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Mobile HVAC Training Update
REQUIREMENTS/SPECIFICATIONS
Intent
This course reviews the core of today’s cooling and air-conditioning systems and other related
systems, including those in hybrid vehicle applications. The technician will be able to diagnose
cooling and air-conditioning systems. Students will also be able to test closed AC systems using
pressure and temperature readings and learn how to handle A2L (mildly-flammable) refrigerant
R1234yf – standard in every new car and light truck being sold in the U.S. since 2020.
1.1: Optional Pre-Bid Presentation
The purpose of the pre-bid tele-conference is to walk through each specification item to ensure each
bidder is fully cognizant of the Department’s requirements and specifications. The Department highly
encourages all vendors to attend the tele-conference to answer any remaining questions/problems.
The optional pre-bid tele-conference will be held on Wednesday, November 19, 2025, at 9:00am
eastern standard time.
Microsoft Teams
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Meeting ID: 231 171 905 401 3
Passcode: Y838ds62
Dial in by phone
+1 614-721-2972,,431563663# United States, Columbus
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Phone conference ID: 431 563 663#
Join on a video conferencing device
Tenant key: 682042763@t.plcm.vc
Video ID: 117 361 159 4
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The State of Ohio is a disability inclusion state. We promote access to our meetings and trainings. To
request a reasonable accommodation due to a disability, please use the Help link to contact the ADA
Coordinator for the scheduling agency.
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The sign-in sheet, that will be filled out by ODOT, is public record and may be shared at the
Department’s discretion.
Any required addendum/clarifications will be published at the conclusion of the pre-bid conference call.
For additional information regarding the Invitation to Bid (ITB) please contact the Office of
Contracts.
Contract Duration
The effective duration of this contract shall be 24 months from Date of Award. Unit bid pricing awarded
shall be effective throughout the entire duration of the agreement.
Training Requirements
• Cooling systems operation, diagnosis and repair
• Climate control systems, ventilation, and heating
• Computer controlled HVAC operation
• R134a, R1234yf, and R744 refrigerants
• Importance of lubrication and non-cross contamination
• Refrigerant sealer & refrigerant identification
• Diagnosing issues via temperature and pressure
• EPA Section 609 technician certification requirements (certification test not
administered)
Section 4: Course Standards
Automotive Service Excellence (ASE) certification standards will be applied to course content when
applicable.
Section 5: Testing / Assessments
This will provide technicians with the information they need to prepare for ASE certification testing.
Section 6: Training Logistics
1.
Training class size will not exceed twelve (12) participants and be at least a minimum of six (6)
participants per session, but regardless of class size, there will be no more than two (2) participants per
training aid used in class. A training aid includes, but is not limited to, electrical circuit boards, scan tools,
and other special tools.
2.
Each session covering all topics will be presented in a one (1) consecutive day format.
3.
ODOT will provide the required number of vehicles for each session.
4.
The awarded vendor will provide all training materials (written or electronic), audio, External
Audio Speakers, Projector, Batteries, Pens, Pencils Dry Erase Markers, Name Tags, visual equipment,
instructor laptops, instructors, electrical circuit boards, scan tools, other special tools as necessary, and
travel expenses including hotels, meals, incidentals, etc.
5.
ODOT will own all training materials (written or electronic) following the completion of this contract.
6.
The ODOT Office of Equipment Management, the ODOT Office of Employee Development and Lean and
the Mechanic’s Training Program will be notified and review any changes to course material after
sessions have begun or while in progress.
7.
Vendor will provide the request for the required number of vehicles no less than fourteen (14) business
days prior to the first scheduled training session.
8.
The vendor must provide the ODOT Office of Employee Development and Lean and the Office of
Equipment Management with copies of training records from each session, including but not limited to:
sign in sheets, test results (to include a letter grade and/or actual percentage correct test score), grading
scale, and any individual session evaluations regarding the course within five (5) business days of course
completion date. Information should be sent to the designated ODOT employee(s) by email.
9.
Vendors must notify ODOT Office of Employee Development and Lean and the Office of Equipment
Management, or Mechanic’s Training Program of any changes to instructors. Instructors training this
course must demonstrate a portion of the course during the pilot session.
Section 7: Training Sites/Scheduling
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Section 8:
Section 9:
The ODOT Office of Employee Development and the Office of Equipment Management will obtain and
schedule training sites. Training may be conducted at any of ODOT’s twelve (12) district offices and/or
county facilities within Ohio as defined by the ODOT Office of Employee Development.
All training sessions will be scheduled by the ODOT Office of Employee Development and the Office of
Equipment Management in partnership with the vendor to ensure adequate participant enrollment to meet
the requirements of this contract.
The Invoicing must be received no later than seven (7) business days after each session has been
completed.
Training sessions will be conducted one (1) day when needed, must be scheduled between Monday-
Friday. Available hours are from 8:30 a.m. to 3:30 p.m. to include a 30-minute lunch. Instructor set-up
time will be available at the scheduled sites on Monday(s) or Friday(s), depending on session scheduling,
between the hours of 8:00 a.m. and 2:00 p.m.
Vendor will conduct a pilot session prior to the start of the training at the discretion of the Office of
Equipment Management. The pilot participants will be chosen by ODOT. Vendor will make changes to
the training materials and/or how the training is conducted based on the results of the pilot session.
Vendor Training Quantities
There are no guaranteed quantities under this contract.
Vendor Requirements
Required materials (below) must be included along with the completed bid package for the bid to
be responsive.
1. Detailed training course descriptions, course objectives, including participant and instructor training
materials, explanation of training delivery methods, course evaluation, daily schedule breakdown,
hands-on exercises, and pre- and post-testing format(s).
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2. A list of instructors that will be utilized for the duration of this contract and biographical information on
each instructor to include qualifications to perform duties required. Minimum qualifications for
instructors shall include at least five (5) years of experience in the field of automotive and diesel
repair and ASE A-1, A7, A8, T1, T-2, or an equivalent certification (for example, UTI, NIAT or
International Fluid Power Society).
Pricing
The price per course will include all the vendor’s related travel expenses. The expenses will include
hotel/motel, meals, mileage, incidentals, and any other related expenses. No other charges will be
accepted by the Department.
Prices will not include expenses for concessions (lunch, refreshments, etc.), nor will concessions be
provided to the participants. Prices will not include a facility fee when ODOT facilities are being used.
Multiple Award
ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an
award to all responsive bidders pursuant to O.R.C. 5513.02.
OhioBuys
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Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date
& time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid
Responses, or unsolicited Proposal amendments after the deadline.
Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT
recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any
reason, vendors must resubmit their bid if they had already submitted in a previous round, as the
previously submitted Bid Responses do NOT carry over to the new round.
The Signature process takes place after the award now. The email will come from
documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The
subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).
No contract can be issued to your company until we receive your signature to complete the process. And
you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into
https://ohiopays.ohio.gov.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
