Request For Proposal, Vehicle, Equipment & Miscellaneous Bids

Location:	Indiana
Posted:	Mar 10, 2026
Due:	Mar 24, 2026
Agency:	City of South Bend
Type of Government:	State & Local
Category:	25 - Vehicular Equipment Components N - Installation of Equipment W - Lease or Rental of Equipment
Publication URL:	To access bid details, please log in.

It is the responsibility of all bidders on the Proposal, Vehicle, Equipment & Miscellaneous bids to complete the Bid/Proposal Interest Form for all bids listed below. This list does not include construction bid opportunities that are or were posted on the ARC Indiana PlanWell website (see Construction Bids section above). Bids for projects listed at ARC Indiana Planwell do not register here, you must register on ARC’s website.

Any and all future addenda or information regarding the bids listed below will be sent ONLY to those bidders registered below. Take 30 seconds to fill out the Registration Form to receive automatic updates per addenda. To receive any changes in requirements, bidders must register for each bid below in which they submit a bid. 100% of awarded bids have gone to registered bidders.

By failing to register, you risk your bid being deemed non-responsive and being rejected by the Board of Public Works. The Board of Public Works is not responsible, in any manner, for the completeness and responsiveness of a prospective bid. If you have any questions regarding this policy, please contact the Department of Engineering at 574-235-9251.

REQUIRED: Registration Form
REQUIRED: Non-Collusion, Non-Debarment, Non-Discrimination Form
After registering: View the bid specifications below.

Specification sets available:

Request for Qualifications – Guaranteed Savings Contract – Edison Water Treatment Plant Improvements Project

BID DUE DATE

March 24, 2026

Madison Lifestyle District Parking Garage

FA Wilhelm is hiring subcontractors for the attached bid packages

DUE DATE

March 17, 2026

View Planholders List for Request for Proposal, Vehicle, Equipment, and Miscellaneous bid opportunities

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The City of South Bend, Indiana (City) is soliciting responses (Responses) from qualified

Guaranteed Savings Contract Providers to this “REQUEST FOR QUALIFICATIONS” (RFQ) for

the implementation of a Guaranteed Savings Contract (Contract) for improvements to the South

Bend Edison Water Treatment Plant Improvements Project. Responses shall meet the Response

Content and Format Guidelines (Guidelines).

Responses to this RFQ are intended to provide the City with the information to select a provider

to submit a Guaranteed Maximum Price (GMP), and if the GMP is accepted, to award a Contract

for the Improvements. The Provider must be a qualified provider as defined by IC 36-1-12.5-3.

The Contract shall follow IC 36-1-12.5 and the Guidelines.

Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will

receive sealed electronic responses at bpwbids@southbendin.gov until 9:00 a.m., EDT, on

March 24, 2026. Any responses received after that time will not be accepted.

Interested firms must register at https://southbendin.gov/doing-business/invitations-to-bid-city-

contracts/. Complete Proposal Request packages and instructions are available for free download

at this web page.

Responses should be clearly marked “Response Enclosed for the Edison Water Treatment

Plant Improvements Project” in the subject line of the email to which you have attached your

bid. The name of the company/vendor, address, contact email address and phone number must be

included in the body of the email, addressed to bpwbids@southbendin.gov. Detailed instructions

and information, including the link to the Reserved Mailbox for electronic bid submittals, is

available at southbendin.gov/bids.

Questions about response conditions must be submitted via email no later than 5 p.m. on March 5,

2026 to Becca Plantz (rplantz@southbendin.gov).

RFQ responses must be submitted in the format outlined in the Guidelines. Each RFQ

response will be reviewed to determine if it is complete prior to actual evaluation. The City of

South Bend reserves the right to reject any and all RFQ responses and to be the sole judge of the

value and merit of the RFQ responses offered.

Proposals must include a signed and notarized “Non-Collusion Affidavit, Non-Debarment

Affidavit, Employment Eligibility Verification, and Non-Discrimination Commitment”

Form.

BOARD OF PUBLIC WORKS

Hillary Horvath, Clerk

Publish two (4) times:

February 13, 2026

February 19, 2026

February 20, 2026

February 26, 2026

INSTRUCTIONS TO RESPONDENTS

• Interested respondents must complete registration form at https://southbendin.gov/doing-

business/invitations-to-bid-city-contracts/ to receive addenda, updates, and site visit

details. All updates will be provided via email.

• Review the required Non-collusion form also available at the Invitations to Bid website.

Do not submit qualifications if these terms are not acceptable.

• Questions are welcome and appreciated. Questions should be submitted by email to Becca

Plantz (rplantz@southbendin.gov). Questions are due by 5 PM on March 5, 2026. Answers

to all questions will be provided in writing to all registered respondents.

• If the City determines any new information, question, or concern alters the RFQ, an

addendum will be issued to revise the RFQ.

• Responses must be submitted electronically to the Office of the City of South

Bend,Indiana, Board of Public Works at bpwbids@southbendin.gov by 9:00 a.m.,

EDT, on March 24, 2026. Responses should be clearly marked “Response Enclosed

for Edison Water Treatment Plant Improvements Project” in the subject line of the

email to which you have attached your bid. The name of the company/vendor,

address, contact email address and phone number must be included in the body of the

email. Detailed instructions and information, including the link to the Reserved Mailbox

for electronic bid submittals,is available at southbendin.gov/bids

• Late responses will not be accepted.

• The City is not liable for any cost incurred by any person or firm responding to this RFQ.

• The City reserves the right to reject as nonresponsive any responses that do not contain the

information requested in this RFQ and in the format outlined in this RFQ.

SCOPE OF PROJECT

The scope of the South Bend Edison Water Plant Improvements Project involves furnishing all

material, equipment and labor to complete the following:

a. Aerator Removal and Reaction Basin Improvements.

b. Gravity Filter Improvements.

c. Clear Well and Pump Room Improvements.

d. Chemical System Improvements.

e. Electrical and Control Upgrades.

f. Filter Backwash Process Improvements.

g. Backwash Waste & Sludge Dewatering Improvements and Additions.

h. Building Structure Improvements & Additions.

CONSTRUCTION CONSTRAINTS

The Contractor shall complete the Project with the following constraints:

a. The Work must be Substantially Complete within 330 calendar days from Notice to

Proceed.

b. The Work must be completed with a maximum plant shut down duration of 240 calendar

days within the project schedule.

SRF LOAN PROGRAM REQUIREMENTS

a. The Project is anticipated to be partially funded through the Indiana State Revolving Fund

(SRF) Loan Program administered by the Indiana Finance Authority (IFA). Any

construction contract will include provisions required by the SRF program including

Davis-Bacon Wage Requirements, Green Project Reserve (GPR) Sustainability Incentive

Requirements, and American Iron and Steel Requirements (AIS).

b. The following attached documents are provided for reference to satisfy bidding and

contracting requirements of the SRF Loan Program:

i. Front-End Document Certification

ii. Attachment A: Required Contract Provisions Related to Nondiscrimination

iii. Attachment B: Required Contract Provisions Related to Davis-Bacon Act and

Related Acts

iv. Attachment C: Required Contract Provisions Related to Suspension and

Debarment

v. Attachment D: Required Bid Instruction Related to GPR Components

vi. Attachment E: GPR Bid Breakdown

vii. Attachment F: GPR Final Summary

viii. Attachment G: Required Contract Provisions Related to American Iron and Steel

ix. Attachment H: Required Certification from Contract Related to American Iron

and Steel

x. Attachment I: Useful Life Certification

GENERAL

a. It is the intent of the City to select a single Provider to work with the City and the engineer

to provide value engineering, finalize the project scope, negotiate a Guaranteed Maximum

Price (GMP) with open book pricing, and develop a Guaranteed Savings Contract

agreement for incorporation into Engineer’s construction documents.

b. Costs for preparation of the Request for Qualifications (“RFQ”) response, coordination for

the final construction documents, and preparation of the GMP will not be reimbursed by

the Owner and are the responsibility of the Provider.

c. Owner shall be the City of South Bend

d. The RFQ response shall be limited to sixty (60) single-sided pages including resumes. All

pages shall be letter-sized (8.5” x 11”) or ledger-sized (11” x 17”)

e. Submit one digital copy of the Response.

f. The terms defined in the RFQ shall have the same meaning in these Guidelines.

g. The Provider must be certified and meet the requirements of IC 4-13.6-4.

h. Any company providing Work owned in part or whole by a shareholder, member, or officer

of the chosen Provider shall be considered a division of Provider subject to all financial

and other open price disclosures and requirements of Provider.

i. Provider should be prepared to submit its qualifications in a manner consistent with the

City of South Bend’s Code of Ordinances Chapter 14.5 – Inclusive Procurement and

Contracting with the City with respect to contracting with minority and women owned

businesses.

j. The chosen Provider shall be responsible before submitting a GMP to:

i. examine, carefully study, and provide input on Engineer’s construction documents,

ii. visit the project site and become familiar with and satisfy itself as to the general,

local, and site conditions that may affect cost, progress, and performance of the

work;

iii. become familiar with and satisfy itself as to all federal, state, and local Laws and

Regulations that may affect cost, progress, and performance of the work;

iv. carefully study all available reports of explorations and tests of subsurface

conditions at or contiguous to the site and all drawings of physical conditions in or

relating to existing surface or subsurface structures at or contiguous to the site;

v. agree at the time of submitting its GMP that no further examinations, investigations,

explorations, tests, studies, or data are necessary for the determination of its GMP

for performance of the work at a price not exceeding the GMP and within the times

in accordance with the other terms and conditions of the construction documents;

vi. become aware of the general nature of the work to be performed by Owner, if any,

and others at the site that relates to the Work; and

vii. determine that the construction documents are sufficient to indicate and convey

understanding of all terms and conditions for the performance of the work.

k. The selected Provider shall submit performance bonds and payment bonds, each in the

amount of 100% of the GMP at the execution of the GSC.

RESPONSE CONTENT AND FORMAT GUIDELINES

The following Pages and Exhibits make up the South Bend Edison Water Treatment Plant

Improvements Project request for Qualifications (RFQ) Guideline as outlined in the (local paper

sources) RFQ advertisement.

Although the Responses are to be in the form of a proposal outlining one or more construction

measures and are to be in accordance with IC-36-1-12.5, it is the City’s intent to obtain a detailed

price proposal from on the selected Provider. The Responses should include the following

elements:

Cover Page

Identify the name of the company, primary and secondary contact person (including name, email

and phone number), address of the company, and that the document is in response to the CITY

OF SOUTH BEND, INDIANA REQUEST FOR QUALIFICATIONS FROM PROVIDERS

OF A “GUARANTEED SAVINGS CONTRACT”

Table of Contents

Responses shall include a table of contents properly indicating the section and page numbers of

the information included.

Executive Summary

Responses shall include concise abstract of no more than (2) pages, providing an overview of the

Provider’s qualifications and approach related to a Water Treatment Plant Guaranteed Savings

Contract.

1) Company Background & Qualifications

a) Provide a history of the Provider with a statement about company mission, vision, and

values.

b) Include the following information on the Provider

i) Name of Company

ii) Address

iii) Telephone Number

iv) Email Address of Contact Person

v) Contact Person for this Project

c) Provider’s Qualifications and Management

i) Number of years company has operated in Indiana

ii) Number of employees residing in Indiana

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Request For Proposal, Vehicle, Equipment & Miscellaneous Bids

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