Whaleyville Police Training Facility Renovation

CONTRACT DOCUMENTS
FOR
City of Suffolk
Whaleyville Police Training Facility Renovation
IFB #27002-AG
CITY OF SUFFOLK
PURCHASING DIVISION
442 W. WASHINGTON STREET
SUFFOLK, VA 23434-5237
PREPARED BY:
Woolpert
4433 Corporation Lane, Suite 125
Virginia Beach, Virginia 23462
September 2026

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TABLE OF CONTENTS
TABLE OF CONTENTS ................................................................................................................................ 3
SECTION A ................................................................................................................................................... 5
INVITATION FOR BID ................................................................................................................................... 7
ADDITIONAL INSTRUCTIONS ................................................................................................................... 11
CONTRACT TERMS AND CONDITIONS................................................................................................... 16
BID FORM ................................................................................................................................................... 23
ANTICOLLUSION / NONDISCRIMINATION / DRUG FREE WORKPLACE CLAUSES ........................... 26
PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ........................................................ 27
EXCEPTION PAGE ..................................................................................................................................... 28
NOTICE OF ESCROW OPTION ................................................................................................................. 29
BID BOND ................................................................................................................................................... 30
SECTION B ................................................................................................................................................. 33
INSURANCE REQUIREMENTS ................................................................................................................. 35
PERFORMANCE BOND ............................................................................................................................. 37
LABOR AND MATERIAL PAYMENT BOND ............................................................................................. 39
CONSTRUCTION CONTRACT ESCROW AGREEMENT ......................................................................... 42
CONTRACT ................................................................................................................................................ 46
SECTION C ................................................................................................................................................. 51
CERTIFICATE OF SUBSTANTIAL COMPLETION .................................................................................... 53
CERTIFICATE OF FINAL COMPLETION .................................................................................................. 55
GENERAL CONDITIONS............................................................................................................................ 57
RIGHT-OF-WAY PERMIT (FORM) ............................................................................................................. 82
Technical Specifications
Drawings
APPENDIX A - Hazard Materials Report
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Section A
(Submit with Bid)
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INVITATION FOR BID
City of Suffolk
IFB #27002-AG
SSepetpetmembebre 1r1 80, 2026
Purchasing Division
442 W. Washington Street, Room 1086
Suffolk, VA 23434-5237
Phone: (757) 514-7520/ Fax: (757) 514-7524
Whaleyville Police Training Facility Renovation
Sealed bids subject to the conditions and instructions contained herein, will be received at the
office of the Purchasing Agent listed above, until the time and date shown below (local prevailing
time), for furnishing the items or services described in the bid.
SCOPE OF WORK - the City is seeking a qualified firm to provide all plant, labor,
superintendence, materials, tools, equipment, supplies, incidentals, and other ancillary items
necessary, as identified in these Contract Documents, in order to complete the Whaleyville Police
Training Facility Renovation project, to the limits shown on the drawings and in accordance with
all specification, terms, conditions, and drawings herein.
Bid Due: 3:00 PM, October 7, 2026
Non-Mandatory Pre-Bid meeting: September 22, 2026, 10:00 a.m.
Amy Gardner
Contract Officer: ________ ________________
Amy Gardner, NIGP-CPP, CPPB, Senior Buyer, agardner@suffolkva.us
The Senior Buyer, Amy Gardner, is the Contract Officer for the City of Suffolk with respect to this IFB. All
questions and/or comments should be directed to her at this email address: agardner@suffolkva.us. The
respondents to this IFB shall not contact, either directly or indirectly, any other employee or agent of the City
regarding this IFB. This prohibition shall also extend to the Suffolk City Council and other elected City officials.
All questions concerning bid must be in writing and received five (5) business days prior
to the bid opening.
**AN ORIGINAL SECTION "A" IS REQUIRED AS SUBMITTAL**
Firm Name:
Address:
City / State / Zip:
Telephone: FAX No.:
E-mail:
Print Name: Title:
Signature: Date:
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In compliance with this Invitation for Bid, and subject to all the conditions thereof, the bidder will,
if this bid is accepted within ninety (90) calendar days from the date of the opening, agree to
furnish any or all of the items and/or services upon which prices are quoted, at the price set
opposite each item, to be delivered at the time and place specified herein. The bidder signature
certifies that the bidder has read, understands, and agrees to all terms, conditions, and
requirements of this bid, and is authorized to contract on behalf of firm named on the previous
page.
SUMMARY OF WORK
Work shall include renovation/alteration of the existing Whaleyville Police Department Training
Facility. Exterior work shall include the replacement of all exterior window systems and associated
lintels, exterior brick repair (and repointing), roof replacements (with metal deck installation).
Interior work shall include the installation of new Gypsum/Metal stud walls, finishes and all
associated mechanical, plumbing and electrical modifications to support the proposed
renovated/altered spaces.
BID DOCUMENTS
Drawings and Specifications may be seen at the following locations:
* A&E Reprographics, Norfolk, www.aereprographics.com
* Construct Connect, content@constructconnect.com
* Valley Construction News (Bid Online) www.vcnonline.com
* Dodge Data & Analytics www.construction.com
Sets of drawings and specifications may be obtained, as complete sets of Bidding Documents, in
hard copy or PDF format, upon purchase of $20 for electronic PDF version, or hard copies
may be obtained at cost for each set, from Business Document Solutions, Inc, (757) 390-
2755 or Digital@bdsva.com. An additional fee for shipping or delivery may be charged for those
Contractors who wish to have their sets mailed or delivered. No partial sets will be distributed.
Bid documents may also be obtained in electronic .pdf format, free of charge, through direct
electronic transfer. Invitation for Bid documents in electronic format may be obtained by
submitting an e-mail request to Nick Dunlevy, nick.dunlevy@woolpert.com. Firms requesting
electronic format bid documents must provide a contact name, name of firm they represent with
mailing address, and an e-mail address for receipt of electronic files. Firms requesting
electronic transfer will receive an e-mail link for direct download.
Questions concerning this project must be in writing and addressed to the Contract Officer
stated herein; and must be received no later than five (5) business days preceding the date
that the bids are accepted.
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NON-MANDATORY PRE-BID MEETING & SITE VISIT: September 22, 2026 @10:00 a.m.
Location: 6213 Whaleyville Blvd., Suffolk, VA 23438
This will be the only time to visit the site with City personnel.
BID DELIVERY
All bids shall be delivered to Purchasing Office, Room 1086, Suffolk City Hall, 442 W.
Washington St., Suffolk, VA. ALL BIDS MUST BE SUBMITTED AT THIS LOCATION
PRIOR TO 3:00 P.M.
BID OPENING
Bids shall be publicly opened and read aloud on the date that the bids are accepted. Public
opening will be held on October 7, 2026, at 3:00 PM (local prevailing time), in the Suffolk City
Hall, Conference Room #2, located at 442 W. Washington Street, Suffolk, VA 23434-5237.
LIQUIDATED DAMAGES
The contract resulting from this IFB will contain the following language:
If said work is not substantially completed within 300 calendar days as stated in the Notice to
Proceed, the Contractor shall be liable and hereby agrees to pay to the Owner as liquidated
damages, and not as a penalty, the amount of five hundred dollars ($500.00) per calendar day for
each and every part of a day thereafter that said work does not meet substantial completion. Contractor
shall be liable and hereby agrees to pay to the Owner as liquidated damages, and not as a penalty,
the amount of two hundred and fifty dollars ($250.00) per calendar day for each and every part of a
day thereafter that said work does not meet final completion.
The City reserves the right, at its sole discretion, to deduct liquidated damages from any
outstanding amount due the Contractor.
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN
ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS
SOON AS POSSIBLE.
Bidders are to submit entire Section "A" as their bid. Failure to do so may result in
rejection of your bid.
Bids may be submitted through eVA.
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