School Nutrition Staffing

Wilkes County School Nutrition Program
REQUEST FOR PROPOSAL (RFP)
RFP #:26-02 - Staffing
Request For Proposal Timeline
April 1, 2026
Proposal Issue Date
April 10, 2026
Final Date for Written Questions
April 15, 2026 at 12:00 pm
Proposal Due Date and Time (Eastern Time)
Elizabeth Bohler
Wilkes County Board of Education
Proposal Due Location
313-A North Alexander Ave
Washington GA 30673
April 15, 2026 at 1:30 pm
Proposal Opening Date and Time (Eastern Time)
Elizabeth Bohler
Wilkes County Board of Education
Proposal Opening Location
313-A North Alexander Ave
Washington GA 30673
April 20, 2026
Award Date (per award letter)
July 1, 2026 - June 30, 2027
Contract Start Date and End Date
Name of Awardee (completed after contract is awarded)
PROPOSAL NAME OF PRODUCT LABEL SEALED ENVELOPE AS FOLLOWS:
FOR
Staffing "RFP Staffing"
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DEFINITIONS
Addendum: A change, addition, alteration, correction or revision to a Proposal or contract document.
Proposer: A firm, individual, or corporation submitting a Proposal in response to this RFP.
Proposal Unit: The unit designation which shall be applicable to all pricing offered for Proposal evaluation purposes. Unit
cost, freight, fixed fee, estimated usage, and the extended cost shall be stated in terms of the designated Proposal unit. In
some instances, the Proposal unit and the package unit may be the same.
Contract Documents: Consist of the Agreement between the School Nutrition Program and the Vendor, terms and
conditions, schedule, specifications, drawings, any and all addenda, errata, and bulletins issued prior to execution of
the contract, other documents listed in the Agreement, and modifications issued after execution of the contract.
Damaged Item: Refers to an item that has sustained damage that would allow spillage from the original container, a loss or
disfigurement of a label that would hinder identification, contaminated package that would affect the content of that package
or any other happening that would affect the quality and/or quantity of the original item.
Dry Food Product: A dry product that does NOT require freezing or refrigeration.
Request for Proposal (RFP): A type of solicitation document used in competitive sealed Proposer, where the primary
consideration is cost, and the expectation is that competitive Proposals will be received, and an acceptance (award) will be
made to the responsive and responsible Proposer whose Proposal is best value and meets the specifications of the
Proposal. An RFP is a formal method of procurement that uses sealed Proposer and results in a fixed price contract with or
without adjustment factors. The RFP must be publicly advertised, and Proposals shall be solicited from an adequate
number of known suppliers, providing them with sufficient time to respond prior to the date set for opening the Proposals.
NSLP: National School Lunch Program
Pack size: With some items the Proposal unit does not represent a package configuration by which the item would normally
be purchased. In such instances, the Proposer will be required to Proposal according to the designated Proposal unit and
also state how the product will be packaged and to provide a cost for purchase unit.
Purchase Unit: The package configuration (case, carton, box, bag, etc.) by which the product would normally be sold.
This shall also mean packaging being referred to when the term "case price" is applicable.
SBP: School Breakfast Program
SFA: School Food Authority
Solicitation: A document used by the School Nutrition Program to acquire goods and /or services. Solicitations must
incorporate a clear and accurate description of the technical requirements for the material, product, or service to be
procured. Solicitations must also identify all the requirements which the Offerors or Proposer must fulfill and all other
factors to be used in evaluating the Proposals or proposals.
Vendor: The provider of the goods and/or services under the Contract.
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SECTION 1
TRANSMITTAL PAGE
The Wilkes County School Food Authority (SFA) is requesting sealed Proposals for School Nutrition for Staffing.
Proposals are due by the date, time and location shown on the Request for Proposal Timeline. Proposals will be
opened at the date, time and location shown on the Request for Proposal Timeline.
Sealed Proposals shall be mailed or delivered to:
Wilkes County School Nutrition Program
Attn: Elizabeth Bohler
313-A North Alexander Ave
Washington GA 30673
Questions regarding this Request for Proposal shall be directed to: Elizabeth Bohler - bohlere@wilkes.k12.ga.us
INTENT
a) It shall be the intent and purpose of this Request for Proposal (RFP) to cover the terms and conditions under
which a successful Proposer shall be responsible to supply and deliver products to the Wilkes County Board of
Education, School Nutrition Program through sealed Proposals. School food authorities shall comply with the
requirements of 7CFR 210.21 and 2 CFR part 200, subpart D and USDA implementing regulations 2 CFR part
400 and part 415, as applicable, which implement the applicable requirements, concerning the procurement of
all goods and services with nonprofit school food service account funds.
b) The SFA is seeking to identify and select one vendor to provide the items as listed in the attached list in
Attachment A. The selected vendor shall provide services in accordance with the Standard Terms and
conditions, Special Terms and Conditions, the RFP and any applicable Addenda.
c) The SFA reserves the right to accept or reject any or all Proposals, or to accept any part of a Proposal without
accepting the whole thereof, or to accept such Proposal as they deem to be in the best interest of the SFA.
I. CONTRACT TIME PERIOD
a Initial Term: The initial term of this contract, which results from the award of this RFP, shall commence
)
and terminate on the dates shown on the Request for Proposal Timeline (found on cover page).
b) Extension Option: The contract may be extended up to three (3) months at the same Proposal pricing,
provided mutual agreement by both parties in written form.
c) Renewal Option: This contract may be renewed by mutual agreement of both parties in written form.
(Usually 1-year term with the option to renew 2 additional 1-year terms based on vendor performance.)
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II. PROPOSAL SUBMISSION PROCEDURES
The Wilkes County SFA is not liable for any costs incurred by Proposer prior to issuance of or entering into a
contract. Costs associated with developing the Proposal, preparing for oral presentations, and any other expenses
incurred by the Proposer in responding to this RFP are entirely the responsibility of the Proposer and shall not be
reimbursed in any manner by the School Nutrition Program.
a) Proposals must be enclosed in a sealed envelope. The outside of the envelope shall be clearly marked as shown
on page #1 of this document entitled "RFP #2026-02 Staffing for Wilkes County SCHOOL NUTRITION".
b) Proposals must be received by the SFA no later than the date shown on the Request for Proposal Timeline.
c) Late Proposals shall not be accepted. The Wilkes County SFA shall not be responsible for late receipt of
Proposals.
Proposals must be mailed or delivered to the location as stated above.
Emailed and/or faxed Proposals are not acceptable and will not be considered for SEALED PROPOSALS.
An Excel electronic copy or paper copy of the Proposal Quote Sheet, along with any alternate or required
information must be included inside the sealed Proposal package.
d) If the Proposer submits Proposal documents with informalities, errors, or omissions such as, but
not limited to, non-conforming Proposal security, non-conforming non-collusion affidavit or
samples, or fails to properly execute and seal the said documents the Proposer, in the
SFA's sole discretion, may be given 72 hours from the time of the Proposal opening in
which to provide such information to the SFA.
e) The SFA has the right to waive any and all informalities.
III. PROPOSAL OPENING DATE/TIME/PLACE
Proposals will be opened at the date, time and location shown on the Request for Proposal Timeline.
IV. AWARD DETERMINATION STATEMENT
a) This RFP is intended to be awarded to a single to result in a firm fixed price contract. All Proposal prices shall
remain firm for the contract period and in accordance with terms listed within the Escalation/De-escalation Clause, if
applicable.
b) The award of this RFP is contingent upon available budget funds and approval of the
Wilkes County Board of Education.
c) The School Nutrition Program will award the contract to the highest scoring proposer based on the evaluation criteria
outlined in this RFP meeting all terms, conditions, and specifications of the RFP, within approximately sixty (60)
days of the opening of the Proposals. Submitted Proposal pricing shall remain valid during this sixty-day period.
The School Nutrition Program reserves the right, in its sole discretion, to accept or reject any and all Proposals or
parts thereof.
d) An official letter of acceptance will be forwarded by the School Nutrition Program to the successful Proposer after
Proposal selection and prior to contract award.
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e) Upon acceptance and award of a vendor's Proposal, the contract between the Proposer and the SFA shall be
drafted from (a) the RFP and addenda, (b) the selected Proposal response to the RFP by the Proposer and any
attachments thereto, and (c) all written communications between the SFA and the
Proposer concerning the transactions.
The contract shall constitute the entire and only agreement and shall supersede all prior negotiations,
commitments, understandings, or agreements, whether oral or written.
V. SYSTEM CONTACT INFORMATION
a) This Request for Proposal (RFP) is issued by the Wilkes County SFA. All inquiries, clarifications,
or interpretations regarding this RFP should be directed by email to:
SFA Director Name: Elizabeth Bohler
E-mail address: bohlere@wilkes.k12.ga.us
b) Responses to inquiries that affect the content of this RFP will be provided in writing to all recipients of the RFP. It
is the responsibility of each Proposer to inquire about any aspect of the RFP that is not fully understood or is
believed to be susceptible to more than one interpretation. The SFA will accept only written inquiries regarding
this RFP until the date shown on the Request for Proposal Timeline, in order for a reply to reach all Proposer
before the Proposal closes and to give Proposer ample time to respond to any Addenda. Any information given
to a prospective Proposer concerning an RFP will be furnished to all prospective Proposers as an Addendum to
the RFP if such information is necessary or if the lack of such information would be prejudicial to uninformed
Proposer.
VI. VENDOR CONTACT INFORMATION
Vendor Company Name
Street Address
City, State, Zip
Contact Person
Telephone
Email address
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SECTION 2
STANDARD TERMS AND CONDITIONS
This contract between the Wilkes County SFA and the Vendor shall be governed in accordance with the laws
of the State of Georgia and all applicable Federal regulations.
I. LOBBYING CERTIFICATE (for Proposals over $100k)
Per 2 CFR 200 Appendix II Section I: A Lobbying Certification and Disclosure must be completed for all Proposals
$100,000 and over. Please see and complete Attachment D. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352):
Vendors that apply or Propose for an award exceeding $100,000 must file the required certification. Each tier
certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining
any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any
lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such
disclosures are forwarded from tier to tier up to the non-Federal award.
II. DEBARMENT AND SUSPENSION VERIFICATION (for Proposals over $25k)
Institutions shall solicit offers from, award contracts to, and consent to subcontracts with responsible vendors
and/or principals only. The serious nature of debarment and suspension requires that sanctions be imposed
only in the public interest for the Government's protection and not for purposes of punishment. Institutions shall
impose debarment or suspension to protect the Government's interest and only for the causes and in accordance
with the procedures set forth in 2 CFR 200.213.
The Vendor certifies that the Vendor and/or any of its sub vendors or principals have not been debarred,
suspended, or declared ineligible by any agency of the State of Georgia or any agency of the Federal government
or as defined in the 2 CFR 200.213 which states "Non-federal entities are subject to the non-procurement
debarment and suspension regulations implementing Executive Orders 12549 and 12689, 2 CFR part 180.
These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended,
or otherwise excluded from or ineligible for participation in Federal assistance programs or activities." The Vendor
will immediately notify the School Food Authority if Vendor is debarred or placed on the Consolidated List of
Debarred, Suspended, and Ineligible Vendors by a federal entity. See Attachment E
By signing this agreement, the Vendor is testifying that they are not debarred, suspended, or has any ineligible
or voluntary exclusions with the U.S. Department of Agriculture or any other Federal or State Agency.
All responses will be verified. Debarment and Suspension (Executive Orders 12549 and 12689): A contract
award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System
for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive
Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and
Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by
agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive
Order 12549.
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III. BUY AMERICAN STATEMENT (Food only) (7 CFR Part 210.21(d))
Contractor must comply with the William F. Goodling Child Nutrition Reauthorization Act of 1998 (Buy American
Act:7 CFR 210.21(d)) which requires schools and institutions participating in the National School Lunch Program
(NSLP) and School Breakfast Program (SBP) in the contiguous United States to purchase, to the maximum extent
practicable, domestic commodities or products for use in meals served under the NSLP and SBP.
Buy American:
(1) Definition of domestic commodity or product. The term 'domestic commodity or product' means:
(i) An agricultural commodity that is produced in the United States; and
(ii) A food product that is processed in the United States substantially using agricultural
commodities that are produced in the United States. Substantial means over 51% of the
final processed product consists of agricultural commodities that were grow domestically.
Products from Guam, American Samoa, Virgin Islands, Puerto Rico, and the Northern Mariana Islands
are allowed under this provision as territories of the United States.
The Buy American provision (7 CFR Part 210.21(d)) is one of the procurement standards SFAs must comply with
when purchasing commercial food products served in the school meals programs. Exceptions to the Buy American
provision are very limited; however, an alternative or exception may be approved by the SFA upon request. To be
considered for an alternative or exception, the request must be submitted in writing to the SFA, a minimum of
___day (s) in advance of delivery. The request must include:
(1) Alternative substitute(s) that are domestic and meet the required specifications:
(a) Price of the domestic food alternative substitute(s); and
(b) Availability of the domestic alternative substitute(s) in relation to the quantity ordered.
(2) Reason for exception: limited/lack of availability or price (include price):
(a) Price of the domestic food product; and
(b) Price of the non-domestic product that meets the required specification of the domestic product.
By signing this document, the vendor certifies that all domestically identified products listed within the response to
the attached specifications were processed in the U.S. and contain over 51% of their agricultural food components,
by weight or volume, from the U.S. Any response listing a non-domestic product will include a valid resource to
verify that the non-domestic good is not produced or manufactured in sufficient and reasonable available quantities
of a satisfactory quality within the U.S.
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IV. REMEDY FOR NON-PERFORMANCE/ TERMINATION OF CONTRACT
(a) Immediate Termination. This contract will terminate immediately and absolutely if the Wilkes County School
Nutrition Program determines that adequate funds are not appropriated or granted or funds are de-appropriated
such that the SFA cannot fulfill its obligations under the Contract, which
(b) determination is at the SFA's sole discretion and shall be conclusive. Further, the Wilkes County
SFA may terminate the Contract for any one or more of the following reasons effective immediately without
advance notice:
(i) In the event the Vendor is required to be certified or licensed as a condition precedent to providing goods
and services, the revocation or loss of such license or certification may result in immediate termination
of the Contract effective as of the date on which the license or certification is no longer in effect;
(ii) The Wilkes County SFA determines that the actions, or failure to act, of the Vendor, its agents, employees
or sub vendors have caused, or reasonably could cause, life, health or safety to be jeopardized;
(iii) The Vendor fails to comply with confidentiality laws or provisions; and/or
(iv) The Vendor furnished any statement, representation, or certification in connection with the Contract
or the Proposer process, which is materially false, deceptive, incorrect, or incomplete.
(b) Termination for Cause. All contracts in excess of $10,000 must address termination for cause and for
convenience by the non-Federal entity including the manner by which it will be affected and the basis for
settlement. The occurrence of any one or more of the following events shall constitute cause for the Wilkes County
SFA to declare the Vendor in default of its obligation under the Contract:
(i) The Vendor fails to deliver or has delivered nonconforming goods or services or fails to perform,
to the SFA's satisfaction, any material requirement of the Contract or is in violation of a material
provision of Contract, including, but without limitation, the express warranties made;
(ii) The SFA determines that satisfactory performance of the Contract is substantially endangered
or that a default is likely to occur;
(iii) The Vendor fails to make substantial and timely progress toward performance of the Contract;
(iv) The Vendor becomes subject to any bankruptcy or insolvency proceeding under federal or state law to the
extent allowed by applicable federal or state law including bankruptcy laws; the Vendor terminates or
suspends its business; or the Wilkes County SFA reasonably believes that the Vendor has become
insolvent or unable to pay its obligations as they accrue consistent with applicable federal or state law;
(v) The Vendor has failed to comply with applicable federal, state and local laws, rules, ordinances, regulations
and orders when performing within the scope of the Contract;
(vi) The Vendor has engaged in conduct that has or may expose the Wilkes County SFA or the State to liability,
as determined in the Wilkes County SFA's sole discretion; or
(vii) The Vendor has infringed any patent, trademark, copyright, trade dress or any other intellectual property
rights of the Wilkes County SFA, the state, or a third party.
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(c) Notice of Default. If there is a default event caused by the Vendor; the Wilkes County SFA shall provide written notice
to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the
Wilkes County SFA's written notice to the Vendor. If the breach or noncompliance is not remedied within the period of
time specified in the written notice, the Wilkes County SFA may:
(i) Immediately terminate the Contract without additional written notice; and/or
(ii) Procure substitute goods or services from another source and charge the difference between the Contract
and the substitute contract to the defaulting Vendor, and/or,
(iii) Enforce the terms and conditions of the Contract and seek any legal or equitable remedies.
(d) Termination upon Notice. Following thirty (30) days' written notice, the Wilkes County SFA may terminate the
Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor.
Following termination upon notice, the Vendor shall be entitled to compensation, upon submission of invoices and
proper proof of claim, for goods and services provided under the Contract to the Wilkes County SFA up to and
including date of termination.
(e) Termination Due to Change in Law. The Wilkes County SFA shall have the right to terminate this Contract
without penalty by giving thirty (30) days' written notice to the Vendor as a result of the following:
(i) The Wilkes County SFA's authorization to operate is withdrawn or there is a material alternation in the
programs administered by the Wilkes County SFA; and/or
(ii) The Wilkes County SFA's duties are substantially modified.
(f) Payment Limitation in Event of Termination. In the event of termination of the Contract for any reason by the
Wilkes County SFA, the SFA shall pay only those amounts, if any, due and owing to the Vendor for goods and
services actually rendered up to and including the date of termination of the Contract and for which the Wilkes
County SFA is obligated to pay pursuant to the Contract or Purchase Instrument. Payment will be made only upon
submission of invoices and proper proof of the Vendor's claim. This provision in no way limits the remedies
available to the Wilkes County SFA under the Contract in the event of termination. The Wilkes County SFA shall
not be liable for any costs incurred by the Vendor in its performance of the Contract, including, but not limited to,
startup costs, overhead or other costs associated with the performance of the Contract.
(g) The Vendor's Termination Duties. Upon receipt of notice of termination or upon request of the Wilkes County
SFA, the Vendor shall:
(i) Cease work under the Contract and take all necessary or appropriate steps to limit disbursements and minimize
costs, and furnish a report within thirty (30) days of the date of notice of termination, describing the status of all
work under the Contract, including, without limitation, results accomplished, conclusions resulting there from,
and any other matters the Wilkes County SFA may require;
(ii) Immediately cease using and return to the Wilkes County SFA, any personal property or materials,
whether tangible or intangible, provided by the Wilkes County SFA to the Vendor;
(iii) Comply with the Wilkes County SFA's instructions for the timely transfer of any active files and work product by
the Vendor under the Contract;
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(iv) Cooperate in good faith with the Wilkes County SFA, its employees, agents, and vendors during the transition
period between the notification of termination and the substitution of any replacement vendor; and
(v) Immediately return to the Wilkes County SFA any payments made by the Wilkes County SFA for goods and
services that were not delivered or rendered by the Vendor.
V. HUB (Historically Underutilized Business) STATEMENT
It is the intent of the Wilkes County Board of Education/SFA to provide maximum practicable opportunities in its
solicitations to minority firms, women's business enterprises and labor surplus area firms.
Small businesses, women and minority-owned business sources will not be given unfair advantage when
evaluating competitive purchases i.e., small purchases, sealed Proposals, proposals, or noncompetitive procurement
(2 CFR 200.321). Positive efforts include:
* Placing qualified small and minority businesses, women's business enterprises and labor surplus firms on
solicitation lists;
* Assuring that small and minority businesses, women's business enterprises and labor surplus firms are solicited
whenever they are potential sources;
* Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum
participation by small and minority businesses, women's business enterprises and labor surplus firms;
* Establishing delivery schedules, where the requirement permits, which encourage participation by small and
minority businesses, women's business enterprises and labor surplus firms;
* Using the services and assistance, as appropriate, of such organizations as the Small Business Administration
and the Minority Business Development Agency of the Department of Commerce; and
* Requiring the prime vendor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs
(1) through (5) of this section.
VI. EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT (for Proposals over $10k)
In accordance with Federal Law and U.S. Department of Agriculture policy, this institution is prohibited from
discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of
discrimination, write USDA, Director, Office of Adjudication, 1400 Independence Avenue, SW, Washington, D.C.
20250-9410 or call toll free (866) 632-9992. (Voice) Individuals who are hearing impaired or have speech
disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish).
USDA is an equal opportunity provider and employer.
(Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts
that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must
include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with
Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-
1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246
Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office
of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.")
VII. ENERGY POLICY AND CONSERVATION ACT STATEMENT
Compliance with mandatory standards and policies relating to energy efficiency which are contained in
the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act
(Public Law 94-163, 89 Stat.871).
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