FB 25/26-004 Waste Disposal & Recycling Services

LA MESA-SPRING VALLEY SCHOOL DISTRICT
Purchasing Department
4750 Date Avenue
La Mesa CA 91942
BID NUMBER FB #25/26-004
Waste Disposal & Recycling Services
Bids must be delivered to La Mesa-Spring Valley School District Purchasing Department by
May 20, 2026 at 2:00 PM
Event Date
Advertisement Dates 04/28/2026 and 05/05/2026
Publication San Diego Union Tribune
Holidays 05/25/26
Questions from Bidders Due 05/08/2026 by 4:00 PM IN WRITING
Addendum(s) and Responses to Bidders
05/14/2026 by 6:00 PM POSTED ON WEBSITE
Due
Bids Due 05/20/2026 at 2:00 PM PURCHASING DEPT
Unofficial Results 05/20/2026 POSTED ON WEBSITE
Protest Deadline 05/28/2026 by 4:00 PM
District Board Meeting - Award of Bid 06/16/2026
07/01/2026 - 06/30/2029 with option to
Contract Term
renew annually for two additional years

TABLE OF CONTENTS
BIDDING REQUIREMENTS
Notice to Bidders 01
Instructions to Bidders 02
CONTRACT DOCUMENTS
Bid Form 10
Bid Bond 13
Non-Collusion Declaration 15
Certification Regarding Debarment, Suspension or Other Ineligibility-----16
Notice of Award 17
Agreement 18
Workers' Compensation Certificate 21
Drug-Free Workplace Certification 22
Tobacco-Free Environment Certification 24
Criminal Background Investigation/Fingerprinting Certification 25
Notice to Proceed 28
General Conditions 29
Special Conditions 37
Specifications 39
Appendix A 43
i.

NOTICE TO BIDDERS
1. NOTICE IS HEREBY GIVEN that the governing board ("Board") of the La Mesa-Spring
Valley School District ("District) will receive sealed bids for the following service, Bid No,
FB #25/26-004 Waste Disposal & Recycling Services.
2. Contract Documents will be available for download from the District's website,
https://www.lmsvschools.org/purchasing-services/, on April 28th, 2026.
3. Sealed bids will be received until 2:00 p.m., May 20, 2026, at the La Mesa-Spring Valley
School District - Purchasing Department, 4750 Date Ave. La Mesa California 91942.
Any bid that is submitted after this time shall be nonresponsive and returned to the bidder.
Any claim by a bidder of error in its bid must be made in compliance with section 5100 et
seq. of the Public Contract Code.
4. The unofficial bid results will be posted on the district website by May 20, 2026.
5. All bids shall be on the form provided by the District. Each bid must conform and be
responsive to all pertinent Contract Documents, including, but not limited to, the
Instructions to Bidders.
6. A bid bond by an admitted surety insurer on the form provided by the District, a cashier's
check or a certified check, drawn to the order of the La Mesa-Spring Valley School District,
in the amount of ten percent (10%) of the total bid price, shall accompany the Bid Form,
as guarantee that the Bidder will, within seven (7) calendar days after the date of Notice
of Award, enter into a contract with the District for the performance of the services as
stipulated in the bid.
7. The successful Bidder may substitute securities for any monies withheld by the District to
ensure performance under the Contract, in accordance with the provisions of section
22300 of the Public Contract Code.
8. The District shall award the Contract, if it awards it at all, to the lowest responsive
responsible bidder based on bid amount only.
9. The District reserves the right to reject any or all bids and/or to waive any irregularities in
any bid received. If the District awards the Contract, the security of unsuccessful bidder(s)
shall be returned within sixty (60) days from the time the award is made. Unless otherwise
required by law, no bidder may withdraw its bid for ninety (90) days after the date of the
bid opening.
END OF DOCUMENT
1

DOCUMENT 00100
INSTRUCTIONS TO BIDDERS
Bidders shall follow the instructions in this document, and shall submit all documents, forms, and
information required for consideration of a bid.
La Mesa-Spring Valley School District ("District)" will evaluate the information submitted by the
apparent low Bidder and, if incomplete or unsatisfactory to District, Bidder's bid may be rejected
at the sole discretion of District.
1. Bids are requested for Waste Disposal and Recycling Services for the District for the
following contract: FB #25/26-004 Waste Disposal & Recycling Services
2. A Bidder and its subcontractors must hold from the San Diego County Solid Waste
Compliance Office all licenses and permits, including all necessary collector permits and
transport permits or other applicable licenses and permits for government entities,
required by San Diego Count to service the District sites on which they have bid. Bidders
must submit with their bids copies of their licenses and permits required for the District
sites they propose to services. All such licenses and permits must be current.
3. Bid Submission
District will receive sealed bids from bidders as stipulated in the Notice to Bidders.
a. All bids must be sealed in an envelope, marked with the name and address of the
Bidder, bid name, and date and time of bid opening.
b. Bids must be submitted to the La Mesa-Spring Valley School District - Purchasing
Department located at 4750 Date Avenue La Mesa California 91942 by date and
time shown in the Notice to Bidders.
c. Bids must contain all documents as required herein.
All bids received after the scheduled closing time for receipt of bids will be returned to the
bidder unopened.
Bids will be opened at or after the time indicated for receipt of bids.
Bidders are advised that on the date that bids are opened, telephones will not be available
at the District Offices for use by bidders or their representatives.
Bidders must submit bids on the documents titled Bid Form, and must submit all other
required District forms. Bids not submitted on the District's required forms shall be
deemed nonresponsive and shall not be considered. Additional sheets required to fully
respond to requested information are permissible.
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INSTRUCTIONS TO BIDDERS

Bidders shall not modify the Bid form or qualify their bids. Bidders shall not submit to the
District a re-formatted, re-typed, altered, modified, or otherwise recreated version of the
Bid Form or other District-provided document.
Discrepancies between written works and figures, or words and numerals, will be resolved
in favor of figures or numerals.
The bid must be signed in the name of the bidder and must bear the signature in longhand
of the person or persons duly authorized to sign the bid.
4. Modifications
Changes in or additions to the bid form, recapitulations of the work bid upon, alternative
bids, or any other modification of the bid form or other bid documents which is not
specifically called for in these bid documents may result in the District's rejection of the bid
as not being responsive to the invitation to bid. No oral, telephonic or facsimile bids or
modifications will be considered.
5. Erasures/Mutilation of Bid Documents
The bid submitted must not contain any erasures, interlineations, or other corrections
unless each such correction is suitably authenticated by affixing in the margin immediately
opposite the correction the surname or surnames of the person or persons signing the bid.
In the event that the district determines that any bid is unintelligible, inconsistent, or
ambiguous, the District may reject such bid as not being responsive to the invitation to bid.
Bidders shall verify their bids before submission, as bids cannot be withdrawn or corrected
after the bid opening.
6. Examination of Site and Contract Documents
Submission of bid signifies careful examination of Contract Documents and complete
understanding of the nature, extent, and location of Work to be performed. Bidders must
complete the tasks listed below as a condition to bidding, and submission of a bid shall
constitute the Bidder's express representation to District that bidder has fully completed
the following:
a. Bidder has visited the sites and examined thoroughly and understood the nature
and extent of the Contract Documents, Work, Sites, locality, actual conditions sub-
surface conditions, all local conditions, federal, state and local laws, and
regulations that in any manner may affect code, performance, or furnishing of Work
or that relate to any aspect of the means, methods, techniques, sequences, or
procedures of Work to be employed by Bidder and safety precautions and
programs incident thereto;
b. Bidder has given the District prompt written notice of all conflicts, errors,
ambiguities, or discrepancies that it has discovered in or among the Contract
Documents and the actual conditions, and the written resolution(s) thereof by the
District is/are acceptable to Bidder;
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INSTRUCTIONS TO BIDDERS

c. Bidder has made a complete disclosure in writing to the District of all facts bearing
upon any possible interest, direct or indirect, that Bidder believes any
representative of the District or other officer or employee of the District presently
has or will have in this Contract or in the performance thereof or in any portion of
the profits thereof;
d. Bidder must, prior to bidding, perform the work, investigation, research, and
analysis required by this document and that Bidder represented in its Bid Form
and Proposals and the Agreement that it performed prior to bidding. Contractor
under this Contract is charged with all information and knowledge that a
reasonable bidder would ascertain from having performed this required work,
investigation, research, and analysis. Bid prices must include entire cost of all
work "incidental" to completion of the Work.
7. Bid Questions
All questions about the meaning or intent of the Contract Documents are to be directed to
Jessica Murguia via email at Jessica.Murguia@lmsvschools.org.
Interpretations or clarification considered necessary by the District in response to such
questions will be issued in writing by Addenda posted on the District's website at
https://www.LMSVSchools.org/Purchasing-Services. Each Bidder must acknowledge
each Addendum in its Bid Form and Proposal by number or its Bid shall be considered
non-responsive. Each Addendum shall be part of the Contract Documents. A complete
listing of Addenda may be secured from the District website at
LMSVSchools.org/Purchasing-Services.
Questions received after 4:00 p.m. on May 8th, 2026 may not be answered. Only
questions answered by formal written Addenda will be binding. Oral and other
interpretations or clarifications will be without legal effect.
8. Bid Submission Package
Bidders must supply all information required by each Bid Document. Bids must be full and
complete. District reserves the right in its sole discretion to reject any bid as
nonresponsive as a result of any error or omission in the bid. Bidders must complete and
submit all of the following documents with the Bid Form and Proposal:
a. Bid Bond on the District's form, or other security.
b. Non-Collusion Declaration.
c. Certification Regarding Debarment, Suspension or other Ineligibility
9. Bid Security
Bidders must submit with their bids cash, a cashier's check or a certified check payable to
District, or a bid bond by an admitted surety insurer of not less than ten percent (10%) of
amount of Base Bid. If Bidder chooses to provide a Bid Bond as security, Bidder must
use the required form of corporate surety provided by District. The Surety on Bidder's Bid
Bond must be insurer admitted in the State of California and authorized to issue surety
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INSTRUCTIONS TO BIDDERS

bonds in the State of California. Bids submitted without necessary bid surety will be
deemed nonresponsive and will not be considered.
If Bidder to whom the Contract is awarded fails or neglects to enter into the Contract and
submit required insurance certificates and all other required documents, within SEVEN (7)
calendar days after the date of the Notice of Award, District may deposit Bid Bond, cash,
cashier's check, or certified check for collection, and proceeds thereof may be retained by
District as liquidated damages for failure of Bidder to enter into Contract, at the sole
discretion of District. It is agreed that calculation of damages District may suffer as a result
of Bidder's failure to enter into the Contract would be extremely difficult and impractical to
determine and that the amount of the Bidder's required bid security shall be the agreed
and conclusively presumed amount of damages.
10. Non-Collusion Declaration
Bidders are required to submit a Non-Collusion Declaration with their bid for all service
contracts. This form is included as part of the bid documents and must be signed under
the penalty of perjury and be dated.
11. Certification Regarding Debarment, Suspension, and Other Ineligibility
As required by Executive Order 12549, Debarment & Suspension, and implemented at 34
CRF Part 85, Bidder must certify that its principals are not presently debarred, suspended,
proposed from debarment, declared ineligible, or voluntarily excluded from transactions
with any federal department or agency. Submission of a signed bid in response to this
solicitation is certification that Bidder is not currently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any state or federal department or agency. Submission is also agreement that La
Mesa-Spring Valley School District will be notified of any change in this status.
Certification Regarding Debarment, Suspension or Other Ineligibility must be completed
and submitted at the time of the bid due date or the bidder may be declared as
nonresponsive.
12. Withdrawal of Bid
Any bidder may withdraw his bid either personally, by written request, or by telegraphic
request confirmed in the manner specified above at any time prior to the scheduled closing
time for receipt of bids. Any bid security for a withdrawn bid shall be returned at the time
of withdrawal.
Bids may not be withdrawn after the bid submission date, except for relief granted under
the California Public Contract Code 5103.
13. Bid Protests
Any bid protest by any Bidder regarding any other bid must be submitted in writing to the
District Superintendent's Office, before 4:00 p.m. on the Fifth (5th) business day following
bid opening.
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INSTRUCTIONS TO BIDDERS

a. Only a Bidder who has actually submitted a bid, and who could be awarded the
Contract if the bid protest is upheld, is eligible to submit a bid protest.
Subcontractors are not eligible to submit bid protests. A Bidder may not rely on
the bid protest submitted by another Bidder.
b. A bid protest must contain a complete statement of any and all bases for the protest
and all supporting documentation. Materials submitted after the bid protest
deadline will not be considered.
c. The protest must refer to the specific portions of all documents that form the basis
for the protest.
i. Without limitation to any other basis for protest, an inadvertent error in
listing the California contractor's license number on the Designated
Subcontractors List shall not be grounds for filing a bid protest or grounds
for considering the bid nonresponsive if the correct contractor's license
number is submitted to the District within 24 hours after the bid opening
and the corrected number corresponds with the submitted name and
location for that subcontractor.
ii. Without limitation to any other basis for protest, an inadvertent error listing
an unregistered subcontractor shall not be grounds for filing a bid protest
or grounds for considering the bid nonresponsive provided that any of the
following apply:
1. The subcontractor is registered prior to the bid opening.
2. The subcontractor is registered and has paid the penalty
registration fee within 24 hours after the bid opening.
3. The subcontractor is replaced by another registered subcontractor
pursuant to Public Contract Code section 4107.
iii. Protests must include the name, address and telephone number of the
person representing the protesting party.
iv. The party filing the protest must concurrently transmit a copy of the protest
and any attached documentation to all other parties with a direct financial
interest that may be adversely affected by the outcome of the protest. Such
parties shall include all other bidders or proposers who appear to have a
reasonable prospect of receiving an award depending upon the outcome
of the protest.
v. The procedure and time limits set forth in this paragraph are mandatory
and are each bidder's sole and exclusive remedy in the event of bid protest.
Failure to comply with these procedures shall constitute a waiver of any
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INSTRUCTIONS TO BIDDERS

right to further pursue the bid protest, including filing a Government Code
Claim or legal proceedings.
14. Contract Documents
The Bidder to whom Contract is awarded shall execute and submit the following
documents by 5:00 p.m. of the SEVENTH (7th) calendar day following the date of the
Notice of Award. Failure to properly and timely submit these documents entitles District
to reject the bid as nonresponsive. The required number of executed copies of the
Agreement is as specified in the Special Conditions.
a. Agreement: To be executed by successful Bidder. Submit four (4) copies, each
bearing the original signature.
b. Workers' Compensation Certification
c. Insurance Certificates and Endorsements as required.
d. Drug-Free Workplace Certification
e. Tobacco-Free Environment Certification
f. Criminal Background Investigation/Fingerprinting Certification
15. Time for Completion
District may issue a Notice to Proceed within ninety (90) days from the date of the Notice
of Award. Once Contractor has received the Notice to Proceed, Contractor shall complete
the Work within the period of time indicated in the Contract Documents.
a. In the event that the District desires to postpone issuing the Notice to Proceed
beyond this 90-day period, it is expressly understood that with reasonable notice
to the Contractor, the District may postpone issuing the Notice to Proceed.
b. It is further expressly understood by Contractor that Contractor shall not be entitled
to any claim of additional compensation as a result of the postponement of the
issuance of the Notice to Proceed beyond a 90-day period. If the Contract believes
that a postponement of issuance of the Notice to Proceed will cause a hardship to
the Contractor, the Contractor may terminate the Contract. Contractor's
termination due to a postponement beyond this 90-day period shall be by written
notice to District within ten (10) calendar days after receipt by Contractor of
District's notice postponement.
c. It is further understood by the Contractor that in the event that Contractor
terminates the Contract as a result of postponement by the District, the District
shall only be obligated to pay Contractor for the Work that Contractor had
performed at the time of notification of postponement and which the District had in
writing authorized Contractor to perform prior to issuing a Notice to Proceed.
d. Should the Contractor terminate the Contract as a result of a notice of
postponement, District shall have the authority to award the Contract to the next
lowest responsive responsible bidder.
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INSTRUCTIONS TO BIDDERS

16. Award of Contract
The District reserves the right to reject any or all bids, including without limitation the right
to reject any or all nonconforming, nonresponsive, unbalanced, or conditional bids, to re-
bid, and to reject the bid of any bidder if District believes that it would not be in the best
interest of the District to make an award to that bidder, whether because the bid is not
responsive or the bidder is unqualified or of doubtful financial ability or fails to meet any
other pertinent standard or criteria established by District. District also reserves the right
to waive any inconsequential deviations or irregularities in any bid. For purposes of this
paragraph, an "unbalanced bid" is one having nominal prices for some work items and/or
enhanced prices for other work items.
It is the policy of the District that no, qualified person shall be excluded from participating
in, be denied the benefits of, or otherwise be subjected to discrimination in any
consideration leading to the award of contract, based on race, color, gender, sexual
orientation, political affiliation, age, ancestry, religion, marital status, national origin,
medical condition or disability. The Successful Bidder and its subcontractors shall comply
with applicable federal and state laws, including, but not limited to the California Fair
Employment and Housing Act, beginning with Government Code section 12900, and
Labor Code section 1735.
Prior to the award of Contract, District reserves the right to consider the responsibility of
the Bidder. District may conduct investigations as District deems necessary to assist in
the evaluation of any bid and to establish the responsibility, including, without limitation,
qualifications and financial ability of Bidders, proposed subcontractors, suppliers, and
other persons and organizations to perform and furnish the Work in accordance with the
Contract documents to District's satisfaction within the prescribed time.
The District shall award the Contract, if it awards it at all, to the lowest responsive
responsible bidder based on the criteria indicated in the Notice to Bidders. In the event
two or more responsible bidders submit identical bids, the District shall select the Bidder
to whom to award the Contract by lot.
The period of this award shall be from July 1, 2026 through Jun 30, 2029. The District
shall have the option to renew the contract on an annual basis up to two (2) additional one
(1) year extensions, providing all bid conditions have been met to the satisfaction of the
District with an allowance for cost increase not to exceed five percent (5%) per year as
per escalation clause.
The bid amount is to remain firm through June 30, 2027.
17. De-escalation
In the event that a vendor with a current contract as a result of a bid wishes to REDUCE
the price of an item or items, the District reserves the right to have the price reduction
effective with the Written Offer to Reduce.
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INSTRUCTIONS TO BIDDERS