Citywide On-Call Tree Maintenance Services

Location:	California
Posted:	Aug 4, 2026
Due:	Sep 1, 2026
Agency:	City of Coalinga
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS:

CITYWIDE ON-CALL TREE MAINTENANCE

SERVICES

RFP 26-12-01

Prepared By:

Tri City Engineering

4630 W. Jennifer Ave, Suite 101

Fresno, CA 93722-6415

www.tricityengineering.com

RFP Issued: August 4th, 2026

RFP’s Due: September 1st, 2026

Citywide On-Call Tree Maintenance Services | RFP 1

Table of Contents

INTRODUCTION......................................................................................................................................................... 4

INQUIRIES/ADDENDA ........................................................................................................................ 5

PROJECT DESCRIPTION .............................................................................................................................................. 5

DESCRIPTION.................................................................................................................................... 5

GENERAL REQUIREMENTS.................................................................................................................. 5

PROPOSAL REQUIREMENTS................................................................................................................ 6

REQUIREMENTS AT TIME OF EXECUTION AND PRIOR TO COMMENCEMENT OF WORK ............................ 6

TERMS AND CONDITIONS .................................................................................................................. 7

SCOPE OF SERVICES................................................................................................................................................... 8

TREE PRUNING ................................................................................................................................. 8

CLEARANCE PRUNING ....................................................................................................................... 8

TREE REMOVAL AND DISPOSAL .......................................................................................................... 8

EMERGENCY RESPONSE ..................................................................................................................... 9

TRAFFIC CONTROL ............................................................................................................................ 9

TASK ORDERS ................................................................................................................................... 9

GENERAL PERSONNEL REQUIREMENTS..............................................................................................10

STATE & FEDERAL REQUIREMENTS ....................................................................................................10

DELIVERABLES .................................................................................................................................10

SCHEDULE .......................................................................................................................................10

METHOD OF PAYMENT ....................................................................................................................10

MATERIALS TO BE PROVIDED BY THE CONTRACTOR .........................................................................11

APPENDIX A: SUBMITTAL REQUIREMENTS............................................................................................................... 12

INTRODUCTORY LETTER ...................................................................................................................12

CONTRACTOR INFORMATION, QUALIFICATIONS & EXPERIENCE ..........................................................12

LOCAL FORMS .................................................................................................................................12

COST PROPOSAL ..............................................................................................................................14

PROPOSAL FORM.......................................................................................................................... 15

LIST OF SUBCONTRACTORS............................................................................................................ 16

SAMPLE SPECIFIC RATE OF COMPENSATION.................................................................................... 17

REFERENCES ................................................................................................................................ 22

GUARANTEE ................................................................................................................................. 23

INSURANCE CERTIFICATION........................................................................................................... 24

NON-COLLUSION DECLARATION OF CONTRACTOR ........................................................................... 25

PUBLIC CONTRACT CODE............................................................................................................... 26

LABOR CERTIFICATION .................................................................................................................. 28

DEBARMENT AND SUSPENSION CERTIFICATION............................................................................... 29

LOBBYING CERTIFICATION ............................................................................................................. 30

APPENDIX B: PROPOSAL EVALUATION..................................................................................................................... 32

Citywide On-Call Tree Maintenance Services | RFP 2

EVALUATION PROCESS ....................................................................................................................... 32

APPENDIX C: CITY OF COALINGA LIMITS MAP .......................................................................................................... 33

Citywide On-Call Tree Maintenance Services | RFP 3

INTRODUCTION

The City of Coalinga (“City”) is soliciting proposals from qualified and experienced Contractors to provide On-Call

Tree Maintenance Services for City-owned trees located within the limits of the City of Coalinga under a two (2)

year service agreement. See Appendix C for the City of Coalinga Limits map. The City of Coalinga anticipates

awarding a contract to the qualified contractor at a regular City Council meeting on September 17th, 2026.

All qualified Contractors interested in providing these services are invited to submit their Request For Proposal

(RFP). Interested Contractors shall submit their RFP to the City Engineer, Tri City Engineering, via email to

info@tricityengineering.com or mailed or dropped off* to the City Engineer’s office at the below address:

Tri City Engineering

4630 W Jennifer Ave, Suite 101

Fresno, CA 93722-6415

*Hours: Mon-Thurs 7:00am-4:00pm

The Contractor’s RFP will be evaluated and ranked according to the information provided in Appendix B, “Proposal

Evaluation,” of this RFP.

Addenda to this RFP, if issued, will be sent to all prospective Contractors and will be posted on the City website at:

https://www.coalinga.com/Bids.aspx

It shall be the Contractor’s responsibility to obtain any addenda that may be issued.

The Contractor’s attention is directed to Appendix A, “Submittal Requirements.”

The RFP submission shall be received by the City Engineer prior to Tuesday, September 1st at 2:00 PM. Submit

one (1) electronic copy in PDF format of the Contractor’s RFP to info@tricityengineering.com. RFPs shall be

submitted with email subject as “RFP 26-12-01 Citywide On-Call Tree Maintenance Services”. If mailed or

dropped off, RFP title, submission deadline, and the Proposer’s name should appear on the face of the envelope.

Submittals received after the time and date specified above will be considered nonresponsive and will be returned

to the Contractor.

Any RFPs received prior to the time and date specified above may be withdrawn or modified by written request of

the Contractor. To be considered, however, the modified submittal must be received prior to Tuesday, September

1st.

Unsigned submittals or submittals signed by an individual not authorized to bind the prospective Contractor will be

considered nonresponsive and rejected.

Upon review of submitted RFP’s, the City of Coalinga Public Works Department staff as well as City Engineer will

review and evaluate the proposals based on the following:

1. Qualifications

2. Quality and Warranty

3. Overall Cost

This RFP does not commit the City to award a contract, to pay any costs incurred in the preparation of a proposal

for this request, or to procure or contract for services. The City reserves the right to accept or reject any or all RFPs

received as a result of this request, to negotiate with any qualified Contractor, or to modify or cancel in part or in its

entirety the RFP if it is in the best interests of the City to do so. The City also reserves the right and intends to award

only one contract resulting from this RFP. Furthermore, a contract award may not be made based solely on price.

The prospective Contractor is advised that should this RFP result in recommendation for award of a contract, the

contract will not be in force until it is approved and fully executed by the City.

Citywide On-Call Tree Maintenance Services | RFP 4

All products used or developed in the execution of any contract resulting from this RFP will remain in the public

domain at the completion of the contract.

The anticipated Contractor selection schedule is as follows:

Questions Due

Issue Addenda (To Questions)

RFP Due

Award Date

August 18th, 2026

August 21st, 2026

September 1st, 2026

September 17th, 2026

INQUIRIES/ADDENDA

a. Direct all questions to Erika Lansburgh, Tri City Engineering, Inc., info@tricityengineering.com

b. Clarifications requested by proposers must be in writing and must be received before 12:00 PM on

Tuesday, August 18th. The reply will be in the form of an addendum, a copy of which will be provided in

writing to all known proposers who received the original RFP.

c. Any verbal communications are non-binding.

PROJECT DESCRIPTION

DESCRIPTION

The Contractor shall provide tree maintenance services in accordance with the statement of work described herein

and in compliance with all applicable federal, state, and local laws, regulations, and industry standards, including

the current American National Standards Institute (ANSI) and International Society of Arboriculture (ISA) standards

within the City of Coalinga limits at various City locations.

Work includes but is not limited to tree pruning, clearance pruning, tree removal and disposal, emergency

response services twenty-four (24) hours per day, seven (7) days per week, and traffic control where needed. It will

be the responsibility of the Contractor to provide all equipment, materials, and labor as necessary to perform the

work described in this document in a safe, efficient, and legal manner. All work shall be completed using accepted

arboricultural practices while protecting adjacent public and private property and minimizing disruption to the

public.

A mandatory site visit is not required, and no pre-proposal meeting will be scheduled. However, proposers are

strongly encouraged to conduct their own site visit and familiarize themselves with the various work locations and

existing site conditions.

GENERAL REQUIREMENTS

a. The Proposer shall possess and maintain all licenses, registrations, certifications, and permits required by

the State of California and all other applicable regulatory agencies for the performance of the services

described herein. All required credentials shall remain valid throughout the term of the Agreement

International Society of Arboriculture (ISA) Certified Arborists

b. Tree Care Industry Association (TCIA) Accreditation preferred

c. ISA Certification Required

d. The Contractor shall possess and maintain a valid California Contractors State License Board (CSLB) Class

C-49 Tree Service Contractor license throughout the term of the Contract.

e. The Contractor shall maintain a written safety program and ensure that all personnel assigned to the

Contract are adequately trained in applicable OSHA and Cal/OSHA safety requirements, including but not

limited to chainsaw safety, aerial lift operations, personal protective equipment (PPE), traffic control, and

chipper safety. Training records shall be made available to the City upon request.

Citywide On-Call Tree Maintenance Services | RFP 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Citywide On-Call Tree Maintenance Services
Category:	RFP/RFQ's Solicitations
Status:	Open

Citywide On-Call Tree Maintenance Services

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See also