J061--541 Electrical Power Distribution Equipment Testing, Inspection, and Maintenance (VA-27-00000997) - VAMC Cleveland

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This is a Sources Sought (SS) Notice only, not a solicitation announcement and should not be considered as such. There is no solicitation available at this time. The Government will not pay for any information received in response to this SS, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. This SS does not constitute a commitment by the Government. Any information provided in response to this market survey will be used for informational purposes only and will not be released. Vendor participation is not a promise of future business with the Government. The purpose of this Sources Sought is to conduct Market Research to determine an acquisition strategy for the acquisition of Electrical Power Distribution Equipment Testing, Inspection, and Maintenance.

VAMC Cleveland, is seeking sources capable of complete the services described in the Statement of Work below.

Electrical Power Distribution Equipment Testing, Inspection, and Maintenance
STATEMENT OF WORK (SOW)
as of 3/7/2026
1. Contracting Officer s Representative (COR).
Name:
TBD
Section:

Address:
10701 East Blvd, Cleveland, OH 44106
Phone Number:
TBD
Fax Number:
TBD
E-Mail Address:
TBD

2. Contract Title. Electrical Power Distribution Equipment Testing, Inspection, and Maintenance

3. Background.
Louis Stokes VA Medical Center, Cleveland, Ohio located at 10701 East Boulevard, Cleveland, Ohio 44106 is seeking a qualified contractor to provide, labor, materials, equipment, transportation, and supervision necessary to provide on-site full electrical power distribution equipment testing, maintenance, and inspections. Full maintenance includes on-site testing, maintenance and annual preventative maintenance inspections (PMI s).

4. Scope.
The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance and inspection, testing, and/or calibration of the Electrical Power Distribution Equipment and all of its components at the Cleveland VA Medical Center of facility Electrical Power Distribution Equipment meeting NETA standards.

Electrical Power Distribution Equipment Testing, Inspection, and Maintenance
as defined in this Statement of Work except for those items specified as government furnished property and services. The contractor shall meet the standards in this contract.

In the event faults or repairs identified during maintenance or inspection exceed basic repair, Contractor shall submit cost estimate and Scope of Work to COR for routing to CO for approval and contract modification. No repairs or work outside the scope of this contract shall be performed prior to CO approval and fund allocation. All quotes for repair parts shall be provided at the agreed upon discounted GSA rate. Power distribution equipment maintenance schedule includes tri-annual testing, maintenance and inspection. Tri-annual testing of power distribution equipment outlined in section 5.10 of this SOW.

5. Specific Tasks.
Onsite testing, inspection, minor repair, and housekeeping.

5.1 Substation and Transformer Maintenance completed tri-annually January May (Testing Period may be adjusted to meet medical center needs)
Visually inspect, tighten hardware and torque bolted connections.
Manually operate each switch to check operation of auxiliaries and interlocks. Check contact wipe, clearances and gaps as described in the manufacturer's instruction book.
Clean and lubricate all moving parts with manufacturer's approved lubricants.
Check electrically operable devices by conducting operating tests as described by manufacturer s instructions. Test all control systems equipment for proper operation after maintenance is performed and before placing them back in normal service.
Verify the Kirk Key interlock system.
Test bus for insulation resistance.
The vendor is responsible for a thorough cleaning of all substations which includes all the bus, wiring, inside panels, and any and all supporting parts. All cleaning products must meet substation manufacture factory specifications. Use lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars and interior of the electrical equipment. Wipe down all sides and top of cabinet, substation or panel to remove dust/debris. Use a vacuum cleaner to remove large debris; compressed air is not to be used for this purpose. Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or lose lugs. Upon completion the COR will inspect the substation for cleanliness. The vendor is responsible for inspecting the inside of the substation and confirms no foreign objects have been left inside the substation prior to returning to service.
Liquid cooled transformers must have the cooling liquid tested and replaced when tests indicate that the liquid no longer meets manufacturer's specification. The liquid must be re-filled to meet the manufacturer's specifications.
Test insulation resistance of both high and low voltage windings to ground and each other.
Inspect temperature relays, gauges, switches and alarms.
If equipped with fans and pumps, verify proper operation and test.
Verify three (3} phase transformer turns ratio on all taps using a three (3} phase test set.
Power factor test.
Dry type transformers must be thoroughly cleaned exteriorly and inspected for overheating with infra-red thermal detecting equipment.
Test insulation resistance of both high and low voltage windings to ground.
Inspect temperature relays, gauges, switches, and alarms.
Test fans, if equipped, and inspect all vent filters. Ensure proper routing of thermocouple leads.
Verify transformer turns ratio on all taps.
Visually inspect and clean transformer windings.
Check torque on all accessible bolted connections.
Clean cells and bus components.
Test bus for insulation resistance. Visually inspect the main bus.
Test all accessible bolted bus connections for proper torque and integrity.
Test protective relays.
Verify potential and control transformers.
Check the breaker lifting device for proper operation.
Verify the key interlock system.
Energize the control circuits and test the integrity of the breaker close and trip circuits by operating the control switches and relay contacts.
Verify the proper functioning of all indicating devices.
Bolted pressure switches: Clean, lubricate and verify electrical and mechanical operation.
Energize the control circuits and test the integrity of the breaker close and trip circuits by operating the control switches and relay contacts.
Verify the proper functioning of all indicating devices.
Verify the proper operation of the control power transfer equipment.
Functional test all protective relays, where permitted.

Switchgear and Switchboard Assemblies.
Transformers 500 Kilovolt-Amps (kVA) or larger
Switches, Vacuum, Medium-Voltage
Switches, Air, Low-Voltage.
Switches, Air, Medium-Voltage, Metal-Enclosed
Motor Control, Motor Starter, Medium-Voltage
Motor Control, Motor Starters, Low-Voltage.
Metal Enclosed Busways
Switches, Air, Medium-Voltage, Metal-Enclosed
Switches, Vacuum, Medium-Voltage
Transformers, Dry Type, Air-Cooled, Low-voltage, Small.
Transformers, Dry Type, Air-Cooled, Low-voltage, Large.
Transformers, Liquid-Filled.

Circuit Breaker Maintenance 400 amps and above completed tri-annually January May (Testing Period may be adjusted to meet medical center needs)
Clean and lubricate, as necessary.
Operate the breaker racking mechanisms to verify smooth operation.
Operate the breakers to check the operation of auxiliaries and interlocks.
For low voltage breakers, inspect arc chutes, contacts and insulation structures in accordance with the manufacturer's instruction manual. Test each breaker with a portable secondary injection test set or primary injection test set.
For medium voltage breakers, inspect interphase barriers and insulation structure for signs of damage or contamination. Check contacts in accordance with the manufacturer's instruction manual.
Test insulation resistance.
Test contact resistance.
Circuit Breakers, Air, Insulated-Case/ Molded-Case.
Circuit Breakers, Air, Low-Voltage Power.
Circuit Breakers, Vacuum, Medium-Voltage.

5.3 Ground Resistance Testing completed annually July
Test Ground resistance for the main MV room and all 24 substations throughout the facility. Refer to VAH 1028 FY16.
Grounding Systems.
Ground-fault Protection Systems.
5.4 IR Imagery completed annually in July
Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment.

Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System.
Objective of this work is to detect any loose, broken, or corroded connections in the system.
Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers specifications.
Infra-Red Report shall be prepared and submitted to COTR within seven (7} days of completion.

Test report shall include nameplate data, test results, general condition and maintenance recommendations, and location.

Color pictures shall be provided of any problem areas
Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.
The report for infrared inspections shall provide complete documentation of thermal patterns detected in the electrical equipment within the Louis Stokes VA Facility. Provide qualitative evaluation to help prioritize repairs.
The infrared inspection report should meet the documentation requirements of the Infra-red inspection Institute Guideline for Infrared Inspection of Electrical and Mechanical Systems. All other published guidelines and standards pertaining to the infrared inspection of electrical and mechanical systems should be referenced and incorporated in the report and inspection.
Electrical equipment (including, but not limited to switchgears, switchboards, distribution panels, motor control centers, and all related components) is inspected, tested, maintained, and/or calibrated every 36 months, and all work must be documented. NOTE: The National Electrical Testing Association (NETA) provides guidance, which is considered best practice for the maintenance of electrical equipment; these practices should be followed to the extent possible.
Identify the hot spots in the electrical equipment by using infra-red thermal detecting equipment. Tighten problem connections to meet equipment manufacturers specifications using a torque wrench or other approved devices.

Repair Priority Ratings
Temperature Severity Ratings are the objective and based on temperatures measured by the thermography. The exception and other reference temperatures are compared to industry standards and guidelines to produce an objective Temperature Severity Rating. The vendor is to use the following temperature criteria to assign Temperature Severity Ratings to the exceptions:

NETA Priority Criteria for Electrical & Mechanical Exceptions
#1 (0 to 18°F} Possible deficiency and warrants investigation
#2 (18 to 36 °F} Indicates probable deficiency, repair as time permits
#3 (36 to 72 °F} Indicates definite discrepancy; repair as soon as possible
#4 (Greater than 72 °F} Indicates major discrepancy; repair immediately

5.5 Medium Voltage Relay Testing completed tri-annually January May
Protective Relays Microprocessor Based.
Calibrate and maintain adjustable protective relays.
Visual inspection.
Clean.
Test.

5.6 Medium Voltage Substation Control Power Batteries completed annually January May
Inspect, clean and check torque on bolted connections.
Check for proper voltage and regulation.
Perform battery impedance and resistance testing.

5.7 Transformer Oil Testing completed annually April June
Collect cooling liquid oil sample for testing:
General quality tests
Dielectric strength
Acid neutralization
Interfacial tension
Visual inspection
Water content
Power factor
Dissolved gas analysis

5.8 Tri-annual 4-Hour Power Outage Test (2029)

The Contractor shall be present for and will participate as a resident expert in the VAMC 4- hour test of the Essential Electrical System (EES) to be conducted on a Saturday or Sunday.
This test shall fulfill the requirements of VHA Directive, Electrical Power Distribution System, NFPA 110 (e.g. Para. 8.4.9.) and The Joint Commission. This test will include opening all utility service connections serving the VAMC for a minimum of 4 hours.
During the test period, verify operation of all EES components including the transfer to emergency power and return to normal service.
The Contractor shall include in their bid proposal all costs associated with the services of the local utility company for the duration of the test. The estimated duration of the Contractor s involvement is between 8 12 hours.
The Contractor shall assist the VAMC staff with troubleshooting and correcting malfunctioning electrical equipment discovered during the test.
Contractor shall make any required adjustments and/or re-calibrations to all equipment which has been otherwise maintained, inspected, and tested under this Scope of Work.

5.9 Maintenance Reports
Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer Representative for immediate actions.
Work items, definitions, and references shall comply with the latest edition of the NETA Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System.
NOTE: settings such as ATS settings, Adjustable Breaker Settings, etc must be provided by the VA. If not available from current coordination studies, then they should have the contractor conduct a study to determine proper settings.
System Function Tests. Provide function tests for all equipment listed in this Scope of Work.
Test Conditions.

5.10 -- Tri-Annual Testing and Inspection

Breaker Testing List
Base Year: November 1, 2026 Through October 31, 2027



Substation
MV Sw
XFMRs
Â
Circuit Breakers
Â
Â
2027/2030
Qty
KVA
Qty
MFG
Ampacity
Qty
Energy Center
Â
Â
Â
Â
Â
Â
Russel Gear
N/A
N/A
Â
Cutler Hammer MDS840
4000
1
BE602
Â
Â
Â
Cutler Hammer MDS632
3200
2
Â
Â
Â
Â
Cutler Hammer MDS620
2000
3
Â
Â
Â
Â
Cutler Hammer MDS616
1600
6
Â
Â
Â
Â
Cutler Hammer MDS608
800
2
Â
Â
Â
Â
Â
Â
Â
EC2
2
1000 Dry
1
Square D RJ1600
1600
1
Â
Â
Â
Â
Square D NE361200 LSG
1200
3
Â
Â
Â
Â
Â
Â
Â
EC1
2
2500 Dry
1
5KV SW/5 KV Starters
Â
Â
Â
Â
Â
Â
Â
Â
Â
EC3A
2
3000 Oil
1
Square D NW40H
4000
1
Â
Â
Â
Â
Â
Â
Â
Tie-GPS-TGPB
Â
Â
Â
Square D NW40H
4000
1
Â
Â
Â
Â
Square D NW32H
3200
2
Â
Â
Â
Â
Â
Â
Â
DPE-5
Â
Â
Â
Square D PJ800
800
1
Â
Â
Â
Â
Square D LJ400
400
1
EDSB3
Â
Â
Â
Square D PJ800
800
2
EDSB4
Â
Â
Â
Square D PJ800
800
1
Â
Â
Â
Â
Square D LJ400
400
1
EC3B
Â
Â
Â
Square D NW20H1
2000
2
Â
Â
Â
Â
Square D NW16H1
1600
1
Â
Â
Â
Â
Square D NW08H1
800
3
Â
Â
Â
Â
Â
Â
Â
GDS3
Â
Â
Â
Eaton SBS 630
3000
4
DPE3
Â
Â
Â
Eaton LT360032
450
2
Â
Â
Â
Â
Â
Â
Â
MV Substation
Â
Â
Â
C/H 150VCP-W 500
1200
33
Â
Â
Â
Â
Â
Â
Â
Research K03
1
1000 Oil
1
GE AK50
1600
2
BF458
Â
Â
Â
GE AK25
600
4
Â
Â
Â
Â
Â
Â
Â
Surgery
4
Dry
2
Schneider
1600
3
Â
Â
Â
Â
Schneider
800
3

Breaker Testing List
Option Year 1: November 1, 2027 Through October 31, 2028


Substation
MV Sw
XFMRs
Â
Circuit Breakers
Â
2028/2031
Qty
KVA
Qty
MFG
Ampacity
D21
Â
Â
Â
Â
Â
Sub A
N/A
1500 Oil
2
GE AK2-75
3000
Â
Â
Â
Â
GE AK2-50
1600
Sub B
N/A
1500 Oil
2
GE AK2-75
3000
Â
Â
Â
Â
GE AK2-50
1600
EDSB-2
N/A
N/A
Â
Square D MH36800
800
Emergency
Â
Â
Â
Square D MH36600
600
Panel
Â
Â
Â
Square D MH36400
400
Â
Â
Â
Â
Square D MH34250
250
Â
Â
Â
Â
Square D MH34225
225
Â
Â
Â
Â
Square D MH34200
200
Â
Â
Â
Â
Square D SE
2500
Â
Â
Â
Â
Siemens MCCB
1200
Penthouse
Â
Â
Â
Â
Â
Sub W
2
1500 Oil
2
GE AKRT-6D-50H
2000
Â
Â
Â
Â
GE AKRT-6D-30H
800
Â
Â
Â
Â
Â
Â
Elevator
N/A
N/A
Â
GE AK2A-50
1600
Â
Â
Â
Â
GE AK2A-25
600
MICU
Â
Â
Â
Â
Â
MSB-N1
2
750 Dry
1
Siemens WLS2A316
1200
Â
Â
Â
Â
Siemens MCCB
800
Â
Â
Â
Â
Siemens MCCB
600
Â
Â
Â
Â
Siemens MCCB
400
Â
Â
Â
Â
Siemens MCCB
300
DPNB1-G
Â
Â
Â
Siemens MCCB
800
Â
Â
Â
Â
Siemens MCCB
600
Â
Â
Â
Â
Siemens MCCB
300
DPNB1
Â
Â
Â
Siemens MCCB
600
DPNB1-CR
Â
Â
Â
Siemens MCCB
600
DPNB2-CR
Â
Â
Â
Siemens MCCB
600
CB-T-UPS
Â
Â
Â
Siemens MCCB
600
7th Floor
Â
Â
Â
Â
Â
EDP
Â
Â
Â
Eaton RD320T36W
2000
Â
Â
Â
Â
Eaton MCCB
800
Â
Â
Â
Â
Eaton MCCB
400
DPHL71EQ
Â
Â
Â
Eaton MCCB
800
Â
Â
Â
Â
Eaton MCCB
250
DPHL72EQ
Â
Â
Â
Square D Power Pact
800
Â
Â
Â
Â
Square D Power Pact
400
DPEG2
Â
Â
Â
Eaton MCCB
1200
Cares Tower
Â
Â
Â
Eaton MCCB
800
Yearly Breaker Testing List
Option Year 2 : November 1, 2028 Through October 31, 2029



Substation
MV Sw
XFMRs
Â
Circuit Breakers
Â
Â
2029/2032
Qty
KVA
Qty
MFG
Ampacity
Qty
Amb Care
Â
Â
Â
Â
Â
Â
Sub H1
2
1500 Dry
1
Cutler Hammer MDS632
3200
1
Â
Â
Â
Â
Cutler Hammer MDS616
1600
1
Â
Â
Â
Â
Cutler Hammer MDS408
800
9
Sub H2
2
1500 Dry
1
Cutler Hammer MDS632
3200
1
Â
Â
Â
Â
Cutler Hammer MDS616
1600
1
Â
Â
Â
Â
Cutler Hammer MDS408
800
8
EGSB1
Â
Â
Â
Cutler Hammer MCCB
1200
1
Â
Â
Â
Â
Cutler Hammer MCCB
1200
1
Â
Â
Â
Â
Cutler Hammer MCCB
800
2
Â
Â
Â
Â
Cutler Hammer MCCB
600
2
Â
Â
Â
Â
Â
Â
Â
Emergency
N/A
750 Dry
1
In Amb Care
Â
Â
Emergency
1
750 Dry
1
In Energy Center
Â
Â
Â
Â
Â
Â
Â
Â
Â
Cares Tower
Â
Â
Â
Â
Â
Â
1st Floor F1, F2
4
1500 Dry
2
Eaton MDS630
3000
3
BF-193
Â
Â
Â
Eaton MCCB
800
5
Â
Â
Â
Â
Eaton MCCB
400
2
Â
Â
Â
Â
Eaton MCCB
150
1
Upstairs F3, F4
4
1000 Dry
2
Eaton MDS620
2000
3
PF-105
Â
Â
Â
Eaton MCCB
800
6
Â
Â
Â
Â
Eaton MCCB
160
2
DPEG2 - Cares PH
Â
Â
Â
Eaton MCCB
1200
1
Â
Â
Â
Eaton MHDL3400F
400
6
Radiology
Â
Â
Â
Â
Â
Â
Left side
2
500 Dry
1
Eaton MDS612
1200
2
2B-502
Â
Â
Â
Eaton MCCB
800
2
Â
Â
Â
Â
Eaton MCCB
400
2
Â
Â
Â
Â
Eaton MCCB
225
7
Right Side
2
1000 Dry
1
Eaton MDS620
2000
1
Â
Â
Â
Â
Eaton MCCB
400
1
Â
Â
Â
Â
Eaton MCCB
800
1
Â
Â
Â
Â
Eaton MCCB
160
3
Pathology
2
1500 Dry
1
GE Wavepro
2500
2
USS-F2
Â
Â
Â
GE MCCB
400
2
Â
Â
Â
Â
GE MCCB
150
2
Â
Â
Â
Â
GE MCCB
125
1
Â
Â
Â
Â
GE MCCB
100
1
Â
Â
Â
Â
Â
Â
Â
Lab Warehouse
2
1500 Dry
1
Eaton MDS625
2500
2
USS-F1
Â
Â
Â
Eaton MCCB
630
2
Â
Â
Â
Â
Eaton MCCB
400
3
Â
Â
Â
Â
Â
Â
Â
Parking Garage
1
Oil
1
Â
Â
Â
Yearly Breaker Refurbishing and Testing Listing
Option Year 3 : November 1, 2029 Through October 31, 2030



Substation
MV Sw
XFMRs
Â
Circuit Breakers
Â
Â
2027/2030
Qty
KVA
Qty
MFG
Ampacity
Qty
Energy Center
Â
Â
Â
Â
Â
Â
Russel Gear
N/A
N/A
Â
Cutler Hammer MDS840
4000
1
BE602
Â
Â
Â
Cutler Hammer MDS632
3200
2
Â
Â
Â
Â
Cutler Hammer MDS620
2000
3
Â
Â
Â
Â
Cutler Hammer MDS616
1600
6
Â
Â
Â
Â
Cutler Hammer MDS608
800
2
Â
Â
Â
Â
Â
Â
Â
EC2
2
1000 Dry
1
Square D RJ1600
1600
1
Â
Â
Â
Â
Square D NE361200 LSG
1200
3
Â
Â
Â
Â
Â
Â
Â
EC1
6-Jun
2500 Dry
1
5KV SW/5 KV Starters
Â
Â
Â
Â
Â
Â
Â
Â
Â
EC3A
2
3000 Oil
1
Square D NW40H
4000
1
Â
Â
Â
Â
Â
Â
Â
Tie-GPS-TGPB
Â
Â
Â
Square D NW40H
4000
1
Â
Â
Â
Â
Square D NW32H
3200
2
Â
Â
Â
Â
Â
Â
Â
DPE-5
Â
Â
Â
Square D PJ800
800
1
Â
Â
Â
Â
Square D LJ400
400
1
EDSB3
Â
Â
Â
Square D PJ800
800
2
EDSB4
Â
Â
Â
Square D PJ800
800
1
Â
Â
Â
Â
Square D LJ400
400
1
EC3B
Â
Â
Â
Square D NW20H1
2000
2
Â
Â
Â
Â
Square D NW16H1
1600
1
Â
Â
Â
Â
Square D NW08H1
800
3
Â
Â
Â
Â
Â
Â
Â
GDS3
Â
Â
Â
Eaton SBS 630
3000
4
DPE3
Â
Â
Â
Eaton LT360032
450
2
Â
Â
Â
Â
Â
Â
Â
MV Substation
Â
Â
Â
C/H 150VCP-W 500
1200
33
Â
Â
Â
Â
Â
Â
Â
Research K03
1
1000 Oil
1
GE AK50
1600
2
BF458
Â
Â
Â
GE AK25
600
4
Â
Â
Â
Â
Â
Â
Â
Surgery
4
Dry
2
Schneider
1600
3
Â
Â
Â
Â
Schneider
800
3
Breaker Testing List
Option Year 4: November 1, 2030 Through October 31, 2031


Substation
MV Sw
XFMRs
Â
Circuit Breakers
Â
2028/2031
Qty
KVA
Qty
MFG
Ampacity
D21
Â
Â
Â
Â
Â
Sub A
N/A
1500 Oil
2
GE AK2-75
3000
Â
Â
Â
Â
GE AK2-50
1600
Sub B
N/A
1500 Oil
2
GE AK2-75
3000
Â
Â
Â
Â
GE AK2-50
1600
EDSB-2
N/A
N/A
Â
Square D MH36800
800
Emergency
Â
Â
Â
Square D MH36600
600
Panel
Â
Â
Â
Square D MH36400
400
Â
Â
Â
Â
Square D MH34250
250
Â
Â
Â
Â
Square D MH34225
225
Â
Â
Â
Â
Square D MH34200
200
Â
Â
Â
Â
Square D SE
2500
Â
Â
Â
Â
Siemens MCCB
1200
Penthouse
Â
Â
Â
Â
Â
Sub W
2
1500 Oil
2
GE AKRT-6D-50H
2000
Â
Â
Â
Â
GE AKRT-6D-30H
800
Â
Â
Â
Â
Â
Â
Elevator
N/A
N/A
Â
GE AK2A-50
1600
Â
Â
Â
Â
GE AK2A-25
600
MICU
Â
Â
Â
Â
Â
MSB-N1
2
750 Dry
1
Siemens WLS2A316
1200
Â
Â
Â
Â
Siemens MCCB
800
Â
Â
Â
Â
Siemens MCCB
600
Â
Â
Â
Â
Siemens MCCB
400
Â
Â
Â
Â
Siemens MCCB
300
DPNB1-G
Â
Â
Â
Siemens MCCB
800
Â
Â
Â
Â
Siemens MCCB
600
Â
Â
Â
Â
Siemens MCCB
300
DPNB1
Â
Â
Â
Siemens MCCB
600
DPNB1-CR
Â
Â
Â
Siemens MCCB
600
DPNB2-CR
Â
Â
Â
Siemens MCCB
600
CB-T-UPS
Â
Â
Â
Siemens MCCB
600
7th Floor
Â
Â
Â
Â
Â
EDP
Â
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Eaton RD320T36W
2000
Â
Â
Â
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Eaton MCCB
800
Â
Â
Â
Â
Eaton MCCB
400
DPHL71EQ
Â
Â
Â
Eaton MCCB
800
Â
Â
Â
Â
Eaton MCCB
250
DPHL72EQ
Â
Â
Â
Square D Power Pact
800
Â
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Square D Power Pact
400
DPEG2
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Eaton MCCB
1200
Cares Tower
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Eaton MCCB
800


Infra-Red Line Items for Inspection

Infra-Red Line items for inspection ITEM #
EQUIPMENT DESCRIPTION
LOCATION
1
16 Panels
Main Basement, BA-151 Ambulatory Care
2
ATS # 1,2,3,4
Main Basement, BA-151 Ambulatory Care
3
Subs H1 & H2
Main Basement, BA-151 Ambulatory Care
4
MCC1 & MCC2
Main Basement, BA-151 Ambulatory Care
5
6 Surge Arrestors
Main Basement, BA-151 Ambulatory Care
6
VFD 51 Return & Supply Fans
Main Basement, BA-151 Ambulatory Care
7
VFD 52 Return & Supply Fans
Main Basement, BA-151 Ambulatory Care
8
VFD 53 Return & Supply Fan
Main Basement, BA-151 Ambulatory Care
9
5 Cutler Hammer Switchboards
Main Basement, BA-151 Ambulatory Care
10
16 Disconnect Switches
Main Basement, BA-151 Ambulatory Care
11
8 Panels & 1 Disconnect Switch
Main Basement, B-B362 Electrical Room
12
5 Panels
Main Basement, B-C315 Engineering Closet
13
ATS # 16,17,18,19
Main Basement, FES B-E261
14
24 Panels
Main Basement, FES B-E261
15
4 Disconnect Switches
Main Basement, FES B-E261
16
6 Disconnect Switches & 8 VFDs
Main Basement, FES B-E260
17
1 Panel
Main Basement, F12A
18
3 Panels
Main Basement, 1-E500 Generator Room
19
14 Panels & 1 Disconnect
Main Basement, H-01A
20
Subs GPS 1 & GPS 2, 1 Panel
Main Basement, B-E602 Russ Gear Room
21
3 Disconnect Switches & 1 Panel
Main Basement, B-E503 Pipe Tunnel
22
7 Panels & 1 Disconnect Switch
Main Basement, B-E361B Hall by Cares Tower
23
4 Panels
Main Basement, B-A148 Electrical Closet
24
4 Panels & 2 Disconnect Switches
Main Basement, B-C563
25
ATS # 49,50
Main Basement, Unmarked by Room B-B549
26
7 Panels
Main Basement, Unmarked by Room B-B549
27
All Breakers
Main Basement, B-E504 Main Sub
28
Incoming Disconnects & Battery Rack
Main Basement, B-E504 Main Sub
29
ATS # 23,24,25
Main Basement, B-D423
30
3 Panels & 1 Disconnect Switch
Main Basement, B-D423
31
7 Eaton Switchboards
Main Basement, B-D423
32
ATS # 26
Main Basement, B-D424
33
5 Panels
Main Basement, B-D424
34
ATS # 5,8,22
Main Basement, D21
35
10 Panels
Main Basement, D21
36
Sub A & B, Lighting and Power
Main Basement, D21
37
ATS # 65
Main Basement, Energy Center, B-E603
38
Eaton Subs GDS3 & EC3B
Main Basement, Energy Center, B-E603
39
ATS # 15, 51, 52
Main Basement, Energy Center, B-E601
40
9 Panels
Main Basement, Energy Center, B-E601
41
4 Chiller Starter Switches
Main Basement, Energy Center, B-E601
42
Subs 1, EC2, EC3, TGP
Main Basement, Energy Center, B-E601
43
1 Panel
Main Basement, Energy Center, Cat Gen Room
44
8 Panels, 12 Disconnect Switches & 13 VFDs
Main Basement, B-D607 Chiller Plant North
45
7 VFDs
Main Basement, Boiler Room
46
9 Disconnect Switches
Main Basement, B-F411 Water Filtration
47
9 Panels
Main 1st Floor, 129E by Surgery Sub
48
5 Panels & 2 Disconnect Switches
Main 1st Floor, K111-A
49
4 Panels & 1 Disconnect Switch
Main 1st Floor, K122B
50
3 Panels
Main 1st Floor, Kitchen
51
1 Panel
Main 1st Floor, 1-D392
52
1 Panel
Main 1st Floor, 1-E401
53
8 Panels
Main 1st Floor, A-105 Surgery Sub
54
ATS # 11,12,13
Main 1st Floor, A-105 Surgery Sub
55
10 Disconnect Switches
Main 1st Floor, A-107 AC Shop
56
MCC N1 & E1
Main 1st Floor, A-107 AC Shop
57
4 Panels & 1 Disconnect Switch
Main 2nd Floor, 2A-102
58
6 Panels
Main 2nd Floor, 2A-158
59
3 Panels & 1 Disconnect Switch
Main 2nd Floor, 2A-187
60
11 Panels
Main 2nd Floor, 2B-125
61
4 Panels
Main 2nd Floor, 2B-126
62
8 Panels & 2 Disconnect Switches
Main 2nd Floor, 2B-148
63
5 Panels & 2 Disconnect Switches
Main 2nd Floor, 2B-223
64
ATS # 20
Main 2nd Floor, 2B-480 Mech Room East
65
5 Panels, 2 Disconnect Switches & 1 VFD
Main 2nd Floor, 2B-480 Mech Room East
66
4 Panels & 4 Disconnect Switches
Main 2nd Floor, 2B-501 Mechanical Penthouse
67
ATS # 42 & Teledata ATS
Main 2nd Floor, 2B-502 Penthouse
68
Sub Stations F1 & F2
Main 2nd Floor, 2B-502 Penthouse
69
1 Panel, 3 Disconnect Switches & Eaton Panel
Main 2nd Floor, 2B-502 Penthouse
70
9 Panels
Main 2nd Floor, 2C-411
71
1 Panel & Bus Duct
Main 2nd Floor, 2C-412
72
1 Disconnect Switch & 1 VFD
Main 2nd Floor, 2C-2041
73
MCC 22B
Main 2nd Floor, 2C-2041
74
2 Panels
Main 2nd Floor, 2D-177
75
1 Panel
Main 2nd Floor, 2D-188
76
2 Panels
Main 2nd Floor, 2D-190
77
3 Panels
Main 2nd Floor, 2D-191
78
3 Panels
Main 2nd Floor, 2E-320
79
2 Panels & 1 Disconnect Switch
Main 2nd Floor, 2E-347
80
1 Panel
Main 2nd Floor, 2E-361
81
9 Panels
Main 2nd Floor, 2E-315
82
ATS # 21
Main 2nd Floor, 2E-480 Mech Room West
83
3 Panels, 3 Disconnect Switches & 1 VFD
Main 2nd Floor, 2E-480 Mech Room West
84
3 Panels & 2 Disconnect Switches
Main 2nd Floor, k-214A
85
4 Panels & 2 Disconnect Switches
Main 2nd Floor, k-222
86
3 Disconnect Switches
Main 2nd Floor, Rm 2004
87
2 Panels
Main 3rd Floor, 3A-100
88
2 Panels
Main 3rd Floor, 3A-113
89
3 Panels
Main 3rd Floor, 3A-115, Mechanical
90
2 Panels
Main 3rd Floor, 3A-122
91
2 Panels
Main 3rd Floor, 3A-136
92
3 Panels
Main 3rd Floor, 3B-147
93
1 Panel
Main 3rd Floor, 3B-148
94
2 Panels
Main 3rd Floor, 3B-149
95
25 Panels
Main 3rd Floor, 3B-162b Electrical Room
96
3 Disconnect Switches
Main 3rd Floor, 3B-162d Penthouse
97
2 Panels
Main 3rd Floor, 3C-105
98
Bus Duct
Main 3rd Floor, 3C-108
99
MCC 32, AC 25 MCC
Main 3rd Floor, Penthouse
100
1 Panel
Main 4th Floor, 4A-109
101
1 Panel
Main 4th Floor, 4A-109
102
3 Panels
Main 4th Floor, 4A-114
103
1 Panel
Main 4th Floor, 4A-116
104
2 Panels
Main 4th Floor, 4A-125
105
2 Panels
Main 4th Floor, 4A-149
106
1 Panel
Main 4th Floor, 4A-160
107
4 Panels
Main 4th Floor, 4AC-232, By Stair 4 Amb. Care
108
1 Panel
Main 4th Floor, 4B-106
109
6 Panels
Main 4th Floor, 4B-111
110
1 Panel
Main 4th Floor, 4B-112
111
3 Panels
Main 4th Floor, 4B-121
112
1 Panel
Main 4th Floor, 4B-147
113
1 Panel
Main 4th Floor, 4B-155
114
6 Panels
Main 4th Floor, 4C-103
115
Bus Duct
Main 4th Floor, 4C-106
116
4 Panels
Main 5th Floor, 5A-114
117
2 Panels
Main 5th Floor, 5A-125
118
2 Panels
Main 5th Floor, 5A-152
119
3 Panels & 1 Disconnect Switch
Main 5th Floor, 5B-115
120
2 Panels
Main 5th Floor, 5B-125
121
2 Panels
Main 5th Floor, 5B-152
122
3 Panels
Main 5th Floor, 5C-111
123
Bus Duct
Main 5th Floor, 5C-Elevators
124
3 Panels, 10 Disconnect Switches
Main 5th Floor, Penthouse, Stair C,1 or 4
125
6 VFDs, 4 Control Panels
Main 5th Floor, Penthouse, Stair C,1 or 4
126
2 Panels
Main 6th Floor, 6A-105
127
1 Panel
Main 6th Floor, 6A-111
128
2 Panels
Main 6th Floor, 6A-112
129
3 Panels & 10 Disconnect Switches
Main 6th Floor, 6A-126
130
1 Panel
Main 6th Floor, 6A-140
131
2 Panels
Main 6th Floor, 6B-105
132
2 Panels
Main 6th Floor, 6B-117
133
1 Panel
Main 6th Floor, 6B-124
134
2 Panels
Main 6th Floor, 6B-130
135
1 Panels
Main 6th Floor, 6B-144
136
2 Panels
Main 6th Floor, 6C-100
137
1 Panels
Main 6th Floor, 6C-101
138
Bus Duct
Main 6th Floor, 6C-Elevators
139
10 Panels, 3 Disconnects & 5 VFDs
Main 7th Floor Penthouse
140
ATS # 43,44,45,46
Main 7th Floor Penthouse
141
MCC 71
Main 7th Floor Penthouse
142
2 Panels
Main 7th Floor Penthouse, AC-29
143
1 Panel & MCC 74
Main 7th Floor, 7B-100 Exhaust Fan Room
144
GE Sub Station
Main 7th Floor, 7C-107 Mechanical Roof
145
ATS # 14 & HVAC ATS
Main 7th Floor, 7C-102 Elevator Penthouse
146
Panels, MCC
Main 7th Floor, 7C-102 Elevator Penthouse
147
2 Panels
Cares A Floor, AF-193
148
6 Panels
Cares A Floor, AF-ELC1
149
7 Panels & Bus Duct
Cares A Floor, AF-ELC2
150
1 Panel
Cares A Floor, AF-LVC2
151
1 Disconnect Switch & 2 VFDs
Cares Basement, BF 192
152
Sub F1 & F2
Cares Basement, BF 193
153
3 Panels
Cares Basement, BF 193
154
7 Panels & Bus Duct
Cares Basement, BF-ELC1
155
10 Panels & Bus Duct
Cares Basement, BF-ELC2
156
1 Panel
Cares Basement, BF-LVC2
164
3 Disconnect Switches
Cares 1st Floor, FUT Card Elevator Eq. Room
165
5 Panels & Bus Duct
Cares 2nd Floor, 2F-ELC1
166
6 Panels & Bus Duct
Cares 2nd Floor, 2F-ELC2
167
1 Panel
Cares 2nd Floor, 2F-LVC2
168
ATS # 39,40,47
Cares 2nd Floor, 2F-501A Electrical Penthouse
169
11 Panels & 1 Disconnect Switch
Cares 2nd Floor, 2F-501A Electrical Penthouse
170
Lab Warehouse Sub
Cares 2nd Floor, 2F-501A Electrical Penthouse
171
2 Disconnect Switches
Cares 2nd Floor, 2F-501B Mechanical Penthouse
172
9 Disconnect Switches & 2 VFDs
Cares 2nd Floor, 2F-501C Mechanical Penthouse
173
ATS # 48
Cares 2nd Floor, 2F-501D Electrical Penthouse
174
3 Panels & 2 Disconnect Switches
Cares 2nd Floor, 2F-501D Electrical Penthouse
175
Pathology Sub
Cares 2nd Floor, 2F-501D Electrical Penthouse
176
8 Panels & Bus Duct
Cares 3rd Floor, 3F-ELC1
177
7 Panels & Bus Duct
Cares 3rd Floor, 3F-ELC2
178
1 Panel
Cares 3rd Floor, 3F-LVC2
179
6 Panels & Bus Duct
Cares 4th Floor, 4F-ELC1
180
7 Panels & Bus Duct
Cares 4th Floor, 4F-ELC2
181
1 Panel
Cares 4th Floor, 4F-LVC2
182
6 Panels & Bus Duct
Cares 5th Floor, 5F-ELC1
183
7 Panels & Bus Duct
Cares 5th Floor, 5F-ELC2
184
1 Panel
Cares 5th Floor, 5F-LVC2
185
Panels & Bus Duct
Cares 6th Floor, 6F-ELC1
186
Panels & Bus Duct
Cares 6th Floor, 6F-ELC2
187
1 Panel
Cares 6th Floor, 6F-LVC2
188
2 Disconnect Switches
Cares Penthouse, PF-102 Elevator Controls
189
14 Disconnect Switches & 15 VFDs
Cares Penthouse, PF-104
190
2 Panels
Cares Penthouse, PF-105
191
Sub F3 & F4
Cares Penthouse, PF-105
192
ATS # 37,38
Cares Penthouse, PF-105
193
8 Disconnect Switches
Cares Penthouse, PF-106
194
5 Panels
Sinai Skills Center, Room 116
195
2 Panels
Sinai Skills Center, 2nd Floor Restrooms
196
6 Panels
Parking Garages, 1C-703
197
3 Panels & 2 Disconnect Switches
Parking Garages, 1G 703 Electrical Eq. Room
198
2 Disconnect Switches
Parking Garages, 1G 702 Elevator Eq. Room
199
1 Panel, 4 Disconnect Switches
Parking Garages, 2C-703
200
4 Disconnect Switches
Parking Garages, 3C-703
201
3 Disconnect Switches
Parking Garages, 4C-703
202
Square D Switchgear
Parking Garages, 006 Main Electric Room
203
4 Panels & 1 Disconnect Switch
Parking Garages, 006 Main Electric Room
204
G/ATS 1
Parking Garages, 006 Main Electric Room
205
Eaton Switchgear & 2 Panels
Parking Garages, 006A Electric Room
206
7 Disconnect Switches
Parking Garages, 005A Elevator Mechanical

6. Deliverables:
Written Report
A complete written report of the work performed shall be provided to the VA within 7 days of completion.
Information shown in the report shall be as follows:
Company s name, addresses, telephone, & FAX numbers.
Name and signature of contractors who perform the maintenance and testing.
VA Work Contract Number, name and number of VA Contracting Officer.
Date and Time of work.
Copies of contractors valid licenses, professional and training certificates.
Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.
Location, Type, Name, serial number, and nameplate information of electrical equipment to be maintained and tested.
Descriptions of work items.
Test data.
Reference materials such as equipment manufacturer s specifications, coordination study, etc.
Remarks on conditions of electrical equipment. List all deficiencies, if any.
Recommended corrective actions, if any.
Submit four (4) hard copies of the complete written report and emailed report to VA Contracting Officer Representative (COR) within seven (7) calendar days of visit.
All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.
6.2 Awarded contractor shall submit a site-specific safety plan (SSSP) outlining how inspections and testing will safely be conducted. This safety plan will be submitted to VA safety department for approval. COR will provide SSSP packet to contractor for completion.
Contractor shall meet all timeline requirements outlined in this SOW.
SOW Task#
Deliverable Title
Format
Number
Calendar Days After Start
1
Site Specific Safety Plan
Word - PDF
100 %
>30 days
2
MV Substation Inspection Report
Email Word - Excel
100 %
>30 days
3
MV Control Power Batteries Report
Email Word Excel
100 %
>30 days
4
MV Substation Control Power Relay Testing Report
Email Word Excel
100 %
>30 days
5
Substation Transformer Testing Report
Email Word Excel
100 %
>30 days
6
Transformer Oil Sample Report
Email Word - Excel
100 %
>30 days
7
Circuit Breaker Testing Report
Email Word Excel
100 %
>30 days
8
Ground Resistance Testing Report
Email PDF - Excel
100 %
14 Days
9
IR Imagery Report
Email PDF Excel
100 %
14 Days
10
4 Hour Blackout Support
Email PDF Excel
100 %
14 Days
11
All items completed during scheduled timeframe
Email PDF Excel
95%
14 Days
7. Performance Monitoring
Prior to bidding, it shall be the responsibility of the bidder to visit Cleveland VAMC and inspect the equipment listed within this SOW and the facility to establish to their satisfaction the condition of the Electrical Power Distribution equipment to be maintained and any other conditions affecting the work to be performed. This equipment is offered in an "as-is" condition. No claim shall be allowed for correction of deficiencies claimed to exist prior to award of contract.

Quarterly meetings will be conducted with CO, COR, and contractor leadership.

Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor s business.

Contractors shall be certified by the International Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.

Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

Contractors shall have safety trainings either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor Employer shall certify that he/she has met this requirement in writing, and submit it to the VA Contracting Officer prior to work.

Contractors shall have ready access to the latest versions of the following references:
NFPA 70, National Electrical Code.
NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.
NFPA 70E, Standard for Electrical Safety for the Workplace.
NFPA 110, Standard for Emergency and Standby Power System.
OSHA Standard 29 CFR 1910, Subparts I & S.
International Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications.
Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.
VHA Directive [2006-056][1028], Electrical Power Distribution System

Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

Quality Control : The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer s acceptance in writing of any proposed change to his QC system.

Quality Assurance: The government shall evaluate the contractor s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Hours of Operation: The contractor is responsible for conducting business, between the hours of 7 a.m. to 11:30 p.m. Monday thru Friday or Saturday and Sunday 6 a.m. 6 p.m. when maintenance requires electrical power interruption, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor should keep in mind that the stability and continuity of the workforce are essential.

Work is not to be performed during federal holidays without prior approval of the COR.
New Year s Day
Labor Day
Martin Luther King Jr. s Birthday
Columbus Day
President s Day
Veteran s Day
Memorial Day
Thanksgiving Day
Independence Day
Christmas Day
Juneteenth

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m., Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

Check In Requirements:
The Contractor Service Personnel and/or representative must report to the Electric Shop Supervisor within the engineering department or designated point of contact (POC) to sign with department staff before work begins. Upon completion of work, the Contractor Service Personnel and/or representative must report to the appropriate department to sign out.

Parking: Onsite parking is not available, and all contractor personnel will be required to obtain street side parking.

Security Requirements: The C&A requirements do not apply, and a Security Accreditation Package is not required.
Dedicated personnel will be assigned solely to observe, interact, assist, and assure protection of VA sensitive information.
Contractor employees providing services at VA facilities may undergo a security clearance in the form of a basic background investigation.Â

11. General Security: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

VA Information Custodial Language:
Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).
The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).
No GFE will be issued to complete the requirements of this contract.

Other Pertinent Information or Special Considerations.
Prior to bidding, it shall be the responsibility of the bidder to visit the job site and inspect facility equipment listed in this SOW to establish to their satisfaction the condition of the equipment to be maintained and any other conditions affecting the work to be performed. This equipment is offered in an "as-is" condition. No claim shall be allowed for correction of deficiencies claimed to exist prior to award of contract.

Contractor shall be currently engaged in maintenance, repair, inspection, and testing of electrical power distribution equipment. Contractor shall have a minimum of five (5) years within the last seven (7) years of successful experience maintaining power distribution equipment identical or similar to the equipment listed in this Contract SOW.

Offerors shall submit references for the five (5) years of experience including names, addresses, and telephone numbers of specific companies and key personnel to contact.

The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of the Contract manager and an alternate shall be designated in writing to the CO/COR prior to the Contract start date. Changes to personnel shall be submitted to the Government within five (5) work days of the changes.

The Contract Manager or alternate shall have full authority to act on all Contract matters relating to the daily operation of the Contract. The Contract Manager or alternate shall be available to speak/meet with the CO or COR within 24 hours of request during normal operating hours, and or within the next business day after Friday or a Federal holiday.

Identification of Possible Follow-on Work. Any additional repair or replacement work required outside this contract will require contractor to submit a quote to COR and receive an approved PO before beginning work.

Identification of Potential Conflicts of Interest (COI).
None
Identification of Non-Disclosure Requirements.
Not Applicable
Packaging, Packing and Shipping Instructions.
None
Inspection and Acceptance Criteria.
Contractor will be responsible for meeting timelines listed in this SOW to include monthly inspection, inspection reports, and response to service call.

15. Risk Control
Work performed within the medical center may present health risks including exposure to illness and infection control. Contractor will take action to recognize and follow warning information throughout the facility.

16. Place of Performance.
Work will be performed at
Louis Stokes VA Medical Center
10701 East Blvd
Cleveland, Ohio
44106

17. Period of Performance.
Base Year: November 1, 2026 through October 31, 2027
Option Year One: November 1, 2027 through October 31, 2028
Option Year Two: November 1, 2028 through October 31, 2029
Option Year Three: November 1, 2029 through October 31, 2030
Option Year Four: November 1, 2030 through October 31, 2031

18. Point of Contact
TBD

The NAICS code for this procurement is 238210 Electrical Contractors and Other Wiring Installation Contractors and the small business size standard is $19,000,000.00.

Responses to this notice shall be e-mailed to Christopher A. Callihan at christopher.callihan@va.gov. Telephone responses will not be accepted. Responses must be received in writing no later than 3:00 p.m., Wednesday, June 17, 2026. This notice is to assist the VA in determining sources only. A solicitation is not currently available.

THE VA IS NOT SEEKING PRICING OR OFFERS OF ANY KIND. There is no guarantee, expressed or implicit, that the market research for this acquisition will result in a particular set-aside or sole source award, or any other guarantee of award strategy. All information is to be provided on a voluntary basis at no charge to the Government.

Attachments/Links