Labels on Synthetic Substrates.

Program 6440-S Page 1 of 17
Written by: MP
Reviewed by: TS
U.S. GOVERNMENT PUBLISHING OFFICE
GOVERNMENT PUBLISHING & PRINTING PROCUREMENT
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
Labels on Synthetic Substrates
as requisitioned from the U.S. Government Publishing Office (GPO) by the
Department of Energy
Savannah River Nuclear Solutions
Aiken, SC
Single Award
TERM OF CONTRACT
The term of this contract is for the period beginning Date of Award through August 31, 2027, plus four
optional 12-month extension period(s) that may be added in accordance with the "Option to Extend the Term of
Contract" clause in Section 1 of this contract.
BID OPENING
Bids shall be opened virtually at 11:00 a.m., Prevailing Eastern Standard Time (EST), on September 16, 2026 at
the U.S. Government Publishing Office.
All parties interested in attending the bid opening shall email bids@gpo.gov one (1) hour prior to the bid opening
date and time to request a Microsoft Teams live stream link. This must be a separate email from the bid
submission. The link will be emailed prior to the bid opening.
BID SUBMISSION
Bidders must email bids (Section 4. - Schedule of Prices pages) to bids@gpo.gov for this solicitation. No other
method of bid submission will be accepted at this time. The Program Number, company name, and bid opening
date must be specified in the subject line of the emailed bid submission. Bids received after the bid opening date
and time specified above will not be considered for award.
NOTICE TO BIDDERS
These specifications have been revised; therefore, all bidders are cautioned to familiarize themselves with all
provisions of these specifications before bidding.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for
any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the
following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are
advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to BID OPENING. GPO will use
the prevailing eastern time and the exact time that the email is received by GPO's email server as the
official time stamp for bid receipt at the specified location.
Abstract available on GPO Web Site at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing
For information of a technical nature, contact Malaysia Peele at mpeele@gpo.gov or (202) 512-2458.

Labels on Synthetic Substrates Page 2 of 17
Program 6435-S (08/27)
SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS
Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and
supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev.
01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO
Publication 310.1, effective May 1979 (Rev. 09-19)).
* GPO Contract Terms (GPO Publication 310.2) - https://www.gpo.gov/docs/default-source/forms-
and-standards-files-for-vendors/contract-terms-01-18.pdf.
* GPO QATAP (GPO Publication 310.1) - https://www.gpo.gov/docs/default-source/forms-and-
standards-files-for-vendors/qatap-rev-09-19.pdf.
* More GPO Publications can be found at: https://www.gpo.gov/how-to-work-with-us/vendors/forms-
and-standards.
GPO IMPRINT REQUIREMENTS: The GPO imprint requirement, GPO Contract Terms, Supplemental
Specifications, No. 9, is waived.
QUALITY ASSURANCE LEVELS AND STANDARDS
The following levels and standards shall apply to these specifications:
Product Quality Levels:
(a) Printing (page related) Attributes - Level III
(b) Finishing (item related) Attributes - Level III.
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard
P-7. Type Quality and Uniformity Average Type Dimension
P-9. Solid and Screen Tint Color Match Pantone Matching System
Must conform to Federal Specs. UU-T-81 in all respects except for "5. Prep for Delivery", size and where
superseded by Federal Spec A-A-900B and ANSI/ASQC Z 1.4.
Scotch Tape Test: Printing must withstand a "Scotch Tape Test". Press a strip of "Scotch" tape firmly on the
printed area and remove. There should be no transfer of the printed area to the tape.
Average Type Dimension style/theme font point sizes to be consistent throughout the finished product.
Prior to award, contractor may be required to provide information related to specific equipment that will be used
for production.
EXTENSION OF TERM OF CONTRACT
At the request of the Government, the term of any contract resulting from this solicitation may be extended for
such period of time as may be mutually agreeable to the GPO and the contractor.

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Program 6440-S (8/27)
OPTION TO EXTEND THE TERM OF CONTRACT
The Government has the option to extend the term of this contract for a period of 12 months by written notice to
the contractor not later than 30 days before the contract expires. If the Government exercises this option, the
extended contract shall be considered to include this clause, except, the total duration of the contract may not
exceed five years (August 31, 2031) as a result of, and including, any extension(s) added under this clause.
Further extension may be negotiated under the "Extension of Term of Contract" clause. See also "Economic
Price Adjustment" for authorized pricing adjustment(s).
ECONOMIC PRICE ADJUSTMENT
The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any
pricing adjustment be made that would exceed the maximum permissible under any law in effect at the time of the
adjustment. There will be no adjustment for orders placed during the first period specified below. Pricing will
thereafter be eligible for adjustment during the second and any succeeding performance period(s). For each
performance period after the first, a percentage figure will be calculated as described below and that figure will be
the economic price adjustment for that entire next period. Pricing adjustments under this clause are not applicable
to reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by separate
clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The first
period will extend Date of Award to August 31, 2027, and the second and any succeeding period(s) will extend
for 12 months from the end of the last preceding period, except that the length of the final period may vary. The
first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment
for that period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer
Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed
Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in this
paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the
12-month interval ending three (3) months prior to the beginning of the period being considered for adjustment.
This average is then compared to the average of the monthly Indexes for the 12-month interval ending May
31, 2026, called the base index. The percentage change (plus or minus) of the variable index from the base index
will be the economic price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or
decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the
percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation
costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.
PREAWARD SURVEY
In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the
right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to require other evidence
of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract.
As part of the financial determination, the contractor in line for award may be required to provide one or more of
the following financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)

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Program 6440-S (8/27)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential and used only for the determination of
responsibility by the Government. Failure to provide the requested information in the time specified by the
Government may result in the Contracting Officer not having adequate information to reach an affirmative
determination of responsibility.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS
A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed.
The purchase order will be supplemented by an individual print order for each job placed with the contractor. The
print order, when issued, will indicate the quantity to be produced and any other information pertinent to the
particular order.
ORDERING
Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government.
Orders may be issued under the contract from Date of Award through August 31, 2027, plus for such additional
period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions of
the contract. The contract shall control in the event of conflict with any print order. A print order shall be
"issued" upon notification by the Government for purposes of the contract when it is electronically transmitted or
otherwise physically furnished to the contractor in conformance with the schedule.
REQUIREMENTS
This is a requirement contract for the items and for the period specified herein. Shipment/delivery of items or
performance of work shall be made only as authorized by orders issued in accordance with the clause entitled
"Ordering". The quantities of items specified herein are estimates only and are not purchased hereby. Except as
may be otherwise provided in this contract, if the Government's requirements for the items set forth herein do not
result in orders in the amounts or quantities described as "estimated", it shall not constitute the basis for an
equitable price adjustment under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set
forth which are required to be purchased by the Government activity identified on page 1.
The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on
total orders under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time shall be completed
by the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and
the Government respecting those orders shall be governed by the terms of this contract to the same extent as if
completed during the effective period of this contract.
If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to
the earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not
accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement
from another source.
The Government may issue orders which provide for shipment/delivery to or performance at multiple
destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set
forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.

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Program 6440-S (8/27)
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for
any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the
following:
5. Illegibility of bid.
6. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
7. The bidder's email provider may have different size limitations for sending email; however, bidders are
advised not to exceed GPO's stated limit.
8. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.
Government personnel will not validate receipt of the emailed bid prior to BID OPENING. GPO will use
the prevailing eastern time and the exact time that the email is received by GPO's email server as the
official time stamp for bid receipt at the specified location.
PAYMENT
Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode
coversheet program application is the most efficient method of invoicing.
Instruction for using this method can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.
Contractor's billing invoice must be itemized in accordance with the items in the "Section 4 - Schedule of Prices."
For more information about the billing process, refer to the General Information of the Office of Finance web page located
at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Labels on Synthetic Substrates Page 6 of 17
Program 6440-S (8/27)
SECTION 2. - SPECIFICATIONS
SCOPE
These specifications cover the production of labels requiring such operations as electronic prepress, printing,
construction, packing, and distribution.
TITLE
Labels on Synthetic Substrates.
FREQUENCY OF ORDERS
Based on prior year's usage, anticipation of about 22 orders per year.
QUANTITY
Based on past performance, approximately 50 to 50,000 labels per order.
NUMBER OF SIDES
One side only.
TRIM SIZE
Various trim sizes will be ordered and paid for in their respective "Format" classification as follows:
(1) Format "A" will include any tag up to and including 10 square inches.
(2) Format "B" will include any tag over 10 square inches up to and including 30 square inches.
(3) Format "C" will include any tag over 30 square inches up to and including 60 square inches.
GOVERNMENT TO FURNISH
Electronic media will be furnished as follows:
Platform: Windows 11
Storage Media: Files to be sent via Email.
Software: Adobe Acrobat Pro (most current version).
All platform system and software upgrades (for specified applications) which may occur during the term of the
contract must be supported by the contractor.
Fonts will not be furnished, embedded, or embedded subsets of the PDF files.
The contractor is cautioned that furnished fonts are property of the Government and/or its originator. All
furnished fonts are to be eliminated from the contractor's archive immediately after completion of the contract.
Pantone Matching System will be used for color identification. The contractor must use the furnished electronic
media to produce the unique artwork for each print order.
Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO
imprint, form number, and revision date, carried on copy or in electronic files, must not print on finished product.

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Program 6440-S (8/27)
CONTRACTOR TO FURNISH
All materials and operations, other than those listed under "Government to Furnish," necessary to produce the
product(s) in accordance with these specifications.
ELECTRONIC PREPRESS
Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and
publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data
corruption that might interfere with proper file image processing must be reported to the ordering agency as
specified on the print order.
The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and
define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to
meet the assigned quality level.
The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define
file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the
assigned quality level.
When required by the Government, the contractor shall make minor revisions to the electronic files. It is
anticipated that the Government will make all major revisions.
Prior to making revisions, the contractor shall copy the furnished files and make all changes to the copy.
Upon completion of each order, if changes are made to the electronic files, the contractor must furnish final
production native application files (digital deliverables) and email the contact person on the print order. The
digital deliverables must be an exact representation of the final printed product and shall be returned on the same
type of storage media as was originally furnished, unless otherwise specified.
PROOFS
The Print Order will state whether soft proof or no proof is required.
Soft Proof: Contractor to e-mail soft proof to the address indicated on print order and carbon copy
termcontracts@gpo.gov with the subject line indicating "Soft Proof" along with Program Number 6440-S and the
print order number. The "Press Quality" PDF "soft" proof is for content only, and must use the same Raster
Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text
flow, image position, and color breaks. Proof will not be used for color match. Contractor must call the name
and phone number listed on the print order to confirm receipt after e-mailing soft proof if a reply email is not
received after sending.
The contractor must not print prior to receipt of an "OK to Print."
If No Proof Required on Order. The contractor will be responsible for performing all necessary proofreading to
ensure that the final product is in conformity with the copy submitted.
If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised
proofs are to be provided at no expense to the Government. No extra time can be allowed for this reproofing;
such operations must be accomplished within the original production schedule allotted in the specifications. The
contractor must not print prior to receipt of an "OK to Print."
AUTHOR'S ALTERATIONS
Author's alterations (refer to page 17 (item 16) of GPO Contract Terms) and revised proofs may be required.
Author's alterations and revised proof will only be paid for when errors are caused by the Government, and the
Government deems it necessary to require revised proof(s) or make author's alterations.

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Program 6440-S (8/27)
STOCK/PAPER
The specifications of all stock/paper furnished must be in accordance with those listed herein or listed for the
corresponding JCP Code numbers in the "Government Paper Specification Standards No. 13" dated September
2019.
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf
CHLORIDE CONTENT: It is critical that all materials used in the creation of labels on synthetic substrates
for the Savannah River Site have a cumulative total of less than 250ppm chloride content. These items are
used for identification purposes on stainless steel, which is rapidly degraded by chlorides; therefore,
precautions must be taken. It is well understood that vinyl, when requested, does contain significantly more
chloride than 250ppm. Use of these materials is managed on site.
The stock to be used will be indicated on each print order.
All materials must be UV resistant and extreme weather resistant, unless otherwise stated on the print order. Satin
or gloss finish will be indicated on the print order
White, Colored, and Clear Printable Vinyl (PVC), 2-4 mil, with aggressive
permanent adhesive White liner, White for most orders.
Note: Majority of orders issued will require White Printable Vinyl.
100% Virgin Polyester PET, no regrind, oriented or unoriented (intrinsic viscosity 0.8 or higher), top coated print
grade, ultra violet inhibitor (UVI); 2 or 4 mil, Opaque White will be required for occasional orders.
3.2 mil Vinyl Matte Label Stock with aggressive permanent adhesive.
PRINTING
All labels print one side (Face) only in one (1) to (4) ink colors. Solid backgrounds bleed off all trimming on
some labels. Occasionally text or graphics bleed.
Match Pantone numbers as indicated on the print order. When a label color is indicated without referencing a
Pantone number, then colored vinyl will be used.
Note: GPO imprint requirement is waived and must not print on final product.
Surface: Satin, semi-gloss, or gloss finish will be indicated on the print order. Surfaces must accept ballpoint pen,
felt tip pen, and permanent pen (such as Sharpie) writing.
Numbering: Occasionally, an order will require numbering. When required, the sequence, position and ink color
will be indicated on the print order. Numbering ink colors will be black or red, must be dense and UV resistant,
and will be indicated on the print order. Numbering skips are acceptable if the contractor provides a list of the
missing numbers.
MARGINS
All margins will be indicated on the furnished electronic file.
INKS
Ink must not react with the substrate to reduce the durability of the final product. A UV curing process must not
damage or limit the life of the substrate or laminate overlay.

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Program 6440-S (8/27)
CONSTRUCTION
Adhesives: Coat the back of each label with permanent pressure-sensitive adhesive and mount on a suitable same-
size liner sheet, slit for easy removal. Slit must not penetrate label. Adhesives must stick to plastic, glass, metal,
and wood, including textured surfaces as indicated on each print order. PC3 is recommended because it contains a
UV inhibitor and extremely low chloride.
Laminate Overlay: Polyester PET, 2-4 mil thick, clear, satin. Laminate overlays, when required, will cover at
least 75% of the surface of the label. The location of the peel-down overlay will be indicated on the file when it
is required. The make ready and run rates in this section will include the cost of the die cutting involved in the
process.
Die-cut/Trim: Die-cut each label as specified in the print order. No irregular shape trim size product is expected
for this contract. If an irregular shape is needed, contractor is to immediately contact the GPO Contracting Officer
for further instruction. When PVC (vinyl) substrate is specified, labels shall be mechanically die-cut or trimmed.
PACKING
When ordered, Shrink-film wrap in units of 25, 50 or 100 each. Package quantities required will be indicated on
each print order.
All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and
durability and in such a manner which will guarantee that the product will not be damaged and the package will not
open nor split when processed through the U.S. mail system or a small package carrier delivery system.
LABELING AND MARKING
Contractor to download the "Labeling and Marking Specifications" form (GPO Form 905, R. 7-15) from
www.gpo.gov, fill in appropriate blanks, and attach to shipping containers.

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Program 6440-S (8/27)
DEPARTMENTAL RANDOM COPIES (BLUE LABEL)
All orders at 500 or more tags, expect for orders requiring numbering, must be divided into equal sublots in
accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from
the same general area in each sublot. The contractor will be required to execute a statement furnished by GPO
certifying that copies were selected as directed. The random copies constitute a part of the total quantity ordered,
and no additional charge will be allowed.
Quantity Number of
Ordered Sublots
500 - 3,200 50
3,201 - 10,000 80
10,001 - 35,000 125
35,001 - 50,000 200
These randomly selected copies must be packed separately and identified by a special label (GPO Form 2678),
downloaded by the contractor from www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards, printed on
blue paper, and affixed to each affected container. The container and its contents shall be recorded separately on
all shipping documents and sent to: U.S. Army Publications Center, St. Louis, MO 63114.
A copy of the Print Order and a signed Government-furnished certificate of selection must be included. A copy of
the Government-furnished certificate must accompany the voucher sent to U.S. Government Publishing Office,
Financial Management Service, for payment. Failure to furnish the certificate may result in delay in processing
the voucher.
QUALITY ASSURANCE RANDOM COPIES
In addition to the Departmental Random Copies (Blue Label), the contractor may be required to submit quality
assurance random copies to test for compliance against the specifications. The print order will indicate the
number required, if any. When ordered, the contractor must divide the entire order into equal sub-lots and select a
copy from a different general area of each sublot. The contractor will be required to execute a statement furnished
by GPO certifying that copies were selected as directed. Copies will be paid for at the running rate offered in the
contractor's bid and their cost will not be a consideration for award.
Business Reply Mail labels will be furnished for mailing the quality assurance random copies. The copies are to
be mailed at the same time as the first scheduled shipment. A copy of the print order must be included.
A U.S. Postal Service approved Certificate of Mailing, identified by GPO program, jacket, and print order
numbers must be furnished with billing as evidence of mailing.
DISTRIBUTION
Deliver f.o.b. destination to Savannah River Nuclear Solutions, Savannah River Site, Building 731-1N, Aiken, SC
29808. Deliveries must be made between 7:30 a.m. and 3:00 p.m., Monday through Thursday only.
The contractor shall be required to provide the shipping tracking number to the ordering agency at the time of
shipment. This may be done by email to the ordering agency contact specified on the print order.
For each order placed, contractor must notify the ordering agency on the same day that the product delivers via e-
mail sent to the ordering agency contact specified on the print order AND termcontracts@gpo.gov. The subject line
of this message shall be "Distribution Notice for Program 6440-S, Print Order XXXXX, Jacket Number XXXXX".
The notice must provide all applicable tracking numbers, delivery method, and title. Contractor must be able to
provide copies of all delivery receipts upon agency request.