Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water Facility
| Location: | Oklahoma |
|---|---|
| Posted: | Jul 10, 2026 |
| Due: | Jul 22, 2026 |
| Agency: | City of Tulsa |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | TAC 037M |
| Publication URL: | To access bid details, please log in. |
| Bid ID: | TAC 037M |
| Addendum: | 1 |
| Bid Due Date: | 7/22/2026 |
| Description: | Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water Facility |
| Bid Document: | TAC 037M – Janitorial Water Treatment Plants and Raw Water – Addendum 1.pdf |
| Attachments: |
Attachment Preview
City of Tulsa
7/10/2026
Finance Department
INVITATION FOR BID TAC 037M
Addendum #1
Please note the following changes which have been made for clarification to this Invitation for Sealed Bid. This
addendum must be listed as Addendum #1 on the ACKNOWLEDGMENT OF RECEIPT OF
ADDENDA/AMENDMENTS FORM of the bid package as verification that you have received and are aware of
the information contained herein.
QUESTIONS/CLARIFICATION/CHANGES:
CHANGES:
Was:
SECTION A:
A. B. JEWEL, 18707 E. 21ST STREET – ADMINISTRATION, FILTER CONTROL BUILDING:
Changed to:
SECTION A:
A. B. JEWEL, 18707 E. 21ST STREET
Day shift: Within the time frame of 7:00 AM - 4:00 PM Monday through Friday
ADMINISTRATION, FILTER CONTROL BUILDING:
Was:
SECTION B:
MOHAWK WATER TREATMENT PLANT, 3600 MOHAWK BLVD
Changed to:
SECTION B:
MOHAWK WATER TREATMENT PLANT, 3600 MOHAWK BLVD
Day shift: Within the time frame of 7:00 AM - 4:00 PM Monday through Friday
TAC 037M | Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water
Facility | Issue Date: 06/24/2026
Was:
Item
Description
Cost
Per Hour
Total Hours
Per Month
Cost Per Month
1A. A.B. Jewell Janitorial Services
$
$
1B. A.B. Jewell Janitorial Supplies
$
2A. Mohawk Janitorial Services
$
$
2B. Mohawk Janitorial Supplies
$
3A. Raw Water Janitorial Services
$
$
3B. Raw Water Janitorial Supplies
$
$ TOTAL EXTENDED COST NOT TO EXCEED:
(All costs must be included or Your Bid will be disqualified)
IF MINIMUM HOURS ARE NOT MEET BY THE SELLER THE NUMBER OF MISSED HOUR(S) WILL BE DEDUCTED BY THE
COST PER HOUR / PER EMPLOYEE OFF THE MONTHLY INVOICE.
Changed to:
Item
Description
1A. A.B. Jewell Janitorial Services
Cost
Per Hour
$
1B. A.B. Jewell Janitorial Supplies
2A. Mohawk Janitorial Services
$
2B. Mohawk Janitorial Supplies
3A. Raw Water Janitorial Services
$
3B. Raw Water Janitorial Supplies
$ TOTAL EXTENDED COST NOT TO EXCEED:
(All costs must be included or Your Bid will be disqualified)
Total Hours
Per Month
Cost Per Month
$
$
$
$
$
$
IFB Rev 11/2022
2
City of Tulsa
Finance Department
Invitation for Bid (IFB)
TAC 037M
Supplies or Services Requested: Janitorial Services for A.B. Jewell
Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water
Facility
Department: Asset Management
NIGP Commodity Code(s): 910-39
Solicitation Schedule
EVENT
IFB Issue Date
DATE
06/24/2026
Pre-Bid Conference
Mohawk Water Treatment Plant, Administration Building
3600 Mohawk Blvd, Tulsa, OK 74115
Deadline for Questions
Submitted to assigned buyer via email.
Bid Submission Date
Either mailed or delivered to City Clerk address. Bids
are open the day after the due date.
07/09/2026 at 10:00 AM CT
07/13/2026
10 Days prior to IFB due date
07/22/2026
If You have any questions or need additional information, contact the Assigned Buyer:
Angie Tune, Senior Buyer | atune@cityoftulsa.org
All questions should be emailed with TAC 037M on the subject line.
Submit Bids (sealed) to:
City of Tulsa – City Clerk’s Office
175 E. 2ND St., Suite 260
Tulsa, OK 74103
Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.
Write the Bid Number, Supplies or Service requested (as listed above) and Bid
Opening Date on the lower left corner of the outside of Your Bid envelope. Feel
free to use included packing slip. No faxed or emailed Bids will be considered.
Barring certain circumstances (Section III-5), Bids received after the stated date
and time will not be accepted and will be returned to the Bidder unopened.
TAC 037M | Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water Facility |
Issue Date: 06/24/2026
I. STATEMENT OF PURPOSE:
1. Overview and Goals
The goal of this solicitation is to secure a source to provide Janitorial Services for A.B. Jewell Water
Treatment Plant, Mohawk Water Treatment Plant, and Raw Water Facility for the Asset Management
Department of the City of Tulsa.
2. Term of Contract
The City intends to award a one-year annual contract. The City may offer the Seller the opportunity
for additional one-year terms. The City also reserves the right to make multiple or partial awards. To
do business with the City, You must agree to the terms and conditions of the City’s standard
Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.
Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the
meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.
The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and
Accepted by City will be included as part of the Agreement between Seller and City. All sheets of
this IFB (including Sections I-VI) must be submitted.
Authorized Agent
Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized
Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the
law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the
Authorized Agent for each of the following types of entities is as stated below:
o Corporations – the president, board chair or board vice chair (or the vice president if the corporation
was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate
resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating
the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section
VI for sample of a Certificate of Secretary)
o General Partnerships – any partner can sign to bind all partners.
o Limited Partnerships – the general partner must sign.
o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.
o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power
of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.
o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or
any member signing as manager of the LLC. All other signers will need a Consent of Members signed
by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their
signature. (See Section VI for sample of a Consent of Members)
Entities organized in states other than Oklahoma must follow the law of the state in which they are
organized.
IFB Rev 02/2024
4
TAC 037M | Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, Raw Water Facility |
Issue Date: 06/24/2026
II. SCOPE OF SERVICES AND SPECIFICATIONS
1. Scope of Services
The City is requesting Bids for Janitorial Services for A.B. Jewell Water Treatment Plant, Mohawk
Water Treatment Plant, and Raw Water Facility for the Asset Management Department.
Seller Qualifications
1. Sellers must have and maintain a phone number where they can be contacted within thirty (30)
minutes, seven (7) days per week.
2. Sellers must also have and maintain a separate working email where copies of reports,
pictures, and other information can be sent as needed.
Delivery Requirements
All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may
be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.
Bids must state the number of Days required for delivery under normal conditions.
Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to
unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred
during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping
entity.
2. Specifications
The Bid must meet or exceed the following Specifications.
3. SERVICES/SUPPLIES/EQUIPMENT:
Seller shall furnish all necessary labor, tolls, appliances, equipment, supplies, maintenance,
and other accessories, services, and facilities to perform the janitorial services at the City
facilities designated in this IFB other than supplies supplied by the City of Tulsa.
4. CLEANING REQUIREMENTS:
The specific cleaning requirements specified herein establish the minimum cleaning
requirements. It is expressly understood by the Seller that the intent of this Agreement is to
supply the complete janitorial services for the interior and exterior portions of the buildings
listed.
5. AREA INCLUDED IN THE AGREEMENT:
All offices, foyers, hallways, entryways, doors, windows, stairways, closets, conference rooms,
hearing rooms, libraries, restrooms, breakrooms, coffee rooms, elevator cabs, sidewalks up to
6 feet around entire location, storage areas, and interior windows or partitions as applicable to
this Agreement.
6. AREA EXCLUDED FROM THE AGREEMENT:
No work is required in elevator pits.
7. LABOR HOURS:
Seller shall guarantee a minimum of labor hours, including lead personnel, on all shifts. These
guaranteed minimum labor hours are for general purpose cleaning only. Additional labor for
periodicals will be required, and each Bidder shall include the labor for such periodic work in
their total cost per month of each item bid. Whatever labor hours the Seller guarantees will be
IFB Rev 02/2024
5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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