Venue and Services for the 2026 Human Trafficking Summit
| Location: | Ohio |
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| Posted: | Nov 4, 2025 |
| Due: | Dec 1, 2025 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000035071 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000035071 |
| Solicitation Name: | Venue and Services for the 2026 Human Trafficking Summit |
| Original Begin Date: | 11/4/2025 1:00:00 PM |
| Begin Date: | 11/4/2025 1:00:00 PM |
| End Date: | 12/1/2025 11:00:00 AM |
| Inquiry End Date: | 11/19/2025 11:00:00 AM |
| Commodity: | Hotels and lodging and meeting facilities |
| MBE Set Aside: | MBE Set Aside |
| Agency: |
AGO452000 Crime Victims Assist & Prevent JRST23
AGO-Attorney General |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request for Quote (RFQ) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000035071
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Solicitation Name
Venue and Services for the 2026 Human Trafficking Summit
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RFx Type
Request for Quote (RFQ)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
11/4/2025 1:00:00 PM (ET)
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Amendment?
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End Date
12/1/2025 11:00:00 AM (ET)
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Inquiry End Date
11/19/2025 11:00:00 AM
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Summary
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Predecessor Contract
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Process
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Ship To
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1 Record(s)
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Solicitation Documents
2 Record(s)
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Attachment Preview
Request for Quotations (RFQ)
RFQ # AGO-CVS-1125-6948
2026 Venue and Services for the
Human Trafficking Summit
1.0. Organization and Purpose
The Ohio Attorney General’s Office (“AGO”) is seeking quote submissions in response to this Request for
Quotations (“RFQ”) to secure a venue and related services for Attorney General’s Human Trafficking Summit
to be held in July 2026 in the greater Columbus, Ohio area.
Ohio Attorney General Dave Yost is an elected official who is the Chief Law Officer for the State of Ohio and
its agencies, boards and commissions, pursuant to Ohio Revised Code Chapter 1091. The office consists of
about 1,600 employees in nearly 40 distinct sections that advocate for consumers and victims of crime,
assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce
certain state laws.
Within the AGO, the Human Trafficking Initiative unit works to end labor and sex trafficking in Ohio through
building awareness, empowering Ohioans to act in their communities, strengthening victim services
throughout the state and ensuring that traffickers and sex buyers are brought to justice. Unit staff members
train community members and professionals on a range of topics within human trafficking, including trauma-
informed care, best practices for victim advocacy, and evidence-based prosecution.
Each year, the Human Trafficking Summit brings together law enforcement, first responders, legal
professionals, advocates, survivors, medical professionals, and other stakeholders in the fight against
human trafficking in Ohio. The gathering not only highlights the urgency of the issue but also inspires
collective action to drive meaningful change. The 2026 summit will feature dynamic workshops led by top
local and national subject-matter experts. The immersive presentations will examine many of the
complexities of human trafficking and offer attendees the latest innovative tools and strategies for tackling
the heinous crime in their communities.
Responders to this RFQ are referred to herein as “bidders,” “offerors,” “supplier,” or “vendors” and these
references may be used interchangeably throughout this RFQ and have the same meaning.
1.1. Outcome Goals
These are the outcomes the AGO expects upon contract completion. Success will be met when:
1 Chapter 109 - Ohio Revised Code | Ohio Laws
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www.OhioAttorneyGeneral.gov
• The venue can provide a welcoming, comfortable, and professional environment conducive to
learning and engagement for approximately 700 (at a minimum) to 800 guests.
• The venue supports and assists the Human Trafficking Initiative in delivering a well-organized event,
with accessible and clearly marked spaces for breakout sessions and general sessions.
• The venue is responsive and proactively initiates solutions to problems during the planning and
implementation process.
• The venue will work with an audio-visual (AV) services vendor contracted by the AGO. Preference will
be given to a venue capable of providing reliable in-house AV services, equipment and support for
breakout and general sessions.
• The venue can provide meals for approximately 700-800 guests. Preference will be given to a venue
capable of providing in-house catering services as requested.
• The venue is fully ADA accessible.
• The venue can provide or is in proximity to ample parking for 700-800 guests.
1.2. Award Term
The contract is expected to be signed in early 2026, with a negotiated term necessary to complete the
contracted requirements.
Subject to mutual agreement, and appropriation from the Ohio General Assembly, the contract may be
extended, for an additional one (1) year, to accommodate the 2027 Human Trafficking Summit.
2.0. Overview and Required Deliverables
The bidder shall provide a venue to meet the Outcome Goals described above, and the Core Requirements
described within this section for the 2026 Human Trafficking Summit.
At a minimum, bidders must provide a venue to include both ballroom and large breakout room meeting
spaces, audio-visual equipment and services, and catering services for 700-800 attendees on one (1)
weekday between July 27th and 31st, 2026, with a preference for July 30, 2026.
Bidders interested in submitting a quote must have a proven track record of hosting large-scale conferences
and demonstrate flexibility and responsiveness during the planning and execution phases.
Bidders should be recognized as reliable for hosting conferences and have a verifiable record of hosting
similar past events with similar audiences. Bidders should have a record of providing daytime events with
sufficient space and staffing to accommodate the AGO’s needs. Bidders should demonstrate flexibility and
the ability to provide solutions as the final conference schedule is being developed and finalized by the AGO.
2.1. Proposed Event Schedule
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www.OhioAttorneyGeneral.gov
2026 Human Trafficking Summit Schedule (Subject to Change)
7:00 – 8:00 AM
8:00 – 8:30 AM
8:30 – 9:30 AM
9:30 – 9:45 AM
9:45 – 10:45 AM
10:45 – 11:00 AM
11:00 AM – 12:00 PM
12:00 PM – 1:00 PM
1:15 – 2:15 PM
2:15 – 2:30 PM
2:30 – 3:30 PM
3:30 – 3:45 PM
3:45 – 4:15 PM
Coffee Service, Check-in, and Networking (Lobby or outside Ballroom)
Welcome and Opening Remarks (Ballroom)
Keynote Address (Ballroom)
Break
Workshop Session 1 (Breakout Rooms)
Break
Workshop Session 2 (Breakout Rooms)
Lunch (Ballroom)
Workshop Session 3 (Breakout Rooms)
Break
Workshop Session 4 (Breakout Rooms)
Break
Closing Session (Ballroom)
2.2. Core Requirements
Meeting and Event Spaces
• Ballroom or Main Hall for General Sessions: Capacity for a minimum of 700 up to 800 attendees,
with banquet-style seating (8 or 10 per round table), equipped with internet access and electrical
service. The space will require a stage, with a speaker podium and both Ohio and United States
flags.
• Breakout Rooms: Capacity for seven (7) concurrent sessions of up to 150 participants each.
Preferred setup is theater style.
Support Areas
• Registration and Information Area: Easily accessible area near the Ballroom or Main Hall, with room
for 3 to 4 tables. The space must include tables, table linens, at least two (2) chairs for each table,
electricity, and internet access.
• Storage/Office Area: Secure, accessible storage area for conference materials, AV storage, and a
temporary “office” space for Human Trafficking Summit staff and volunteers.
• Loading/Unloading Area: Convenient access for staff to load/unload materials.
• Comfort Room Area: Private space for attendees who may need to speak with a therapist during the
conference.
• Prayer Room Area: Private space for attendees who would like to pray during the event.
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• Nursing Mothers’ Room: Private space for nursing mothers to utilize during the event with access to
a refrigerator.
The setup of all Meeting and Event Spaces and Support Areas must be completed by 6:00 a.m. on the date
of the event. A walk-through of the areas must be done with AGO staff to ensure proper setup.
Audio-Visual (AV) Equipment and Services
The AGO is prepared to request pricing for AV equipment and services separately from this solicitation,
however, preference will be given to venues with the ability to provide in-house AV services and equipment,
such as, but not limited to stage and podium wireless microphones, projectors and screens for both the
ballroom and breakout rooms within their quote. If your venue provides or requires in-house AV services,
quotes should provide details of what is available and related costs.
Past AV equipment needs for the Human Trafficking Summit included:
General Session
Audio
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1 Yamaha QL1 w/ Rio (Columbus Kit)
1 Shure Wireless Quad UHF ULXD-H Microphone System
1 Shure MX418/C Gooseneck Microphone
8 JBL VP7210/95DP Powered Array Speaker Kit
2 Switchcraft 318 Mini AudioStix
2 Clear-Com CC-300-X4 ICom Headset
2 Clear-Com RS701 Icom Single CH Beltpack
1 Clear-Com MS-702 Rack Mount Base Station
Lighting
• 2 Applied Stand Crankup Lift 11' L11
• 8 ETC Source 4 LED Ellipsoidal Light with 19 Degree Lens
• 1 Leprecon 12 CH DMX Digital Light Board LP612
• 2 Leprecon 6 CH HP DMX Dimmer Pack (2 Circuit)
Video
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2 Stumpfl 9' X 16' Monoblox Screen w/ Black Dress Kit
2 Christie LWU900 Projector with 0.8:1 Fixed Lens
1 Roland VR-50HD MK II Multi-Format AV Mixer Kit
1 ASUS 21.5" LED/LCD Monitor
1 Lenovo P15 Gen 2 Laptop (Office 2021)
1 Fujinon 17X7.6 w/ 2x Extender HD Camera Lens w/ Vinten Tripod & Sony HXC 100
1 Sony Triax 328' (100M) CCU Cable
1 Sony HXCU-100 HD CCU
1 D'San Perfect Cue Wireless Cueing Light
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www.OhioAttorneyGeneral.gov
• 1 LG 43" LED Monitor 5400
• 1 Downstage Monitor Stand
Decor
• 1 Custom Scenery Package 1
• 1 Column 1
• 1 Column 2
• 1 Powerstrip
• 6 Ape Battery Powered RGBW LED Uplight
• 1 40' Section Pipe and Drape Black
• 2 10' Section Pipe and Drape Black
• 5 Elation ELAR 108 LED Par Light
Workshop Session Breakout Rooms
Audio / Visual
• 7 Data Projection Package (3800 lumens) with 8' tripod screen
• 7 Epson 990U 3800 Lumen LCD Projector
• 7 34" Cart with Skirt
• 7 120V Black AC Cable 25'
• 7 8' X 8' Tripod Screen
• 7 8 Outlet Powerstrip Duratool
• 7 Skirt, 48"
• 7 HDMI Cable 25'
• 7 Logitech Professional Presenter R800 w/ Green Laser
• 7 Mackie 1402VLZPro 14 CH Mixer
• 7 Shure Lectern Microphone
• 7 Shure Wireless Single UHF ULXD-H Microphone System
• 14 Shure Tabletop Microphone
• 7 Switchcraft 318 Mini AudioStix
For the upcoming 2026 event, as part of the desired staging, there is a need for multiple easels for display
purposes, in or near each of the breakout rooms, lobby spaces, hallways and foyers.
Venues should also specify any standard signage the venue provides for events, including directional
signage, welcome displays, or branded materials. Indicate whether customization is available and if
additional signage support can be arranged upon request.
Food and Beverage
The AGO is prepared to request pricing for catering services separately from this solicitation, however,
preference will be given to venues with the ability to provide in-house food and beverage services within their
quote. If your venue provides or requires in-house catering services, quotes should provide details of what is
available and related costs.
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www.OhioAttorneyGeneral.gov
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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