7A21--3mensio Contract

Active

Contract Opportunity

Veterans Health Affairs, Network Contracting Office 5, is issuing this Notice of Intent to Sole Source in order to identify any potential sources that have the resources and capabilities to maintain the 3mensio software subscription at the Washington DC VAMC. The Contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to perform service and maintenance.

Location: Washington DC VA Medical Center, 50 Irving Street NW, Washington, DC 20422
Cardiology
INTERESTED & CAPABLE RESPONSES
NCO 5 is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources, rights, and capabilities necessary to provide these services.

Please respond with your:
Business name
Business type
Socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.)
Person of contact (including telephone number & email address)
GSA Contract number if applicable
DUNS number and SAM UEI number
Capability statement
Authorized Distributor Letter

Responses must be submitted by 10:00 am (EST) Friday, October 16, 2025. Responses to the information requested above may be submitted via email to jennifer.elkins2@va.gov No telephone calls will be accepted.

DISCLAIMERS
This Notice of Intent to Sole Source does not constitute a solicitation. All information received in response to this notice that is marked proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e). Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI.

This Special Notice of Intent to Sole Source is for planning purposes ONLY. The results of this notice will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.

Statement of Work
3mensio Software Subscription Contract

GENERAL

Scope of Services:
The purpose of this requirement is to maintain the 3mensio software subscription at the Washington DC VAMC. The Contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to perform service and maintenance.

Location: Washington DC VA Medical Center, 50 Irving Street NW, Washington, DC 20422
Cardiology

WORK HOURS

Hours of Operation: Normal business hours are Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. Should the Contractor require work afterhours, the Contractor shall arrange in advance with the Contracting Officer s Representative (COR).
Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays.
National Holidays: The holidays observed by the Federal Government are: New Year s Day, Martin Luther King Day, President s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Contractor may work on holidays with prior communication and coordination.

PERIOD OF PERFORMANCE

Base Year 3mensio Software Agreement
12/1/2025 - 11/30/2026
Option Year 1 - 3mensio Software Agreement
12/1/2026 - 11/30/2027
Option Year 2 - 3mensio Software Agreement
12/1/2027 - 11/30/2028
Option Year 3 - 3mensio Software Agreement
12/1/2028 - 11/30/2029
Option Year 4 - 3mensio Software Agreement
12/1/2029 - 11/30/2030

SOFTWARE
Manufacturer
Model #/Name
Pie Medical Imaging
3mensio Base Module Subscription
3mensio Base Module Floating License

3mensio Mitral Valve Subscription
3mensio Mitral Valve Floating License
3mensio Aortic Root Subscription
3mensio Aortic Root Floating License

Salient Characteristics of Software:

Mitral Valve Module Key product features
PACS connectivity
Easily trace mitral annulus and evaluate the complexity
Dedicated anchoring workflow (for repair methods)
Transapical and Transseptal approach route modules
.STL import
Automated workflow with user interaction for fine adjustments
Workflows available for Aortic, Mitral, 3D Ultrasound, Tricuspid, LAA, and Pulmonary
Virtual ICE/TEE workflow
Singular workflow for all heart valve structures
Perpendicular views along the center line (diameter measurements)
Stretched views (length measurements)
Anatomical visualization minus calcifications (MinIP)
Hockey Puck view for calcification assessment
Double oblique views (sinus width measurements)
Measurements that are reported and labeled in a single click
Pre-op assessment of access vessel diameters, calcification, and tortuosity
CT Derived Angio View to determine the optimal C-arm position
Workflow assistant for easy-to-follow step by step analysis

Key Results General
Dynamic visualization of mitral valve, left ventricle and left atrium
Dimensions of Mitral Valve
Optimal C-arm angle
Anatomical relations between interatrial septum, LAA ostium, mitral annulus and/or vena cava
Volume of the left atrium or ventric
TMVR
Aortic-Mitral Angle
Assessment of the neo-LVOT
Device placement using Virtual Device
TMVr
Distance annulus and coronary vessels
Assessment of anchor positions

Aortic Valve Module Key product features
PACS connectivity
Assisted Annulus definition
Dedicated approach route assessment
Interactive iPad report
.STL import

Key Results Aortic Valve
Dimensions of the Aortic Annulus
Coronary ostia height
Optimal projection angle
Calcium assessment and quantification
A clear view of the mitral valve is provided after just two clicks
Trace the mitral annulus to obtain area, perimeter, and diameters
Visualize a virtual mitral valve, intrusion of the LVOT, and surrounding vasculature
Visualize the dynamic mitral valve, left ventricle, and left atrium with a multiphasic CT acquisition
Septal crossing targeting and visual guidance
Direct access workflow for viewing of a virtual catheter path
Determine access route challenges
Determine the optimal C-arm position with the simulated CT Derived Angio View

Femoral and Subclavian approach
Diameter assessment with catheter-based threshold
Dedicated views for calcium assessment
Tortuosity assessment

Direct Aortic and Transapical approach
Determine intercostal space using virtual catheter
Approach angle with native valve

SPECIFICATIONS
Corrective Maintenance
The contract shall include all on-site corrective (unplanned) maintenance/repair of the equipment in accordance with the manufacturer s manual.
Recalls & Alerts-- Contractor shall perform all remediation actions needed for product alerts and recalls issued for the equipment.
The contractor will perform unlimited corrective services on equipment/systems under full coverage agreement from OEM.
Training
Includes one remote training session of up to 8 hours in the use of software, with access to PMI-Academy (E-Learning 24h/7D), and access to customer care line and email support.
Parts/Materials/Tools/Labor
All parts and materials to complete the maintenance shall be included as a part of this contract.
Contractor shall provide their own tools to complete the maintenance.
All labor (including travel) to complete the maintenance is included in the contract.
Contractor must use OEM certified parts and service. Use of refurbished parts have to be approved in writing by Biomedical Engineering prior to use.
Engineer/technicians must be OEM trained on all equipment included in agreement. Proof of competency to be provided upon request.
Updates/Patching
Contractor shall complete available updates to the software at the discretion of Biomedical Engineering.
Contractor shall complete all patching according to manufacturer s specifications.
Response Time
Contractor shall respond to trouble phone calls within thirty minutes.
The minimum standard response time for dispatch will be no later than two business days after notification of equipment malfunction.
Service agreement service call priority with OEM under active coverage.
Check in/Out
Contractor personnel arriving on-site to perform work shall report to the Biomedical Engineering Department.
Contractor personnel shall sign in using the department s vendor sign in sheet, filling out all required information.
Contractor personnel s tool bags are subject to inspection by the Biomedical Engineering department upon arrival and upon departure.
Contractor personnel shall sign out upon completion of visit.
Prior to departure, Contractor personnel are required to, at a minimum, verbally report any issues with the equipment to the Biomedical Engineering department, especially noting if the system is still down or not fully repaired.
The VA campus is non-smoking. Contractor personnel are required to comply with this policy.
Parking. It is the responsibility of the Contractor to park in the appropriate desig nated park ing areas.
Loaner Equipment
In the event the DC VA Medical Center s equipment goes down and needs to be repaired, the Contractor will ship a Certus 140 Microwave Ablation System to our location to replace our equipment while the repairs are being addressed.
Contractor is responsible for shipment and packaging of system both to and from the Medical Center.
Reporting
Within 5 business days of award, must provide validation of equipment active coverage with OEM to certify service agreement in place.
Contractor shall provide a copy of the service report, complete with test data, to the VHAWASbiomedservice@VA.GOV within three business days after completion of any services.
Service reports shall include identifying information about the equipment, all services provided during the service visit, any issues found during the visit, the technician/engineer names of the personnel performing work, and the date service was provided.
Remote Support
The Contractor shall provide a telephone line available 24/7/365 for technical support. Contractor shall also provide a phone number for VA staff to call to dispatch Contractor field service engineers/technicians.
If remote support via site-to-site virtual private network (VPN) is required, Contractor shall work with the COR and the facility Information Security Officer (ISO) to meet the requirements prior to connection. A National Site to Site MOU/ISA is the preferred way to complete this connection.
Patient Health Information
The Contractor shall safeguard patient health information.
The Contractor shall report to the Biomedical Engineering Department any issues with disclosed or unsecure patient health information.
Contractor shall note remove any hard drives, storage devices, or anything containing patient health information from the site.
Contractor Requirements
All Contractor personnel performing services on the equipment shall have factory training and experience in the maintenance and repair of the equipment.
Contractor shall provide copies of training certificates for the Contractor personnel performing work on-site upon the request of the Government.
Waste Removal: The contractor is responsible to remove and properly dispose of all waste related to the services provide on-site.
Safety and Security
Contractor shall follow all Occupational Safety and Health Administration (OSHA) laws and regulations. The Contractor is responsible for reporting any hazards they come across to their point of contact.
Contractor shall follow all local procedures concerning infection control. Should the Contractor be unsure of the requirements, the COR can provide the specific information and procedures.
Contractor personnel shall wear visible identification at all times while on VA property. Contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.
Property Damage
The contractor shall take all necessary precautions to prevent damage to any Government property.
The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken.
Any damaged material (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the Government, upon approval of the Contracting Officer.
Chemical Use
Prior to performance of any work, the Contractor will be required to furnish the Contracting Officer with the trade names (if any) and chemical names of all chemicals to be used, along with a label showing contents, the use strength of the chemical as applied, and the antidote thereto.
Contractor shall furnish the same information each time a change is made to the chemicals or products used in the performance of this contract.
This information is required for emergency treatment in the event of ingestion or and/or contact with the material by humans.
QUALITY ASSURANCE
End-users, Biomedical Engineering, and/or the contract COR shall perform system verification tests to ensure the system is fully functional following service/repairs.
Issues with the quality of the Contractor s work will be communicated through the Contracting Officer to the Contractor point of contact for resolution.
Documentation with be completed in the Government systems.
Invoicing/Payment
Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.
Payment: Payment will be made in arrears, and upon receipt of a properly prepared invoice which references the period for which payment is due, the equipment covered, the contract number and/or assigned purchase order number. The invoice must include the correct payment address.
GUARANTEE: The contractor will guarantee workmanship and all parts furnished by the contractor for a period of not less than 90 days.
PRIOR INSPECTION OF EQUIPMENT: Potential contractors may, at their own expense, inspect equipment covered by this solicitation (ref 52.237-1 SITE VISIT). Arrangements must be made in advance with Biomedical Engineering.
Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

Attachments/Links