the proposal have been fulfilled.

1. Registration with the State of Mississippi E-Procurement System

Mississippi’s Accountability System for Government Information and Collaboration (MAGIC)

is the state’s e-procurement system. Please note: It shall be the responsibility of each

Manufacturer to ensure that your profile is current in our e-procurement system. The

website to register as a vendor with the State of Mississippi is:

https://www.dfa.ms.gov/vendors. If you currently have a State Contract for the commodity

listed above and you are unsure of your vendor number, please contact Kizzie Shorter at

kizzie.shorter@dfa.ms.gov or 601-359-5222. All Manufacturers must verify their registration

and ensure that a current W9 is submitted to OFMMAGIC@dfa.ms.gov.

State contract Manufacturers that do not have a MAGIC User ID and password, an email should

be sent to mash@dfa.ms.gov. Enter "Vendor ID Request" as the email Subject, and include the

following information in your email:

• MAGIC Vendor Number

• Vendor Name

• Contact Name

• Contact Email Address

• Contact Phone Number

For online learning instructions on submitting your proposal electronically, select

“Training/Documentation” from the following link: https://www.dfa.ms.gov/vendors.

2. Specifications

The Manufacturer shall provide all products and services in strict accordance with the

specifications outlined below. These specifications represent the minimum acceptable

standards of quality, construction, performance, and serviceability. By submitting a proposal,

the Manufacturer acknowledges and agrees that all items furnished under the resulting contract

must meet or exceed these specifications. Failure to supply products that conform to the

required specifications may result in product rejection, contract suspension, or contract

termination at the discretion of the State of Mississippi.

2.1. Item Requirements

Manufacturers should provide a comprehensive line of panel systems and related components,

including but not limited to modular panels, panel-mounted work surfaces, overhead storage,

filing components, shelving, electrical and data components, connectors, brackets, trim pieces,

and other accessories specifically designed to integrate with and attach to panel systems.

Products offered under this contract should be suitable for governmental, institutional, and

commercial office environments. Free-standing furniture items or accessories that are not

specifically designed to connect to or function as part of a panel system, including but not

limited to office chairs, conference tables, lounge furniture, and standalone case goods,

should not be included in the contract literature or pricing.

2.1.1. Manufacturing and Compliance

All panel systems and related components furnished under this contract shall meet or

exceed applicable industry and manufacturer standards for quality, durability, safety, and

performance. Products shall be manufactured using commercially accepted materials and

construction practices and shall be free from defects including, but not limited to, warped

panels, loose laminates, sharp edges, improper fit, structural instability, damaged finishes,

or incomplete assemblies. Panel systems and connected components shall be designed to

provide secure attachment, proper alignment, and reliable performance in standard

governmental, institutional, and commercial office environments. All products shall

comply with all applicable federal, state, and local safety and performance standards,

including applicable BIFMA standards where appropriate.

3. Proposal Requirements

3.1. Proposal Letter

Manufacturers should submit a signed letter with the proposal from an authorized

representative indicating the Manufacturer's interest in entering a State Contract for the items

being proposed. This letter must include:

• Manufacturer’s name

• Location Address

• Mailing Address

• Telephone Number

• Email Address

• Website Address, (if applicable)

• Name of authorized representative submitting proposal.

By signing this letter, the Manufacturer is certifying that they are authorized to do business in

the State of Mississippi, that neither the Manufacturer nor any potential subcontractors are

debarred or suspended from submitting bids for contracts issued by any political subdivision

or agency of the State of Mississippi, and that it is not an agent of a person or entity that is

currently debarred from submitting bids for contracts issued by any political subdivision or

agency of the State of Mississippi.

3.2. Dealers’ List

The Office of Purchasing, Travel and Fleet Management prefers that these contracts are

established with the Manufacturer with all authorized distributors being listed. This dealers’

list and associated requirements are included as Attachment A. Please provide a dealers list

using the Excel spreadsheet. The file size cannot exceed 100 MB. It is the Manufacturer’s

responsibility to keep this list updated during the contract period. Dealers/Distributors must be

registered in the State’s e-procurement system.

3.2.1. Minority Vendor Status

Vendors should indicate if they or any of the distributors they list are considered Minority

Vendors by placing “MV,” for Minority Vendor, in the appropriate column on the

spreadsheet. Minority Vendor means a business concern that (1) is at least 51% minority-

owned by one or more individuals, or minority business enterprises that are both socially

and economically disadvantaged, and (2) have their management and daily business

controlled by one or more such individuals as ascribed under the Minority Business

Enterprise Act and the Small Business Act 15 USCS, Section 637(a).

3.3. Price List

Manufacturers are required to provide a Price List Spreadsheet with pricing in an Excel format.

A price list and associated requirements are included as Attachment B. This format is not

required but is highly recommended. All items included on the Price List must reflect a

minimum 40% discount from the manufacturer’s suggested retail price (MSRP) to be

eligible for consideration under the State contract. The Price List shall clearly identify the

MSRP, the State’s discounted price, and the corresponding percentage discount for each item

offered. Pricing shall include delivery and installation.

If the Manufacturer is listed on a GSA contract, a copy of the current price list must be

submitted. Discounts shall be competitive when compared to prices and discounts received by

the GSA, other state governments, and large volume commercial customers.

3.4. Internal Catalog Pricing Spreadsheet and Product Information

Manufacturers are required to complete the attached internal catalog spreadsheet(s) in their

entirety. This internal catalog spreadsheet, included as Attachment C, must include the

requirements specified herein and shall conform to only the best commercial standards and

quality materials. All items listed on the Internal Catalog Spreadsheet (ICS) are required to

have a minimum 40% discount on the Manufacturer's suggested retail price (MSRP) to be

considered for a State Contract.

3.5. Purchase Summary

If the Manufacturer currently has a contract with the State of Mississippi, a purchase summary

is required. Please complete the purchase summary included as Attachment D, for the current

contract period starting November 1, 2025. This purchase summary must be attached with the

proposal. The file size cannot exceed 100 MB. The purchase summary should only include sales

to state agencies and governing authorities. Please do not include sales to non-governmental

entities.

3.6. Purchase Summary Attestation

Each Manufacturer that submits a purchase summary must also complete and sign the

Purchase Summary Attestation Form, provided in Attachment E, certifying that the

reported sales information is true, accurate, and complete to the best of their knowledge.

Failure to submit the required Purchase Summary and signed Attestation Form will result in

disqualification from consideration or non-renewal of the contract.

3.7. Proposal Deadline

This contract is effective November 1st through October 31st. Therefore, proposals for

contracts must be received by 3pm CDT August 31st. Any proposal received after this

deadline will not be considered.

4. General Conditions

4.1. Term

The term of this agreement shall commence on the contract effective date and shall terminate

on October 31st, 2027, or one year from the contract effective date with no additional renewal

periods.

4.2. Length of Price Guarantee

Pricing shall be firm for a twelve (12) month period. Price increases are not allowed during

the term of the contract.

4.3. Transportation Terms

All freight and shipping costs are the responsibility of the Manufacturer and are not

reimbursable. All items must be transported F.O.B Destination.

4.4. Payment Terms and Invoices

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1130-27-R-NBID-00026	Advertised Date	07/10/2026 12:00 AM
RFx #	3130002371	Submission Date	08/31/2026 3:00 PM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	N/A	Sub Procurement Category	EQUIPMENT - NON-TECHNOLOGY
RFx Type	Negotiated Bid
Agency
RFx Description	Panel Systems Furniture Negotiated Contract Bid.

PRODUCT CATEGORY	PRODUCT DESCRIPTION
42500	Furniture: Office

Attachments Attachment A- Dealers List Panel Systems 2026
Attachments Attachment B- Price List Panel Systems 2026
Attachments Attachment C- Internal Catalog Spreadsheet Panel Systems 2026
Attachments Attachment D-Purchase Summary Panel Systems 2026
Attachments Attachment E-Purchase Summary Attestation Panel Systems 2026
Attachments Attachment F-SOMS Terms and Conditions 2025
Attachments Attachment G- Sample Contract
Attachments Format and Guidelines for Proposals-Panel Systems 2026

Name	Kizzie Shorter	Email	KIZZIE.SHORTER@DFA.MS.GOV
Phone	6013595222	Fax

Panel Systems Furniture Negotiated Contract Bid.

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See also