Acquisition and Installation of Electric Vehicle Charging Stations
| Location: | Georgia |
|---|---|
| Posted: | Oct 8, 2025 |
| Due: | Nov 25, 2025 |
| Agency: | City of Newnan |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Acquisition and Installation of Electric Vehicle Charging Stations
|
| Category: | Request for Proposals |
| Status: | Open |
|
Attachment Preview
CITY OF NEWNAN, GEORGIA
Request for Proposals (RFP)
for
Acquisition and Installation of Electric Vehicle
Charging Stations
Energy Efficiency and Conservation Block Grant
(EECBG) Rebate Program
Issue Date:
Issued By:
Inquiries:
Last Day to Register:
Proposals Due:
Bid Opening:
Wednesday, October 8, 2025
The City of Newnan, Georgia
25 LaGrange Street
Newnan, GA 30263
Hasco Craver, Assistant City Manager
City of Newnan
hcraver@newnanga.gov
Wednesday, October 15, 2025
Tuesday, November 11, 2025, by 2:00pm, EST
Tuesday, November 11, 2025, at 2:00pm, EST
A. PURPOSE
The City of Newnan, Georgia is soliciting sealed proposals from qualified vendors for the
purchase, delivery, and installation of three (3) electric vehicle (EV) charging stations under the
U.S. Department of Energy’s Energy Efficiency and Conservation Block Grant (EECBG) Rebate
Program.
This procurement is subject to all applicable federal requirements, including but not limited to
2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards), and federal procurement procedures.
Bid packages, specifications and bid instruction, are available on the city’s website:
www.newnanga.gov
B. GENERAL INFORMATION AND SCHEDULE
It is the responsibility of the bidder to carefully read and follow the instructions as specified in this
RFP. This RFP has been issued on Wednesday October 8th, 2025. All Firms interested in
submitting a proposal MUST REGISTER the Firm’s name and appropriate contact information
on or before Wednesday, October 22nd, 2025. Registration must be submitted to Hasco Craver,
Assistant City Manager for the City of Newnan, at hcraver@newnanga.gov.
Basis of award will be LUMP SUM after close evaluations by the City of Newnan from criteria
listed on pages 4-6. Interviews are not planned at this time
BID SCHEDULE OF EVENTS
Title of RFP: Acquisition and
Installation of Electric Vehicle
Dates
Charging Stations
Date of Issue:
Wednesday, October 8, 2025
Pre-bid meeting:
Wednesday, October 15, 2025, 10am, Newnan City Hall,
Council Chamber
Last day to register:
Wednesday, October 22, 2025
Last day to submit questions: Wednesday, October 29, 2025, 5:00pm EST
Date of final answers:
Wednesday, November 5, 2025, 5:00pm EST
Proposal due date:
Tuesday, November 11, 2025, 2:00pm EST
Copies of proposal required:
1 original, 1 copy, 1 digital copy
Proposal submission location:
Proposal opening location:
Newnan City Hall, City Manager’s Office
Newnan City Hall, 2nd Floor Conference Room
Bid opening date
Tuesday, November 11, 2025, 2:00pm EST
Funding source:
City of Newnan
Estimated Budget:
$76,470 (Total of Grant Award)
Firm selection schedule:
Target date, November 25, 2025
Desired completion schedule: November 2026
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Written responses to all written inquiries received by 5:00 PM ET, October 29th, 2025, will
be e-mailed to all firms on record with City of Newnan as having been issued the RFP on or before
November 5th, 2025. No City staff or other officials associated with the Project should be
contacted regarding this RFP other than the City staff named below. Doing so may result in
disqualification.
All inquiries regarding this RFP Must be in writing via email and addressed to:
Hasco Craver, Assistant City Manager
Email: hcraver@newnanga.gov
An original, one (1) copy and one (1) digital copy of this RFP are to be submitted to:
Hasco Craver
Assistant City Manager
25 Lagrange Street
Newnan, Georgia 30263
Proposals must be submitted no later than 2:00 PM EST, November 11, 2025. Proposals must
be received in a sealed envelope or container marked “Competitive Sealed Proposals for
Acquisition of Electric Vehicle Charging Stations”. Place the Project name and opening date
on the submitting envelope or container.
No proposal will be received or accepted after the above specified date and time of the
proposal opening. Proposals submitted after the designated date and time will be deemed
invalid and returned unopened to the proponent.
C. BACKGROUND
The Energy Efficiency and Conservation Block Grant (EECBG) Program was originally
authorized under the Energy Independence and Security Act of 2007 (EISA), Public Law 110-
140, Title V, Subtitle E. The program was established by Congress to assist states, local
governments, territories, and tribes in implementing strategies to reduce energy use, lower fossil
fuel emissions, and improve energy efficiency in ways that create jobs and support economic
growth.
The U.S. Department of Energy (DOE) administers the program, which provides formula grants
and rebates to eligible entities. The program was first funded under the American Recovery and
Reinvestment Act of 2009 (ARRA) and has been reauthorized under the Bipartisan Infrastructure
Law (Infrastructure Investment and Jobs Act, 2021) to expand its reach and impact.
The EECBG Program enables communities to invest in projects that:
• Increase energy efficiency and reduce greenhouse gas emissions.
• Support deployment of renewable and clean energy technologies.
• Advance local energy planning and conservation strategies.
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• Strengthening community resilience while fostering workforce and economic
development.
As part of this effort, DOE provides rebates for the purchase and installation of electric vehicle
charging infrastructure to encourage the adoption of cleaner transportation solutions and reduce
emissions from the transportation sector.
D. SCOPE OF SERVICES
The selected contractor shall furnish all equipment, labor, materials, permits, and services
necessary to purchase, deliver, and install Level 2 and/or DC fast charging stations at designated
sites.
1. Equipment Specifications
• Charging stations must be new, UL-certified, and compliant with SAE J1772 (Level
2), CCS, and/or CHAdeMO standards (for DC fast charging).
• Must support Open Charge Point Protocol (OCPP 1.6 or higher) to ensure network
interoperability.
• Networking must allow for usage monitoring, reporting, and remote troubleshooting.
• Equipment must meet ADA accessibility requirements.
• Minimum 3-year manufacturer warranty required.
2. Installation Requirements
• The contractor is responsible for all site preparation, trenching, conduit installation,
electrical upgrades, concrete pads, signage, and striping as required.
• All work must comply with the National Electrical Code (NEC), local building codes,
and permitting requirements.
• The contractor must coordinate with the local utility provider for power connection
and upgrades if required.
• Contractor must ensure ADA-compliant site layout.
• Contractor shall provide as-built drawings and user training to Owner staff.
3. Quantity & Location
• The contractor will furnish and install three (3) charging stations.
• Locations
o 92 Farmer Street, Newnan, Georgia 30263 (CJ Smith Park).
o 1 Joseph Hannah Boulevard, Newnan, Georgia 30263 (House of Pickleball).
o 473 Greison Trail, Newnan, Georgia 30263 (Newnan Fire Training Facility).
4. Delivery & Completion
• Delivery and installation must be completed within one year of contract execution.
• The contractor must provide a detailed project schedule.
Page 4 of 25
E. FEDERAL REQUIREMENTS
1. Davis-Bacon Act:
• Contractors and subcontractors must pay laborers and mechanics prevailing wages for
federally funded construction and installation.
2. Federal Procurement Standards (2 CFR Part 200):
• Applicable to all solicitations and contracts.
3. Other Requirements:
• Unique Entity Identifier (SAM.gov)
• Suspension/Debarment certification.
• Byrd Anti-Lobbying Amendment compliance.
• Equal Employment Opportunity (EEO)
F. PROPOSAL SUBMISSION REQUIREMENTS
1. Company Profile – Legal name, address, point of contact, federal UEI, and proof of
licensing/bonding.
2. Technical Proposal – Detailed description of proposed equipment, compliance with
specifications, and installation approach.
3. Project Management Plan – Schedule, staffing, subcontractors (if any), and quality
control plan.
4. Pricing – Itemized cost breakdown (equipment, installation, permits, utility coordination,
warranty, maintenance).
5. Safety Plan – OSHA compliance and site safety approach.
6. References – At least three (3) projects of similar scope.
G. EVALUATION OF PROPOSALS
If minimum requirements are met, there will be an evaluation process including, but not limited
to, the factors listed below, not necessarily in the order of their importance:
• Technical compliance with specifications – 30%
• Installation approach and project schedule – 20%
• Price competitiveness – 30%
• Warranty and long-term support services – 10%
• Past performance and references – 10%
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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