SCHON PARK GARAGE & STABLE ROOF REMOVAL AND REPLACEMENT

SCHON PARK GARAGE & STABLE ROOF REMOVAL AND REPLACEMENT
REQUEST FOR BIDS
GLEN CARBON PARKS DEPARTMENT
This is a Request for Bids (RFB) from the Village of Glen Carbon for removal and
replacement of roofing for Schon park garage and stable.
Request for Bid: Schon Park Garage and Stable Roof Removal and Replacement
1. General Information
* Issuer: Village of Glen Carbon
* Issuing Department: Parks Department
* Point of Contact: Steven Kalert - Operation Manager of Public Works
* Site Address: Glen Carbon, Illinois
* Proposal Submission Address: 151 N. Main Street, Glen Carbon, IL 62034
* Email: skalert@glencarbonil.gov
* Proposal Due Date: October 7, 2026 at 3:00 P.M.
2. Introduction
The Village of Glen Carbon is committed to preserving and maintaining its parks
infrastructure and seeks proposals from qualified and licensed contractors to remove and
replace Schon Parks stable and garage roofs. The selected contractor will ensure that the
roofs are removed including all felt, drip edges and damaged decking. Replace with new
listed or specification matching materials.
3. Scope of Work
The successful proposer shall furnish all labor, equipment, tools, parts, and materials
required to perform the following services. All work must be completed by to December 1,
2026.
3.1. Initial Assessment and Site Visit
An initial site visit is recommended for all interested vendors to evaluate the extent of the
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project. The site visit should be completed by September 30, 2026, schedule it with
Parks Superintendent, Tj Mattison at tjmattison@glencarbonil.gov or (618) 288-2650.
* Confirmation of approximate square footage and square of areas as listed below:
Schon Park Garage Roof: 31' x 13' x 2 = 806 Sq/Ft Total of 8.06 Square Asphalt Shingle
Schon Park Stable Roof: 53' x 8' x 2 = 848 Sq/Ft Total of 8.48 Square Asphalt Shingle
Schon Park Stable Lean-To: 53' x 8' = 424 Sq/Ft Total of 4.24 Square Metal Roofing
Estimated Total Square Footage Asphalt Shingle 1654 Sq/Ft
Metal Roofing Panels 424 Sq/Ft
* Review of existing condition of roofing and decking.
* Identification of any extenuating circumstances.
3.2. Coordination
* Prior to beginning work in this specific location, the contractor will notify the Village
of the coordination of vehicles, equipment and deliveries of material or dumpsters
to ensure gross weight will not exceed recommendations of parks asphalt walking
trails to access job site.
* Identify all prior damage or concerns of asphalt walking trails in which will need to
be utilized to access specific location.
3.3. Remove Public Access to Working Area
* The contractor will provide all public access restricting materials to always ensure
public safety.
3.4. Roof Removal and Replacement
* All requirements shall be met prior to removal of roofs.
* Roofs and damaged decking shall be removed with no damage to surrounding
structures and minimal damage to surrounding grounds. Replace decking with
standard recommended materials.
* A minimum of 15 lb. felt shall be used on all decked areas.
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* All drip edge, eave edging, flashing and etc. shall be used to manufacture specs in
black tone.
* Shingles shall be Owens Corning Onyx Black Architectural Asphalt Shingle or
matching specification like material. Minimum of 25 years warranty is installed to
manufacturer specifications to match warranty installation guidelines.
* Lean-to material shall be Ribbed Black Steel Panels minimum 29-gauge thickness.
* Ridge Vent shall be used to allow proper ventilation of both structures and roof caps
to match asphalt shingles.
3.5. Site Refurbishment
* Once roofs have been completed all areas must be cleaned of all debris and
magnets used for any nails on all grounds no less than 25 feet around structures.
* All damaged areas shall be seeded with a lawn mix and strawed for erosion control.
4. Method of Measurement
* Approximate lengths and widths of roofing to be replaced are as listed in Section 3.1
equaling 2078 square feet.
* Total bid price shall include the cost of all labor, materials, and equipment
necessary to provide the work as listed in Sections 3.2 through 3.5, including
coordination, removal, replacement, and disposal of materials, and site
remediation.
5. Proposal Requirements
Proposals must be submitted in a sealed envelope clearly marked "RFB: Schon Park
Garage and Stable Roofs" and addressed to Scott Slemer, P.E., Director of Public Works.
Submissions must include:
1. Cover Letter: A brief letter expressing interest and confirming the proposer's ability
to meet all requirements.
2. Proposed Pricing: Total price to complete the work using the approved bid sheet.
3. References: A minimum of three professional references from similar or closely
related work.
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4. Proposal Guaranty
6. Proposal Guaranty
Each proposal shall be accompanied by a bid bond, bank cashier's check or a properly
certified check for not less than five percent (5%) of the bid amount.
Check's accompanying proposals shall be made payable to the Village of Glen Carbon.
The proposal guaranty checks of all, except the two lowest responsible, will be returned
promptly after the proposals have been checked, tabulated, and the relation of the
proposals established. Proposal guaranty checks of the two lowest bidders will be
returned as soon as the contract of the successful bidder has been properly executed and
approved.
7. Submission Deadline
All proposals must be received by October 7, 2026, at 3:00 P.M. turned into Village Hall
Finance Office in an envelope marked RFB: Schon Park Garage & Stable Roofs. Late
proposals will not be accepted. Bids will be opened and publicly read aloud on
October 7, 2026, at 3 P.M. at Village Hall-151 N. Main St. Glen Carbon, IL 62034.
8. Evaluation and Award
The Village of Glen Carbon reserves the right to reject any or all proposals and to waive any
informalities. The Village intends to award the contract to the lowest responsive bid,
dependent on qualifications.
9. Additional Information
The Village of Glen Carbon is a municipality of the State of Illinois. A copy of the most
recently adopted Prevailing Wage ordinance is available for review on Illinois Department
of Labor Department's official website. In the performance of this contract, the contractor
is hereby put on notice that the contractor may be required to comply with the Prevailing
Wage ordinance of the Village of Glen Carbon, and it is the responsibility of the contractor
to ensure full compliance with the Prevailing Wage ordinance as may be required.
The Contractor is advised that the prevailing rate of wages may be revised by the Illinois
Department of Labor and such revisions are available on the Department's official website.
IT IS THE DUTY OF THE CONTRACTOR TO PAY PREVAILING RATE OF WAGES AS MAY BE
REVISED FROM TIME TO TIME.
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That the Project Labor Agreement ("Agreement") will be used by all contractors doing
business with the Village on any construction project, except those projects that are
estimated to be less than $20,0000 or financed with Motor Fuel Tax ("MFT") funds. A copy
of the most recently adopted resolution is available for review in the office of the village
clerk.
The bid shall be awarded through a Service Contract with the contractor and Village. All
requirements of the Service Contract, including insurance requirements must be met to
proceed. If the apparent low bidder is unable to meet the requirements of the Service
Contract, the village shall offer the project to the next lowest bidder.
For any questions regarding this RFB, please contact Steven Kalert, Operations Manager of
Public Works at skalert@glencarbonil.gov or (618) 288-2663.
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SCHON PARK GARAGE & STABLE ROOF REPAIRS
Schon Park Roof Replacements Unit Price/SF Total Lump Sum Price
$_____________ $_____________________
Contractor's License No.:_______________________________ Evidence of Bidder's ability to
obtain a State Contractor's License and a covenant by Bidder to obtain said license within
the time for acceptance of bids.
Bidder accepts all of the terms and conditions of the RFB. This Bid will remail subject to
acceptance for 60 days after the bid opening, or for such longer period of time that Bider
may agree to in writing upon request of Owner.
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into a Service
Contract with Owner in the form included in the RFB to perform all work as specified or
indicated in the RFB document for the price and within the time indicated in this Bid.
By: (Bidding Entity) ________________________________________________________________
[Signature] _________________________________________________
[Printed name] ______________________________________________
(If Bidder is a corporation, a limited liability company, a partnership, or a joint venture,
attach evidence of authority to sign.)
Attest:
[Signature] _________________________________________________
[Printed name] _____________________________________________
Title: ______________________________________________________
Submittal Date:____________________________________________
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