West Haven Board of Education Special Education Transportation Services

Location:	Connecticut
Posted:	Aug 4, 2026
Due:	Aug 18, 2026
Agency:	City of West Haven
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Solicitation No:	2027-03
Publication URL:	To access bid details, please log in.

Bid Number:	2027-03
Bid Title:	West Haven Board of Education Special Education Transportation Services
Category:	City Bids & Solicitations
Status:	Open

Description:

Please see the attached files below for all RFP information.

Publication Date/Time:

8/4/2026 2:39 PM

Closing Date/Time:

8/18/2026 12:00 PM

Bid Opening Information:

See RFP document information

Contact Person:

All questions regarding this request for proposal should be directed by email to Kathy Chambers, Senior Buyer Procurement Analyst, City of West Haven, at kchambers@westhaven-ct.gov. The request for information deadline is noon Tuesday, Aug. 11, 2026.

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City of West Haven

Request for Proposal # 2027-03

West Haven Board of Education

Special Education Transportation Services

2026-2027 School Year

PROJECT SUMMARY

The West Haven Board of Education, through the City of West Haven Purchasing Department, is

soliciting sealed proposals from qualified firms to provide Special Education Transportation

Services for eligible students attending educational programs as directed by the District.

SUBMISSION INSTRUCTIONS

Pre-Bid Meeting Required No

Pre-Bid Meeting Location

Pre-Bid Meeting Date & Time

Mandatory Walkthrough of Site No

Site Location

Site Location Date & Time

Information Period Closing Date and Time Day 8/11/2026 Time: 12:00PM

Solicitation Closing Date Day 8/18/2026 Time: 12:00 PM

Bid Opening Location

Bid Location Time

Advertising Location(s)

Procurement Office, 355 Main Street, 3RD

Floor, West Haven, CT 06516

12:00 PM

New Haven Register, City Website

The West Haven Board of Education, through the City of West Haven Purchasing Department, is

soliciting sealed proposals from qualified firms to provide Special Education Transportation

Services for eligible students attending educational programs as directed by the District.

The Board of Education seeks a contractor with demonstrated experience transporting students

with disabilities in accordance with each student’s individualized Education Program. (IEP),

applicable State of Connecticut regulations, and all federal requirements.

The contract will be awarded to the proposer determined to be the most qualified and whose

proposal is in the best interest of the West Haven Board of Education.

Respondents are required to submit One (1) original and three (3) copies in a sealed envelope.

Proposals received after this time and date specified above will be rejected. No oral, telephonic,

emailed, or faxed corrections, deletions, or additions to any response shall be accepted. The City

reserves the right to reject any or all responses, and to waive any or all formalities in connection

with this request. Proposals which do not incorporate our requested format, including quoting

items as described, will not be considered. Unless otherwise stated in the solicitation. No

alternate responses will be considered unless alternate responses are specifically requested by the

City of West Haven Board of Education.

A response to this solicitation does not permit the Board of Education to award a contract, to pay

any costs incurred in the preparation of a response to this request, or to procure the city contract

for services, supplies or equipment. The City will not award to any contractor who is not

qualified under applicable Federal, State and local laws and regulations.

Questions regarding this solicitation should be emailed to Kathy Chambers. Telephone or oral

questions will not be accepted. (kchambers@westhaven-ct.gov).

An Affirmative Action/Equal Opportunity Employer, Minority/Women's Business Enterprises are

encouraged to apply.

INQUIRIES FOR CLARIFICATION

The Board of Education will not respond to the Respondent(s) request(s) for oral interpretation

and/or clarification of the Solicitation Specifications for any reason. The city will respond to a

Respondent(s) written request(s) for interpretation and/or clarification of the Solicitation

Specifications. Questions regarding this solicitation should be emailed to Kathy Chambers.

Telephone or oral questions will not be accepted. (kchambers@westhaven-ct.gov). The email

should include in the subject line RFP (i.e. 2027-03 WH BOE Special Transportation). The body

of the email should contain the question or clarification. Every interpretation made to a

Respondent will be in the form of an Addendum or Question & Answer to the Solicitation

Documents.

ADDENDUMS TO THIS SOLICITAION

Any Addendum(s) to this solicitation document shall become part of the solicitation.

Respondents are required to check the city website for addendum(s). Each respondent shall be

bound by such addenda whether received/viewed by the respondent.

SOLICITATION PROTEST

Any Solicitation protest must be submitted in writing. Respondents may file a written protest of

the Solicitation results with the City's Purchasing Department. Protest must be submitted via

email, kchambers@westhaven-ct.gov.

The West Haven Board of Education will acknowledge receipt of a written protest. If the

Purchasing Department representative has not acknowledged receipt of the protest by the close

of business on the following days, please contact Kathy at the above email listed.

SCOPE OF SERVICES

The West Haven Board of Education is requesting proposals from qualified transportation

providers to furnish specialized transportation services for students receiving special education

services.

Transportation shall be provided in a manner that ensures student safety, consistency,

confidentiality, and compliance with each of the students’ needs.

The transportation routes identified within the RFP represent the District’s current needs. The

Board of Education reserves right to modify, add, delete, or consolidate routes as student needs

change during the contract period.

The successful contractor will furnish all labor, supervision, vehicles, fuel, maintenance,

insurance, equipment, communication systems, drivers, monitors, (when and if required), and all

incidental services necessary to safely transport students.

Services will include, but not be limited to:

• Daily transportation between students’ residences and educational programs.

• Compliance with all student-specific transportation requirements contained in

Individualized Education Programs (IEPS)

• Safe loading and unloading of students.

• Transportation by qualified drivers experienced in special education transportation.

• Immediate notification to the District regarding delays, accidents, emergencies, or

behavioral incidents.

• Daily communication with parents/guardians and District personnel when required.

• Flexibility to modify schedules or routes as directed by the District.

CURRENT TRANSPORTATION ROUTES

Due to the confidentiality of the content of the current District’s anticipated transportation

assignments for the 2026-2027 school year along with the Bid Pricing Sheet will be available to

those interested in responding by emailing kchambers@westhaven-ct.gov.

SPECIAL SERVICE REQUIREMENTS

Certain students may require additional transportation support. The successful responder to

those routes shall:

• Participate in District-approved de-escalation and behavior management training.

• Attend mandatory training sessions with the District’s Behavior Analyst to review

student-specific intervention strategies.

• Maintain consistent driver assignments whenever practical to minimize student anxiety

and maximize continuity.

• Assign consistent transportation monitors when required.

• Utilize a documented communication system to maintain daily communication with

families and District staff.

• Demonstrate flexibility to accommodate transportation changes resulting from revisions

to a student’s (IEP).

• Report behavioral incidents immediately to the District.

• Cooperate fully with District personnel regarding implementation of student behavior

plans.

INSURANCE REQUIREMENTS

Qualified Contractor shall throughout the term of this Contract provide and maintain, at the

Contractor’s expense, the following minimum insurance coverage and name the City of West

Haven & West Haven Board of Education as Additional Insureds on a primary and non-

contributory basis to all policies, except Worker’s Compensation. All policies must include a

Wavier of Subrogation in favor of the City of West Haven & West Haven Board of Education.

Insurance shall be written with carriers approved to do business in the State of Connecticut and

with a minimum AM Best rating of “A-“VIII:

Insurance Amount

$2,000,000

$1,000,000

Workers Compensation

$1,000,000

Automobile Liability

Insurance

$1,000,000

Abuse and Molestation

Liability

$1,000,000

$2,000,000

Umbrella/Excess

Liability Insurance

$10,000,000

10,000,000

Liability Category

General Aggregate

Operations Aggregate

Each Occurrence

Personal and Advertising Injury

Aggregate on products and completed operations

Employer’s Liability

Each accident for bodily injury by accident

Each employee for bodily injury by disease; and

Policy limit for bodily injury by disease

Includes coverage on all owned, hired, and non-owed

automobiles and buses

Combined single limit each accident for bodily injury and

property damage

If coverage is endorsed onto General Liability, it must be

clearly stated that the Automobile exclusion does not

apply to this coverage

Each Occurrence

Aggregate

Coverage is following form over the Auto, General

Liability, Abuse& Molestation Liability and Employer’s

Liability.

Each Occurrence

Aggregate

The Qualified Contractor shall submit current Certificates of Insurance giving evidence of the

above-listed insurance requirements throughout the term of the contract to the West Haven Board

of Education. Should any of the above required policies be cancelled, limits reduced or coverage

altered, 30 days written notice must be given to the city of West Haven and the West Haven

Board of Education.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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West Haven Board of Education Special Education Transportation Services

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See also