Horizontal Directional Boring / Drilling, (HDD) Services

Reouest for Prooosal
City of Nicholasville
October 13,2026
# 2026-322
This RFP should not be construed as a commitmenton Cityof Nicholasville's part to obtain any Services from
anyvendorortofullyimplementthisproject. Atanytime,theCityofNicholasville(TheCity)mayterminate
or modify this RFP and request revised propomls from respondents. The City mayreject any or all proposa ls at
its sole discretion. All expenses associated with providing the information requested in this RFP are borne
solely by the respondents to this document. The City assumes no legal or financial responsibilities for such
A. RF'P and Scone:
The purpose of this Request for Proposal, (RFP) is to solicit pricing and proposals for the City of
Nicholasville Electric Department from qualified contractors for Horizontal Directional Boring / Drilling,
(HDD) Services.
Across Main Street heading east down Lake Street in Nicholasville. KY
Boringis neededof approximately4runsof 3 inchcontinuousline,230poleline feet. Approximately950total
feet. Design area overview and trench plans are in an attached PDF.
B.D of Services:
The following description outlines the scope of work for the project.
l. Proposers will thoroughly examine the specifications, supplemental conditions, and all other
documents.
2. Proposers will make all investigations necessary to thoroughly inform themselves regarding
p".fo*utr." of services as required by the RFP Documents. No plea of ignorance as a result of
failure to make the necessary examinations and investigations will be accepted as a basis for
varying the requirement of the City. Proposers can contact Robert Blackford or Rick Boyd' All
contact information is located on page 3.
3. If a bidder needs clarification of the RFP documents, bidder must submit a written request to the
Purchasing Agent. A request for clarification must be in writing and received by the Purchasing
Agent, no later than five (5) days prior to the scheduled bid opening.
C: Of RFP
l. Al1 RFPs shall be enclosed in sealed envelopes and submitted to the City of Mcholasville,
51?NorthMainStreet,Nicholasville,Kentucky40356,Attention: CamilleLatham,Purchasing
Agent. The name andaddress of the proposer, date of the b id opening and the bid name should be
shown on the outside of the envelope. All RFPs must be received by October 23td,2026 at
3:00 p.m., which at that time will be recorded as being received.
2. Proposers agree that the price will remain firm and subject to acceptance by the City for a period
of60calendardaysfromthebidopeningdate. (Inadditionsee: RockClauseinsectionF.Contractor
Requirements located on page 2.)
3. RFPs received after the time set for the RFP opening will not be considered.
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T) Contractor Exnerience/References:
1. Each interested Contractor shall have at least three (3) years experience in the
Horizontal Directional Boring / Drilling, (HDD) Services. Contractor shall provide at least
three (3) References.
E: led work:
Contractor to schedule work as advised by The City of Nicholasville Electric Department,
5lTNMainStreetNicholasville,KY. Allcontactinformationislocatedonpage3.
F. Contractor Reouirements:
l. Access to Property: Monday thru Friday 7:00 a'm. - 6:00 p.m
2. Invoicing and Payment: Shall be net 30.
3. Supervision: Contractor shall have one individual designated as the Supervisor of the crew at
alltimeswhlleontheproperty. AlistofallSupervisorsshallbeprovidedtotheElectricDepartment
priorto work.
4. Contract Price: Contract price set forth in this RFP shall become a part of this Contract.
5. Rock Clause: Ifrock,ashereinafterdefined,isencountoed,no claim foradditionalcompensation for
.ttung.r rt"uUfi. against the Crty in the absenceof previous authorization by the City in writing' and dre
cost to the City for any changes shall be determined as provided in this Aticle.
CAUTION: No rock for which extra compensation is expected to be received shall be removed
exceptpursuanttoandinconformitywithawrittenauthorizationorchangeorderoftheCity. Shale,
rotten stone, orstratified rock that can be loosened with a pick or removed by a backhoe or similar
equipmentshallnotbeclassifiedasrock. Rockisdefinedas follows: any materialwhich cannot he
eicavated with conventional equipment, and must be removed by driling, chemical cracking or
blasting, and occupies an original volume of at least one-half cubic yard'
6. Liability Clause: Successfulbiddershall fumish the following insurance certificates in full amounts
as required by Kentucky Statutes. All Certificates shall remain up to date and on file during the
duration of the contract.
. I . A current Certificate ofliability Insurance must be provided to the Purchasing Department with
the following minimum coverage:
Broad Form Comprehensive General Liability, including Products and Completed Operations.
Bodily Injury: $ 1,000,000 each occurrence
S2,000,000 aggregate
Property Damage $ 1,000,000 each occurrence
2. Automobile Liability, including any auto, hiring autos and non-owned autos.
3. Workers Compensation for all employees used on the job pursuant to statute.
4. Contractormust hold a current City of Nicholasville Occupational License.
5. Business License, Contractor shall provide proof of Business License for the City of
Nicholasville.
7. WORK T]NDER THIS CONTRACT IS NON-TRANSFERABLE AND SHALL NOT BE
SUBLET.
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G. Oualifications:
Please submit the following with your RFP package:
l. List at Least three (3) References.
2. A summary of relevant experience and qualifications, including examples of work you have done for
other clients.
H. Primarv Contacts:
Name: Camille Latham, Purchasing Agent
Phone: (859) 885-l l2l ext.263
Ema il: ca mille.latham@nichola svilleky.gov
Address: 517 North Main Street, Nicholasville, KY 40356
Proiect Inquiries:
Name : Robert Bla ckford, Electric Departm ent Superintendent
Phone: (859)509-6294
Email: robert.blackford@nicholasvilleky.gov
Address: 5 1 7 North Ma in Street, Nichola sville, KY 40 3 5 6
Name: Ricky Boyd, Electric Department Assistant Superintendent
Phone: (859) 536-1412
Email: ricky.boyd@nicholasvilleky.gov
Address: 517 North Main Street, Nicholasville, KY 40356
I. Timeline & Reouirements:
All Proposals MUST be received no later than Friday, october 23td,2026,by 3:00 p.m.
517 North Main Street
Nicholasville, Kentucky 403 5 6
ATTN: Camille Latham
RFP # 2026:322
The City of Nicholasville reserves the right to reject any and all proposals and to waive
any minor informality in proposals received.
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PROPOSiD DISIGN
EXISTING CONDITIONS
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PRELIMINARY NICHOLASVILLE MUNICIPAL EUILDING
DESIGN. NOT FOR
CONSTRUCTION ELECTRIC DISTRIBUTION OH ANO UG PLAN
DESIGN AREA OVERVIEW