Professional Engineering Services - Bridge Inspections
| Location: | Illinois |
|---|---|
| Posted: | Feb 10, 2026 |
| Due: | Mar 4, 2026 |
| Agency: | City of Wheaton |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-26 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-26
|
| Bid Title: |
Professional Engineering Services - Bridge Inspections
|
| Category: | City of Wheaton Bids - Professional Services & Consulting |
| Status: | Open |
|
Attachment Preview
Issue Date:
REQUEST FOR PROPOSAL #26-26
PROFESSIONAL ENGINEERING SERVICES – BRIDGE INSPECTIONS
February 10, 2026
Last Date for Questions:
No later than February 24, 2026, at 11:00 am (CST)
Due Date:
No later than March 3, 2026, at 11:00 am (CST)
Prevailing Wages:
Prevailing Wage Act (820 ILCS 130/1-12)
☐DOES APPLY
☒DOES NOT APPLY
To be considered responsive, the following documents shall be included with your submittal:
Fee Proposal Form (Exhibit D)
Notice of Deviations Form (Exhibit E)
Listing of Subcontractors, Consultants and Agents Form (Exhibit F)
Vendor Certification Form (Exhibit G)
Vendor Information Reporting Form (Exhibit H)
W-9 Form
The successful Vendor will be required to submit the following additional documents:
Certificate of Insurance with signed endorsements
Signed Agreement
Vendor Information Form
Page 1 of 1
Notice to Bidders
EXHIBIT A
RFP #26-26 PROFESSIONAL ENGINEERING SERVICES-BRIDGE INSPECTIONS
INTRODUCTION
The City of Wheaton is seeking proposals from qualified professional engineering firms to provide bridge
inspection services for all City-owned bridges registered in the National Bridge Inventory System (NBIS). Firms
submitting proposals shall include statements of qualifications for all key personnel assigned to this project. The
City anticipates awarding the contract by April 2026, with bridge inspections commencing in May 2026.
BACKGROUND
The City has eight (8) bridge structures registered in the National Bridge Inventory System (NBIS), each requiring
inspection at varying intervals. One of these structures is supported by timber piles and is load-rated due to the
condition of the piles. This structure is inspected on an annual basis, with inspection reports submitted to the
Illinois Department of Transportation (IDOT). The remaining structures were replaced within the past twenty
years and require routine inspections at the prescribed intervals.
SCOPE OF SERVICES
The scope of services includes performing structural bridge inspections, documenting inspection results, and
submitting reports to IDOT through the NBIS system. Structures included in this contract consist of fracture-
critical bridges over the Union Pacific Railroad, box culverts, timber pile-supported structures, and culvert
pipe/cast-in-place structures. Most structures are single-span crossings over a creek.
INSPECTION SERVICES
All inspections shall be conducted in accordance with criteria established by the IDOT Bureau of Bridge
Construction and reported in the Structure Information Management System (SIMS) as part of the NBIS
requirements. Inspectors performing this work must be properly qualified and possess a minimum of five (5)
years of bridge inspection experience, including experience using IDOT reporting software. The firm awarded
this contract will also serve as the City’s program manager, as required by IDOT.
PROPOSAL CONTENT
Proposals shall include general information about the firm, including management practices, methodologies,
and processes to perform the required services. Key staff assigned to the project shall submit resumes detailing
relevant experience, professional licensing, and other information pertinent to the successful completion of this
work.
Page 1 of 6
Scope of Services
EXHIBIT A
RFP #26-26 PROFESSIONAL ENGINEERING SERVICES-BRIDGE INSPECTIONS
PROJECT TIMELINE
Award of proposal
April 6, 2026
Commencement of work
May 1, 2026
Completion of all work
August 1, 2027
ADMINISTRATION
The consultant shall perform all administrative duties necessary to support the successful completion of the
project. Tasks shall include internal coordination, conduct an initial kickoff meeting, and prepare and maintaining
project correspondence. This includes, but is not limited to, reports submitted to IDOT, letters, phone
memoranda, and meeting minutes.
CONTRACT TERM
This Agreement shall become effective upon the latter of the date accepted and signed by the City and the date
accepted and signed by the Consultant and shall continue in full force and effect until August 1, 2027. The City,
at its option, may extend this Agreement (the “Option”) for two (2) additional one-year terms if the Consultant
agrees to honor the prices, and all terms, conditions, and specifications of this Agreement.
LOCATION OF STRUCTURES
Structure 1:
Location: Stonebridge Trail between Spring Green Drive and Creekside Drive
Type: Timber Pile Single Span PCC surface
IDOT Structure # 022-7201
Special Annual Inspection: CURRENTLY LOAD RATED
Inspection Due Date: May 28, 2026
Structure 2:
Location: Creekside Drive between Spring Green Drive and Gone Away Lane
Type: Timber Pile Single Span PCC surface
IDOT Structure # 022-7205
Structure 3:
Location: North Main Street between Cole Avenue and Parkway Drive
Type: PCC Box Culvert
IDOT Structure # 022-7199
Page 2 of 6
Scope of Services
EXHIBIT A
RFP #26-26 PROFESSIONAL ENGINEERING SERVICES-BRIDGE INSPECTIONS
Structure 4:
Location: Manchester Road Bridge between Bridge Street and Western Avenue
Type: Fracture Critical- Steel Beam Single Span
IDOT Structure # 022-7204
Includes insurance, railroad permits and traffic control detour
Structure 5:
Location: Gary Avenue between Harrison Avenue and Jewel Road
Type: PCC Box Culvert
IDOT Structure # 022-0169
ADDITIONAL STRUCTURE INSPECTIONS
Additional structure inspections may be required as requested. These structures were recently added to
the City’s inventory and are identified in the NBIS System:
Structure 6:
Location: Dorchester Drive at Winfield Creek
Type: Double Barrel Pipe spanning Dorchester Drive
IDOT Structure # 022-7198
Structure 7:
Location: Woodlawn Street at Winfield Creek
Type: Double Barrel Pipe spanning Woodlawn Street
IDOT Structure # 022-7196
Structure 8:
Location: Childs Street at Winfield Creek
Type: Double Barrel Pipe spanning Childs Street
IDOT Structure # 022-7200
Other Structures which will be considered optional and are not part of the NBIS system:
COMPENSATION
Fees for professional engineering services shall be based on a cost plus not to exceed basis using an hourly rate
times direct staff cost. Direct costs shall be charged at the actual rate incurred with no markup. A summary of
anticipated hours and fees shall be included in the proposal.
Page 3 of 6
Scope of Services
EXHIBIT A
RFP #26-26 PROFESSIONAL ENGINEERING SERVICES-BRIDGE INSPECTIONS
SUBMITTAL REQUIREMENTS
The City of Wheaton asks that your response include the following information, in tabbed sections, for
evaluation. PLEASE DO NOT SUBMIT PERFORATED PAGES, NOR BIND YOUR PROPOSAL IN ANYTHING OTHER
THAN PAPER CLIPS OR BINDER CLIPS.
1. Brief introduction of your firm.
2. Project Understanding: Describe your understanding of the project, including its scale, type, and unique
elements. This includes an understanding of the issues associated with this type of project. Include a project
timeline for deliverables.
3. Project Team and Experience: Inspectors performing this work must be qualified and have a minimum of
five (5) year of bridge inspection experience as well as experience in utilizing the software to report results
to IDOT. Provide resumes of key staff who shall be directly involved and provide a description of the role
and or responsibility of each team member. Provide names and experience of sub-consultants to be used
by the firm.
4. Firm Experience and References: Describe your firm’s current workload and capacity to devote sufficient
resources and staff to this project. Please submit a list of recent projects (no more than three years past) for
which your firm has provided similar services and include client contact information for each. Describe
quality assurance/quality control procedures.
5. Compensation: Fees for professional engineering services shall be based on a cost plus not to exceed basis
using an hourly rate times direct staff cost. Direct costs shall be charged at the actual rate incurred with no
markup. A summary of anticipated hours and fees shall be included in the proposal. Please complete and
return the attached Fee Proposal form (Exhibit D).
EVALUATION
City staff shall evaluate the proposals based on, but not limited to, the criteria listed below.
• Project Understanding
• Project Team and Experience
• Firm Experience and References
• Fee Proposal
Throughout the evaluation process, the City, at its sole discretion, may request additional written clarifications
and/or supplemental information from firms as part of the initial evaluation process.
DUE DATE FOR WRITTEN QUESTIONS
All questions concerning this solicitation shall be directed, in writing, to Tony Sperkowski at
asperkowski@wheaton.il.us. To be considered, written inquiries shall be received by February 24, 2026, at
11:00 am (CST).
ADDENDA
Questions shall be responded to in the form of a written addenda and published on the City’s website and on
DemandStar.com. Each Vendor shall acknowledge receipt of any addenda on the Fee Proposal form. Each
Page 4 of 6
Scope of Services
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