Switch Gear Maintenance at the U.S. Consulate Toronto

Date: June 05, 2025

Dear Prospective Offeror:

Subject: Request for Quotes for 19CA7025Q0006

Enclosed is a Request for Quotations (RFQ) for switchgear maintenance at the U.S. Consulate General Toronto. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1442 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The U.S. Consulate General Toronto intends to conduct a pre-quotation conference for this project. The pre-proposal conference will be held on Wednesday, June 18, 2025 at 10:00 am EST. The location of the site visit will be the U.S. Consulate General Toronto office building at 225 Simcoe Street, Toronto, ON, M5G 1S4. Prospective offerors/quoters should contact Afrin Sarmin at TorontoProcurement@state.gov by 12:00 pm on Thursday, June 12, 2025 for additional information or to arrange entry to the building.

Quotations are due by Wednesday, July 09, 2025 at 04:00 pm EST. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to TorontoProcurement@state.gov along with all required documents. It is important to make sure the submission is made in Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Enlosure:

1. RFQ Package