Poli-Maud Hughes House

Location:	Connecticut
Posted:	Aug 4, 2026
Due:	Aug 20, 2026
Agency:	City of West Haven
Type of Government:	State & Local
Category:	99 - Miscellaneous
Solicitation No:	2027-02
Publication URL:	To access bid details, please log in.

Bid Number:	2027-02
Bid Title:	Poli-Maud Hughes House
Category:	City Bids & Solicitations
Status:	Open

Description:

Please see the attached files below for all bid information.

Publication Date/Time:

8/4/2026 9:52 AM

Closing Date/Time:

8/20/2026 12:00 PM

Bid Opening Information:

See bid document information

Pre-bid Meeting:

8/10/2026 10 AM, 686 Savin Ave

Contact Person:

All questions regarding this invitation to bid should be directed by email to Kathy Chambers, Senior Buyer Procurement Analyst, City of West Haven, at kchambers@westhaven-ct.gov. The request for information deadline is noon Friday, Aug. 14, 2026.

Attachment Preview

City of West Haven

Invitation to Bid (ITB) #2027-02

Poli/Maud Hughes House

Historic Roof and Gutter Repairs

PROJECT SUMMARY

The City of West Haven seeks qualified and experienced roofing contractor(s) to provide all

labor materials, equipment, permits, supervision, transportation, disposal services and incidentals

necessary to complete roof and gutter repairs at the historic Poli/Maud Hughes House, located at

686 Savin Avenue, West Haven, CT.

The building is listed on the National Register of Historic Places. All work shall be performed in

a manner that preserves the historic integrity of the structure while providing a durable, weather-

tight roofing system. Contractors shall exercise care to protect the existing architectural features

and repair any damage caused during construction at no additional cost to the City of West

Haven.

This project is being funded through the Connecticut Department of Economic and Community

Development (DECD) Urban Act Program. All services shall comply with applicable Federal,

State, and Local regulations, including building codes and mechanical codes, and shall be

performed by qualified personnel.

PROJECT TIMELINE

The awarded vendor(s) is expected to complete all aspects of these projects by the date specified

within the contract.

SUBMISSION INSTRUCTIONS

Pre-Bid Meeting Required

Pre-Bid Meeting Location

Pre-Bid Meeting Date & Time

Mandatory Walkthrough of Site YES

Site Location 686 Savin Avenue West Haven, CT

Date & Time 08/10/2026 10:00AM

Information Period Closing Date and Time 08//1426 – 12:00PM

Solicitation Closing Date 08/20/2026 – 12:00 PM

Respondents are required to submit One (1) original and three (3) copies in a sealed envelope.

must be clearly marked "ITB 2027-02 Poli/Maud Hughes House". Bids will be opened in the

Procurement office upon bid closing. Address: 3rd floor, 355 Main St West Haven, CT. They

will be opened at 12:00PM at T. Proposals received after this time and date specified above will

be rejected. No oral, telephonic, emailed, or faxed corrections, deletions, or additions to any

response shall be accepted. The City reserves the right to reject any or all responses, and to waive

any or all formalities in connection with this request. Proposals which do not incorporate our

requested format, including quoting items as described, will not be considered. Unless otherwise

stated in the solicitation. No alternate responses will be considered unless alternate responses are

specifically requested by the City. The City reserves the right to award multiple vendors under

this solicitation.

A response to this solicitation does not permit the City to award a contract, to pay any costs

incurred in the preparation of a response to this request, or to procure the city contract for

services, supplies or equipment. The City will not award to any contractor who is not qualified

under applicable Federal, State and local laws and regulations.

Questions regarding this solicitation should be emailed to Kathy Chambers. Telephone or oral

questions will not be accepted. (kchambers@westhaven-ct.gov).

An Affirmative Action/Equal Opportunity Employer, Minority/Women's Business Enterprises are

encouraged to apply. This contract is subject to state set-aside and contract compliance

requirements. If the Affirmative Action Plan or Set Aside plan is not approved prior to the award

of the construction contract, the City of West Haven will then need to retain 2% per month of the

total contract value until the contractor has submitted an approved affirmative action plan to

CHRO and CHRO has granted approval.

INQUIRIES FOR CLARIFICATION

The city will not respond to the Respondent(s) request(s) for oral interpretation and/or

clarification of the Solicitation Specifications for any reason. The city will respond to a

Respondent(s) written request(s) for interpretation and/or clarification of the Solicitation

Specifications. Questions regarding this solicitation should be emailed to Kathy Chambers.

Telephone or oral questions will not be accepted. (kchambers@westhaven-ct.gov). The email

should be included in the subject line ITB #2027-02 Poli/Maud Hughes House. The body of the

email should contain the question or clarification. Every interpretation made to a Respondent

will be in the form of an Addendum or Question & Answer to the Solicitation Documents.

ADDENDUMS TO THIS SOLICITAION

Any Addendum(s) to this solicitation document shall become part of the solicitation.

Respondents are required to check the city website for addendum(s). Each respondent shall be

bound by such addenda whether received/viewed by the respondent.

SOLICITATION PROTEST

Any Solicitation protest must be submitted in writing. Respondents may file a written protest of

the Solicitation results with the City's Purchasing Department. Protest must be submitted via

email, kchambers@westhaven-ct.gov.

The City will acknowledge receipt of a written protest. If the Purchasing Department

representative has not acknowledged receipt of the protest by the close of business on the

following days, please contact Kathy Chambers at the above email address listed.

CONTRACT TERM

The term of the contract will be determined by the City of West Haven at the time of award.

SCOPE OF SERVICES

Slate Roof Repairs

The Contractor shall inspect all slate roof sections and perform repairs necessary to restore the

roof to a watertight condition.

Work shall include, but not be limited to:

• Replacement of all missing, cracked, broken, slipped, delaminated, or otherwise damaged

slate shingles.

• Reinstallation and securing loose slate materials.

• Replacement of damaged slate fasteners and anchoring systems.

• Inspection and repair of associated flashing systems where deterioration is evident.

• Salvaging and reusing existing slate whenever practical.

• Matching replacement slate as closely as possible to the existing slate in size, thickness,

color, texture, exposure, and appearance.

• Utilizing traditional slate roofing installation methods and materials compatible with

historic structures.

The completed slate roof system shall be free of leaks and capable of providing long-term

weather protection.

Gutters, Downspouts and Drainage Systems

The Contractor shall inspect all gutters, Yankee gutters, downspouts, leaders, hangers, brackets,

collector boxes, and associated drainage components.

Work may include:

• Repairing leaking joints and seams.

• Refastening loose gutter sections.

• Replacing damaged hangers and support brackets.

• Repairing damaged copper components.

• Correcting pitch deficiencies to improve drainage.

• Cleaning accumulated debris from gutters and downspouts.

• Repairing or replacing damaged sections as necessary to restore functionality.

The Contractor shall provide all repairs necessary to restore proper drainage and prevent water

infiltration into the structure.

The total value of gutter and drainage repairs shall not exceed Seven Thousand Five Hundred

Dollars ($7,500.00) without prior written approval from the City.

Flat Roof Replacement – Roof #1 (Garage)

The Contractor shall completely remove and dispose of all existing roofing materials down to the

existing wood roof deck.

Work shall include:

• Removal and disposal of existing roofing materials.

• Inspection of the existing roof deck for structural integrity.

• Identification and replacement of rotted, deteriorated, or damaged wood decking.

• Installation of insulation and cover board as required by manufacturer specifications.

• Installation of a fully adhered EPDM roofing membrane.

• Installation of all associated flashings, edge metal, terminations, penetrations, pipe boots,

and accessories.

• Installation of all materials in strict accordance with manufacturer's recommendations.

The Contractor shall provide a separate unit price per square foot for replacement of damaged or

deteriorated roof decking discovered after demolition.

The new roofing system shall include:

• Minimum 60-mil EPDM membrane.

• Fully adhered installation system.

• New flashing assemblies.

• New edge metal and termination bars where required.

• Complete watertight roofing assembly.

The Contractor shall provide the City with:

• Twenty (20) Year Manufacturer's Warranty.

• One (1) Year Minimum Workmanship Warranty.

• Warranty documentation upon project completion.

Flat Roof Repairs – Roofs #2, #3 and #4

The Contractor shall inspect all existing flat roof areas identified as Roofs #2, #3, and #4 and

perform all repairs necessary to restore and maintain a watertight condition.

Repairs may include:

• Patching membrane deficiencies.

• Repairing open seams.

• Replacing deteriorated flashing.

• Repairing penetrations and roof-mounted equipment flashings.

• Correcting drainage deficiencies.

• Repairing blistered or deteriorated roofing materials.

• Sealing leaks and areas of water infiltration.

Prior to commencing repairs, the Contractor shall identify all deficiencies and provide a written

description of proposed repairs to the City.

Upon completion, the Contractor shall certify that the repaired roof areas are watertight and free

from active leaks.

Flashings and Metal Work

The Contractor shall inspect all roof flashings, counter flashings, coping, edge metal, valleys,

roof transitions, and associated sheet metal components.

The Contractor shall:

• Repair or replace deteriorated flashings.

• Maintain compatibility with existing historic materials.

• Utilize copper materials where existing copper flashing is present.

• Ensure all flashing transitions are watertight.

Cleanup and Closeout

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Poli-Maud Hughes House

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