27-01 Traffic Signal Detection Loop Assembly Installation

The Bay County Board of County Commissioners (County) seeks bids from qualified vendors to provide ongoing traffic signal loop installation, repair, and replacement services at various locations throughout Bay County. Work will be authorized through task orders issued on an as-needed basis. Services shall include the installation, repair, and replacement of Type "A," Type "B," and Type "F" traffic signal loops, including, but not limited to, loop assemblies, pull boxes, loop window installations, underground lead-in cable, conduit, pull boxes, and all associated incidental materials and labor necessary to complete each task. Specific work requirements and locations will be identified in the individual task orders.

All work and materials shall be in accordance with Divisions II and III of the FDOT Standard Specifications for Road and Bridge Construction, latest edition. The work is to include all necessary Maintenance of Traffic (MOT) practices and devices in accordance with prevailing standards. Due to seasonal fluctuations in traffic volumes throughout the year, certain locations may require lane closures to be conducted at night.

Bidder shall complete the form in Attachment 1 and submit with the bid documents. References should be available to be contacted during normal working hours. The County will choose, at its own discretion, references to contact in order to complete the evaluation questionnaire in Attachment 1 . In the event that the Bidder has performed work as a prime vendor for the County within the last five years, the County shall attempt to contact one County and one non- County reference. The County will attempt to contact each selected reference by phone. In the event that the contact person cannot be reached , the Bidder s hall receive a score of zero (0) for that reference evaluation. The County will not attempt to correct incorrectly supplied information.

Bidders who receive less than a satisfactory evaluation may not be considered a qualified bidder by the County.

BID DEADLINE/DELIVERY

ELECTRONIC OR SEALED PAPER BIDS for ITB NO: 27-01 Traffic Signal Detection Loop Assembly Installation will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm (CDT) Tuesday, October 20, 2026. Bids will be publicly opened immediately following the deadline. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.

Bids for this solicitation may be submitted either electronically via OPENGOV PROCUREMENT or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11 ^th Street, Suite 2500, Panama City, Florida 32401.

Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time.

Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity.

Special Accommodation: Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Pre-Bid Conference or Bid opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice).

Electronic versions of the solicitation documents are available via OpenGov Procurement https://procurement.opengov.com/portal/baycountyfl

Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, For security reasons, you must enable JavaScript to view this E-mail address. , 840 West 11 ^th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.

For those projects with separate plans, blueprints, or other materials that cannot be accessed through OpenGov, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered on OpenGov as receiving a bid package) receive the documents.

If any addenda are issued after the initial specifications are released, the County will post the addenda on OpenGov. It is the responsibility of the bidder prior to submission of any bid to check the above website or contact the Purchasing Department to verify any addenda issued. The receipt of all addenda must be acknowledged on the addenda response sheet.

QUESTIONS
Bidders shall submit all questions, in writing, to the Purchasing Department via email Purchasing@baycountyfl.gov. All questions shall be submitted no later than 5:00 pm (CDT) on Wednesday, October 7, 2026.