ONE (1) TIME PURCHASE OF ONE (1) TWELVE (12) FOOT SINGLE-WIDE MODULAR TRAILER INCLUDING A (1) YEAR MANUFACTURER’S WARRANTY FOR PHILADELPHIA GAS WORKS (PGW) RICHMOND PLANT LOCATED AT 3100 E. VENANGO STREET, PHILADELPHIA, PA 19134

MICHAEL RICHMOND, BUYER,

MICHAEL.RICHMOND@PGWORKS.COM

PLEASE SUBMIT PRICING FOR A ONE (1) TIME PURCHASE OF ONE (1) TWELVE (12) FOOT SINGLE-WIDE MODULAR TRAILER INCLUDING A (1) YEAR MANUFACTURER’S WARRANTY FOR PHILADELPHIA GAS WORKS (PGW) RICHMOND PLANT LOCATED AT 3100 E. VENANGO STREET, PHILADELPHIA, PA 19134.

*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***

- TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS

- FAIL TO PROVIDE PRICING

- FAIL TO PROVIDE LEAD TIME

- FAIL TO ATTEND THE MANDATORY SITE VISIT

MANDATORY RICHMOND PLANT SITE VISIT :

THERE WILL BE A MANDATORY SITE VISIT AT PHILADELPHIA GAS WORKS RICHMOND PLANT ON MONDAY, OCTOBER 5, 2026, from 11:00 AM -12:00 NOON FOR ALL INTERESTED BIDDERS. BIDDERS MUST ATTEND IN ORDER FOR THEIR BID TO BE CONSIDERED RESPONSIVE FOR THIS RFQ # 35993.

You must indicate your intention to attend the Mandatory site visit  via email to me at Michael.Richmond@pgworks.com no later than Thursday, October 1 ^st , by 2:00 pm. Please list the representatives name and phone number.

FOR THIS MANDATORY SITE VISIT, EACH BIDDER MUST HAVE THE FOLLOWIING PERSONAL PROTECTIVE EQUIPMENT (PPE) TO ENTER THE PHILADELPHIA GAS WORKS RICHMOND PLANT PREMESIS:

- FLAME-RESISTANT CLOTHING COMPLIANT WITH THE NFPA 2112 STANDARD

- HARD HAT

- SAFETY GLASSES

- STEEL-TOED BOOTS

ANY QUESTIONS OR REQUESTS FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON WEDNESDAY, SEPTEMBER 30, 2026.

BIDS MUST BE COMPLETED AND SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00 PM EST ON MONDAY, OCTOBER 12, 2026.

PGW’S REQUIRED DELIVERY DATE FOR THE MODULAR TRAILER IS TUESDAY, DECEMBER 1, 2026. BIDDERS MUST CONFIRM THEIR ABILITY TO MEET THIS DATE. IF UNABLE TO MEET THE REQUIRED DELIVERY DATE, THE BIDDER MUST PROVIDE ITS EARLIEST AVAILABLE DELIVERY DATE FOR PGW’S CONSIDERATION.

PHOTOS ARE LISTED UNDER THE DOCUMENTS TAB IN PROCUREWARE:

• THE PICTURE LABELED "VISITORS GATE" SHOWS THE GATE VENDORS WILL MOST LIKELY ENTER FROM, PGW WILL CONFIRM.
• THE PICTURE LABELED "GATE AND TRAILER" SHOWS THAT THE SITE OF THE TRAILER IS RIGHT NEXT TO THE VISITOR’S GATE.
• THAT BLUE TRAILER IS CURRENTLY WHERE THE NEW TRAILER WILL GO. PHILADELPHIA GAS WORKS (PGW) WILL MOVE THAT AND CLEAN UP THE SITE BEFORE DELIVERY OF THE NEW TRAILER.
• "TRAILER 1" AND "TRAILER 2" ARE PICTURES OF THE SITE. THE PICTURE LABELED "MAIN GATE" SHOWS THE OTHER GATE THAT VENDORS MAY NEED TO ENTER FROM IF THE VISITOR’S GATE DOES NOT WORK. IT SAYS THE CLEARANCE IS 16FT 4IN. THERE ARE SOME CABLES HANGING ALONG THE PATH FROM THERE TO THE TRAILER LOCATION. PGW WILL CONFIRM THE 15FT OF CLEARANCE.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

ADDITIONAL NOTES:
(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST, RESPONSIVE, RESPONSIBLE BIDDER. IF NO BIDDER IS ABLE TO MEET THE REQUIRED DELIVERY DATE OF TUESDAY, DECEMBER 1, 2026, PGW WILL AWARD TO THE LOWEST, RESPONSIVE, RESPONSIBLE BIDDER WHOSE DELIVERY DATE IS CLOSEST TO THE REQUIRED DELIVERY DATE.
IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1.    LEAD-TIME
2.    BEST AND FINAL OFFER (BAFO)
(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.
(3)  THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.
(4)  CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
PROCUREWARE SITE NAVIGATION:
-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.
-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding
-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ
- “RESPONSE” TAB:
QUESTIONS- Answer required questions & upload completed required documents.
PRICING – Review items list & enter bid pricing
-“CALENDAR” TAB – Review all events for RFQ