REQUEST FOR PROPOSALS FOR:
Martin Luther King Jr. Memorial Park
Phase IV
Proposals to be received by 4:00PM
November 20, 2024
City Project No. 24315
Issued: October 23, 2024
City of Rochester
Department of Environmental Services
Bureau of Architecture and Engineering
Holly E. Barrett, P.E.
City Engineer
Landscape Architecture Division
30 Church Street
Rochester, New York 14614
TABLE OF CONTENTS
1.0 General Information..............................................................................................................3
o Project Title and Location
o Project Timetable
o Submission Delivery Information
o Communications
o Pre-Proposal Meeting / Questions / Request for Clarification
o Project Budget
o General
2.0 Project Overview ...................................................................................................................5
o Project Background
o Project Location Map
o Site Photos
o Documents and Materials
3.0 Draft Scope of Services..........................................................................................................17
o Scope of Services
o State Environmental Quality Review
4.0 Proposal Requirements .........................................................................................................18
o Overview
o Proposal Evaluation Criteria
o Basic Services Fee / Hours
o Direct Reimbursable Expenses
o Eligibility Qualifications and Requirements
5.0 City Provisions .......................................................................................................................21
o Living Wage Requirements
o Local Preference
o MWBE and Workforce Goals
o MWBE and Workforce Reporting
o Other Criteria
ATTACHMENTS
Exhibit A:
*Exhibit B:
*Exhibit C:
*Exhibit D:
*Exhibit E:
Draft Agreement for Professional Services
Draft CoR - M/WBE Form A (Utilization Plan)
Draft CoR - Workforce Staffing Plan Form
Consultant Information Form
Article 15A - Equal Employment Opportunity Policy Statement
* To be completed and returned with Proposal
RFP: City of Rochester Martin Luther King Jr. Memorial Park Phase IV
Page | 2
1.0 GENERAL INFORMATION
PROJECT TITLE AND LOCATION
Title: Martin Luther King Jr. Memorial Park Phase IV
Location: The project site is located at 353 Court Street at the southwest corner of Martin Luther King
Jr. Memorial Park at the intersection of Court Street and Chestnut Street in Rochester’s Center City.
For an electronic version of this RFP, please go to the following web site:
http://www.cityofrochester.gov/bidandrfp/
PROJECT TIMETABLE*
RFP Issued
Questions/Requests for Clarifications Due
Response to Questions/Clarifications Issued
Proposals Due
Consultant Selection & Award Notification
City Council Authorization
Notice to Proceed (Design)
Anticipated Construction Completion
October 23, 2024
November 6, 2024 - 4:00 PM
November 8, 2024
November 20, 2024 - 4:00 PM
December 18, 2024
March 2025
April 2025
TBD
*The dates shown above may be subject to change within the City of Rochester’s sole discretion and
upon written notification as set forth herein.
A Professional Services Agreement resulting from this RFP shall commence on the agreement start
date for a term that shall extend, at a minimum, until three (3) months after the completion of a
two (2) year guarantee inspection of the project.
SUBMISSION DELIVERY INFORMATION
One (1) electronic proposal on a thumb drive and four (4) proposal hard copies are to be submitted
no later than Wednesday, November 20, 2024 at 4:00 PM. to:
Amanda Phetteplace, RLA
City of Rochester
Department of Environmental Services / Bureau of Architecture and Engineering
City Hall, Room 300B
30 Church Street
Rochester, New York 14614
RFP: City of Rochester Martin Luther King Jr. Memorial Park Phase IV
Page | 3
COMMUNICATIONS
All communications by parties who have indicated an intent to submit or have submitted a proposal
in response to this RFP (“Respondents”), including any questions or requests for clarifications,
submission of the proposal, requests for status updates about the proposal selection process and
any other inquiries whatsoever concerning this RFP shall be sent, in writing, to the following City
staff person:
Amanda Phetteplace, RLA
amanda.phetteplace@cityofrochester.gov
No contact is permitted with any other City staff member with regard to this RFP during the RFP
process unless specifically authorized in writing. Prohibited contact may be grounds for
disqualification.
To ensure that all Respondents have a clear understanding of the scope and requirements of this
RFP, the City will respond to all timely questions submitted via e-mail to the City contact by the
question deadline stated above. Questions and the responding answers will be sent via e-mail to all
Respondents who have provided an e-mail address to the City contact and will be posted on the
City’s web page for this RFP. The City’s failure to make a timely response or provide responses to
any questions shall not delay or invalidate the City’s right to make a decision to award an
agreement pursuant to this RFP.
The City will make every reasonable effort to keep Respondents informed about the RFP process.
Notifications about timeline date changes, amendments to the RFP and other information about
the RFP will be sent by e-mail to Respondents who have provided an e-mail address to the city
contact and will be posted on the City’s website for this RFP. The City’s failure to provide such
information shall not delay or invalidate the City’s right to make a decision to award an agreement
pursuant to this RFP.
PRE-PROPOSAL MEETING / QUESTIONS / REQUESTS FOR CLARIFICATION
A pre-proposal meeting will not be conducted for this project. Please direct questions or requests
for clarification to the City Project Manager (see contact information above) in writing or by email
no later than Wednesday, November 6, 2024 at 4:00 PM. The City’s response to all queries will be
provided to all parties who request to be informed.
PROJECT BUDGET
The design fee for the project is funded through the Environmental Protection Fund from the
Office of Parks, Recreation and Historic Preservation (OPRHP) “Martin Luther King Jr Memorial
Park - Phase 4, EPF #237866” with a maximum fee of $250,000 (inclusive of a minimum 10%
Additional Service contingency). We anticipate $2,250,000 in funding for the project construction
and inspection in the 2025-26 Capital Improvement Program (CIP). This figure is inclusive of
construction, construction administration, RPR services, fees, utility charges, testing, and
contingencies.
RFP: City of Rochester Martin Luther King Jr. Memorial Park Phase IV
Page | 4
GENERAL
1) The City reserves the right to amend or withdraw this RFP in the City’s sole discretion, including
any timeframes herein, upon notification of all Respondents as set forth above, and in such
case, the City shall have no liability for any costs incurred by any Respondent.
2) The City may request additional information from any Respondent to assist the City in making
its evaluation.
3) The proposal and all materials submitted with the proposal shall become property of the City
and will be subject to NYS Freedom of Information Law. If any proprietary information is
submitted with the proposal, it must be clearly identified and a request to keep such
information confidential must be submitted.
4) The selection of a Consultant is within the City’s sole discretion and no reasons for rejection or
acceptance of a proposal are required to be given. Although costs are an important
consideration, the decision will be based on qualifications and compliance with the
requirements of this RFP and not solely on cost. The City reserves the right to reject any or all
proposals or to accept a proposal that does not conform to the terms set forth herein. The City
further reserves the right to waive or modify minor irregularities in the proposals and negotiate
with Consultants to serve the City’s best interest.
5) Questions must be submitted in writing (preferably e-mail) to the project contact listed above.
All questions and City responses will be shared with all who have indicated intent to submit a
proposal and have provided an e-mail address.
2.0 PROJECT OVERVIEW & SCOPE
PROJECT BACKGROUND
The City of Rochester, through the Bureau of Architecture and Engineering, is seeking proposals
from qualified Consultants for design services for the renovation of the South Berm Garden, Court
Street and Chestnut Street frontages, and immediate surroundings within Martin Luther King Jr.
Memorial Park. Consultants will be engaged to provide preliminary through final design. If the
anticipated funding is included in the 2025-26 CIP, an amendatory agreement for Bid & Award
through Construction Administration will be put in place.
The origin of Martin Luther King, Jr., Memorial Park (formerly Manhattan Square Park and
Southeast Loop Park) extends back to the 1960s and the era of urban renewal. As the Inner Loop
swept through downtown it severed the connections between downtown and the adjacent
neighborhoods. In response the City developed the Southeast Loop Renewal Plan that reimagined
the area as a modern high-density complex of inter-connected commercial and residential towers,
all framing a new park.
The esteemed modernist Landscape Architect, Lawrence Halprin, was hired to develop the plans for
the central park. Grade and level change, formed concrete walls, and earthen mounds were used
to create a series of internal rooms offering retreat, refuge, and separation from what was
envisioned to be a dense and bustling modern urban environment. Active uses were similarly
separated by grade but placed conspicuously and more open to the street edge. In his 1971
RFP: City of Rochester Martin Luther King Jr. Memorial Park Phase IV
Page | 5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
