TO PROVIDE TRUNKED RADIO SYSTEM
| Location: | New York |
|---|---|
| Posted: | Apr 1, 2026 |
| Due: | May 11, 2026 |
| Agency: | Erie County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Department | Title | Submission Deadline | Additional files |
| HOMELAND SECURITY & EMERGENCY SERVICES | TO PROVIDE TRUNKED RADIO SYSTEM | Monday, May 11, 2026 |
erie-county-infrastructure-rfp-2026-018vf-compliance-matrix.xlsx
, erie-county-infrastructure-rfp-2026-018vf-cost-proposal-sheet.xlsx , addendum-1.pdf , addendum-1-2-updated-timetable.pdf |
Attachment Preview
Erie County, NY
ERIE COUNTY
REQUEST FOR PROPOSAL (RFP)
TO PROVIDE TRUNKED RADIO SYSTEM
RFP#: 2026-018VF
February 5, 2026
DEPARTMENT OF HOMELAND SECURITY & EMERGENCY SERVICES
ERIE COUNTY PUBLIC SAFETY CAMPUS
45 ELM STREET
BUFFALO, NEW YORK 14203
COUNTY OF ERIE
REQUEST FOR PROPOSALS
Erie County, NY: Trunked Radio Network Infrastructure Requirements – February 2026
1
Erie County, NY
1. Project Introduction.............................................................................................................................. 6
1.1 Project Objective........................................................................................................................... 6
1.1.1 Dispatch ................................................................................................................................ 6
1.1.2 Backhaul ................................................................................................................................ 7
2. General Provisions ................................................................................................................................ 7
2.1 Schedule of Events ......................................................................... Error! Bookmark not defined.
2.2 Oral Presentation ........................................................................................................................ 11
2.3 Submission Requirements .......................................................................................................... 12
2.4 Compliance Matrix Instructions.................................................................................................. 12
2.5 Definition of Terms ..................................................................................................................... 13
3. Respondent Experience ...................................................................................................................... 13
3.1 Team Experience and Qualifications........................................................................................... 13
3.2 Product and Subcontractor Working Experience ....................................................................... 14
4. General System and Contractor Requirements .................................................................................. 14
4.1 General Project Requirements.................................................................................................... 14
4.2 General Business Terms .............................................................................................................. 15
4.3 Project Management .................................................................................................................. 16
4.4 Kick Off ........................................................................................................................................ 17
4.5 Project Milestones and Acceptance............................................................................................ 17
4.6 Design Review Activities ............................................................................................................. 19
4.6.1 General Detailed Design Review Phase Requirements....................................................... 19
4.6.2 Facilities Suitability Assessment.......................................................................................... 20
4.6.3 Network Link Assessment ................................................................................................... 20
4.6.4 Electrical Power Evaluation................................................................................................. 20
4.6.5 Grounding and Lightening Protection Assessment And Design ......................................... 20
4.6.6 Antenna Support Structure Suitability and Design ............................................................. 21
4.6.7 RF Prevention Interference Certification ............................................................................ 21
4.7 Installation Planning and Site Preparation ................................................................................. 21
4.8 Documentation ........................................................................................................................... 22
4.8.1 General Documentation Requirements.............................................................................. 22
4.8.2 Maintenance Documentation and Manuals ....................................................................... 23
4.8.3 As-Built Documentation...................................................................................................... 24
4.9 Training ....................................................................................................................................... 25
Erie County, NY: Trunked Radio Network Infrastructure Requirements – February 2026
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Erie County, NY
5. ECTRN Technical Requirements .......................................................................................................... 27
5.1 Reliability Requirements ............................................................................................................. 27
5.2 Network Security ........................................................................................................................ 28
5.3 Sustainability and Lifecycle ......................................................................................................... 28
5.4 Standards Compliance ................................................................................................................ 29
5.5 Radio System Fixed Network Requirements............................................................................... 30
5.5.1 Radio Access Network Functional Requirements ............................................................... 30
5.5.2 Base Station Equipment Performance Specifications ......................................................... 31
5.5.3 Repeater Performance Specifications................................................................................. 32
5.5.4 Site Routers and Switches................................................................................................... 32
5.5.5 Simulcast Solution: Controllers, GPS, Signal Comparators, Audio Distribution.................. 32
5.5.6 Antenna Systems................................................................................................................. 33
5.5.7 Equipment Racks................................................................................................................. 33
5.6 Radio Site Equipment Installation............................................................................................... 33
5.6.1 General Installation Requirements ..................................................................................... 33
5.6.2 Equipment Installation........................................................................................................ 34
5.6.3 Transmission Lines and Antennas Installation .................................................................... 35
5.7 Other Infrastructure Requirements ............................................................................................ 36
5.7.1 Electrical Work .................................................................................................................... 36
5.7.2 Emergency Back-Up Generators and Automatic Transfer Switch (ATS) ............................. 36
5.8 Console Sub-System Requirements ............................................................................................ 38
5.8.1 Interface to Existing Consoles Via CSSI ............................................................................... 39
5.8.2 New/Replacement Consoles ............................................................................................... 39
New Dispatch Consoles Functions and User Interface ....................................................................... 40
New Dispatch Console Patching Requirements.................................................................................. 42
New Dispatch Console Availability...................................................................................................... 42
New Dispatch Console Training Requirements .................................................................................. 43
5.8.3 Remote Dispatch Capability ................................................................................................ 43
5.9 Backup Control Stations.............................................................................................................. 43
5.10 Optional Interfaces ..................................................................................................................... 45
5.10.1 IP Based Coverage Extension .............................................................................................. 45
5.10.2 Other Push To Talk Services Interface ................................................................................ 45
5.10.3 Push To Talk Over Broadband Service ................................................................................ 45
Erie County, NY: Trunked Radio Network Infrastructure Requirements – February 2026
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Erie County, NY
6. Radio Coverage Requirements............................................................................................................ 46
6.1 Bounded Area Coverage ............................................................................................................. 46
7. Backhaul System Requirements.......................................................................................................... 48
7.1 Multi-Protocol Label Switching (MPLS) / Routing....................................................................... 48
8. Network Management System (NMS) ................................................................................................ 49
8.1 General Network Management System Requirements .............................................................. 49
8.2 NMS Voice System Requirements............................................................................................... 50
8.3 Fault Monitoring, Diagnostics and Alarm Management Requirements ..................................... 50
8.4 Contact Closures and SNMP Alarms ........................................................................................... 52
9. Other Systems ..................................................................................................................................... 52
9.1 Recording .................................................................................................................................... 52
10. Acceptance Testing ............................................................................................................................. 53
10.1 General System Acceptance Testing........................................................................................... 53
10.2 Factory Testing and Staging ........................................................................................................ 54
10.3 Installation and Baseline Testing ................................................................................................ 54
10.4 Functional Acceptance Testing ................................................................................................... 55
10.5 Coverage Acceptance Testing ..................................................................................................... 56
10.6 Specific Building Testing.............................................................................................................. 58
10.7 Testing Punch Lists ...................................................................................................................... 58
11. System Transition and Cutover ........................................................................................................... 58
12. Decommissioning and Removal of Equipment ................................................................................... 59
13. Warranty and On-Going Maintenance Support.................................................................................. 59
13.1 Warranty Period and Support Criteria ........................................................................................ 59
13.2 General Maintenance and Support Requirements ..................................................................... 60
13.3 Software and Firmware Support................................................................................................. 61
13.4 System Monitoring and Dispatch Service ................................................................................... 62
13.4.1 System Monitoring Requirements ...................................................................................... 62
13.4.2 Technical and On-Call Support Service ............................................................................... 62
13.4.3 Severity Levels and Response Times................................................................................... 62
13.5 System and Field Maintenance Requirements ........................................................................... 64
13.6 Spare Equipment......................................................................................................................... 65
14. Technical Response/Work Plan Description Instructions ................................................................... 65
14.1 ECTRN Overview ......................................................................................................................... 65
Erie County, NY: Trunked Radio Network Infrastructure Requirements – February 2026
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Erie County, NY
14.2 ECTRN Lifecycle and Sustainability ............................................................................................. 66
14.3 Radio System Overview .............................................................................................................. 66
14.4 Console Sub-System.................................................................................................................... 68
14.5 Reliability and Security................................................................................................................ 68
14.6 RFRS Coverage Description ......................................................................................................... 68
14.7 Network Management System (NMS) ........................................................................................ 69
14.8 Backup Control Stations.............................................................................................................. 70
14.9 Factory Testing/Staging and Delivery of the ECTRN ................................................................... 70
14.10 Coverage Performance Acceptance Test Plan ........................................................................ 70
14.11 Functional and Baseline Acceptance Test Plans ..................................................................... 70
14.12 System Transition and Cutover Methodology ........................................................................ 70
14.13 Training Program Overview .................................................................................................... 71
14.14 Test and Spare Equipment ...................................................................................................... 71
14.15 Project Management and Staffing .......................................................................................... 71
14.16 County and Other Client Agency Responsibilities................................................................... 72
14.17 Project Schedule ..................................................................................................................... 72
14.18 Detailed Final System Design .................................................................................................. 73
14.19 Radio System Installation and Implementation...................................................................... 73
14.20 Warranty and Ongoing Support Services................................................................................ 73
14.21 Value Add Products and Services............................................................................................ 74
15. County Simulcast Cell Capacity Expansion Options ............................................................................ 74
15.1 General Requirements ................................................................................................................ 74
16. Cost Proposal ...................................................................................................................................... 74
16.1 Cost Proposal Table..................................................................................................................... 74
16.2 Milestone Payment Percentages ................................................................................................ 74
17. Exhibits and Appendices ..................................................................................................................... 74
Erie County, NY: Trunked Radio Network Infrastructure Requirements – February 2026
5
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Bid Due: 9/21/2026
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