SCADA SYSTEM DEVELOPMENT FOR STORMWATER PUMP STATIONS

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
THOMAS KINLAW, III CITY MANAGER
MAYOR PRO TEM
CHRISTE WHITLEY NED, TRMC
COUNCIL MEMBERS: CITY SECRETARY
TAYLOR L. GETWOOD
CAL J. JONES ROXANN PAIS COTRONEO
WARREN PENA CITY ATTORNEY
KAALA JACOBS
DONALD FRANK, SR.
September 22, 2026
REQUEST FOR QUALIFICATIONS
SCADA SYSTEM DEVELOPMENT FOR STORMWATER PUMP STATIONS
DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00p.m., Central Standard
Time, Wednesday, September 23, 2026. (The clock located in the City Secretary's office will be the official
time.) Applicant names will be read aloud beginning at 3:15 p.m. on Wednesday, September 23, 2026 in
the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: P26-058
DELIVERY ADDRESS: Please submit one (1) original and three (3) exact duplicate copies and USB
of your RFQ to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning this Request for Qualifications and Scope of Work should be directed in writing
to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams,
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed REQUEST FOR QUALIFICATIONS (RFQ) and accompanying GENERAL
INSTRUCTIONS, CONDITIONS and SPECIFICATIONS are for your convenience in submitting
qualifications for the enclosed referenced services for the City of Port Arthur.
Qualifications must be signed by a person having authority to bind the firm in a contract. Qualifications
shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of
the envelope.
ALL QUALIFICATIONS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFQ
submittal arrives at the above location by specified deadline regardless of delivery method chosen by the
firm. Faxed or electronically transmitted RFQ submittals will not be accepted.
Clifton Williams
Purchasing Manager
Page 2 of 21

REQUESTS FOR QUALIFICATIONS
SCADA SYSTEM DEVELOPMENT FOR STORMWATER PUMP STATIONS
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon
request.
In the event you desire not to submit a bid, we would appreciate your response regarding the
reason(s). Your assistance in completing and returning this form in an envelope marked with the
enclosed bid would be appreciated.
NO BID is submitted: this time only not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 3 of 21

. REQUEST FOR QUALIFICATIONS
SCADA System Development for Stormwater Pump Stations
City of Port Arthur, Texas
1. PROJECT OVERVIEW
1.1. Background
The City of Port Arthur, Texas seeks qualified engineering firms to develop, design, and implement
a comprehensive Supervisory Control and Data Acquisition (SCADA) system for its municipal
stormwater drainage pump stations. Port Arthur, located in Jefferson County along the Texas Gulf
Coast, operates critical drainage infrastructure to manage stormwater and protect the community
from flooding events.
1.2. Project Scope
The selected engineering firm will:
* Assess the existing pump station infrastructure and control systems
* Design and develop a centralized SCADA system
* Integrate with the existing pump station equipment and controls
* Implement real-time monitoring and control capabilities
* Develop operator interfaces and reporting systems
* Implement cybersecurity framework and reporting system
* Commission and test the system
* Train the operators
* Develop standard operating procedures and maintenance protocols
1.3. Project Objectives
This project will:
* Enhance the operational efficiency of Port Arthur's drainage (stormwater) pump stations
* Improve emergency response capabilities during flood events
* Reduce operational costs through automated monitoring and control
* Implement predictive maintenance capabilities
* Provide redundant communication systems for reliability
2. PUMP STATION INVENTORY
The SCADA system will integrate up to seven (7) pump stations throughout the City's drainage system.
A detailed pump station inventory, capacities, and locations will be provided to qualified respondents.
3. TECHNICAL REQUIREMENTS
3.1. System Architecture
* Centralized SCADA server with redundant backup systems
* Distributed Remote Terminal Units (RTUs) at each pump station
* Secure communication networks (fiber optic, cellular, radio)
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* Human Machine Interface (HMI) workstations
* Historical data servers and reporting systems
* Mobile access capabilities for field personnel
3.2. Monitoring and Control Functions
* Real-time pump status and performance monitoring
* Water level monitoring in the wet wells and discharge points
* Flow rate measurement and totalization
* Power monitoring and electrical system status
* Alarm management and notification systems
* Remote pump start/stop capabilities
* Variable frequency drive (VFD) control integration
* Emergency backup power system monitoring
3.3. Communication Systems
* Primary: Fiber optic network, where available
* Secondary: Cellular communication systems
* Backup: Radio communications systems
* All systems must provide redundancy and failover capabilities
3.4. Cybersecurity Requirements
* Compliance with National Institute of Standards and Technology (NIST) cybersecurity
framework
* Network segmentation and firewall protection
* Multi-factor authentication systems
* Encrypted communications
* Regular security auditing and penetration testing
* Incident response procedures
3.5. Integration Requirements
* Integration with the City's existing IT infrastructure
* Weather monitoring system integration
* Geographic Information System (GIS) integration
* Emergency management system interfaces
* Compatibility with existing Allen-Bradley, Schneider Electric, and Siemens control systems
4. QUALIFICATION REQUIREMENTS
4.1. Minimum Qualifications
* Firm Qualifications
* Licensed professional engineering firm in the State of Texas
* Minimum 10 years' experience in SCADA system design and implementation
* Minimum five (5) years' experience with municipal drainage (stormwater) SCADA
systems
* Demonstrated experience with stormwater management systems
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* ISO 9001 certifications preferred
* Local or regional office within 200 miles of Port Arthur, Texas
* Key Personnel Qualifications
4.1..1. Project Manager
* Licensed Professional Engineer (PE) in Texas
* Minimum 10 years' project management experience
* Minimum five (5) years' SCADA project management experience
4.1..2. SCADA System Engineer
* Licensed Professional Engineer (PE) in Texas
* Minimum eight (8) years' SCADA system design experience
* Experience with Aveva Solutions, SIMATIC WinCC, Ignition, or similar SCADA
platforms
* Municipal networking and cybersecurity experience
4.1..3. Control Systems Engineer
* Minimum five (5) years' experience with PLC programming and HMI development
* Experience with Allen-Bradley, Schneider Electric, Siemens platforms
* Variable frequency drive integration experience
4.1..4. Communications Engineer
* Minimum five (5) years' experience with industrial communication systems
* Fiber optic, cellular, and radio system design experience
* Network security implementation experience
4.2. Financial Qualifications
* Minimum annual revenue of $5 million for the past three (3) years
* Bonding capacity of at least $2 million
* Professional liability insurance minimum $2 million
* General liability insurance minimum $1 million
4.3. References
Minimum five (5) references for similar SCADA projects completed within the last five (5) years for
municipal clients.
5. PROJECT INFORMATION AND CONSTRAINTS
5.1. Estimated Project Value
$???? To $???? (including design, equipment, installation, and commissioning)
5.2. Project Schedule
* RFQ Response Period:
* Qualification Review:
* Request for Proposals (RFP) Issue:
* Design Phase:
* Implementation Phase:
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* Commissioning and Training:
5.3. Environmental Considerations
* Coastal environment with high humidity and salt air exposure
* Hurricane and tropical storm preparedness requirements
* Compliance with local, state, and federal environmental regulations
* Coordination with Drainage District No. 7
5.4. Regulatory Requirements
* Compliance with the Texas Administrative Code Title 30
* National Electrical Code (NEC) compliance
* FCC regulations for radio communications
* OSHA safety requirements
6. SUBMISSION REQUIREMENTS
6.1. Qualification Package Contents
* Cover Letter (1 pages maximum)
* Statement of interest and understanding of project scope
* Commitment to project timeline and budget constraints
* Key differentiators and value propositions
* Firm Information and Qualifications (5 pages maximum)
* Company background, history, and ownership structure
* Organizational chart and staff qualifications
* Professional licenses and certifications
* Financial statements for the past three (3) years
* Insurance certificates
* Bonding capacity documentation
* Project Team (4 pages maximum)
* Proposed project organization chart
* Key personnel resumes and qualifications
* Roles and responsibilities matrix
* Percentage of time commitment for key personnel
* Local office information and staffing
* Relevant Experience (5 pages maximum)
* Minimum five (5) similar SCADA projects completed in the last 10 years
* Project descriptions including scope, budget, schedule, and outcomes
* Municipal stormwater management experience
* Coastal/hurricane environment experience
* Client references with contact information
* Technical Approach (5 pages maximum)
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* Understanding of project challenges and requirements
* Preliminary system architecture concepts
* Communication system approach
* Cybersecurity strategy
* Integration methodology
* Quality assurance and testing procedures
* Project Management Approach (2 pages maximum)
* Project delivery methodology
* Schedule management approach
* Risk management strategy
* Communication and reporting protocols
* Change management procedures
6.2. Submission Format
* Original plus three (3) copies in sealed envelope
* Electronic copy on USB drive (in PDF format)
* Maximum total page count: 20 pages (excluding required forms)
* 8.5" x 11" format, minimum 11-point font
* Bound with tabs separating each section
6.3. Required Forms (Appendices)
* Qualification Statement Form
* Non-Collusion Affidavit
* Equal Employment Opportunity Certification
* Historically Underutilized Business (HUB) Participation Plan
* Insurance Requirements Acknowledgment
* References
7. EVALUATION CRITERIA
Qualifications will be evaluated based on the following weighted criteria:
7.1. Technical Qualifications (35%)
* Relevant SCADA system experience
* Municipal stormwater management experience
* Technical approach and innovation
* Understanding of project requirements
7.2. Project Team Qualifications (25%)
* Key personnel experience and qualifications
* Team organization and commitment
* Local presence and support capabilities
7.3. Past Performance and References (25%)
* Quality of similar projects completed
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* Client satisfaction and references
* Schedule and budget performance
* Problem resolution capabilities
7.4. Firm Qualifications and Stability (15%)
* Financial stability and bond capacity
* Professional licenses and certifications
* Insurance coverage adequacy
* Corporate experience and longevity
8. SELECTION PROCESS
8.1. Selection Committee
The City will establish a selection committee comprising of representatives from:
* Public Works Department
* Information Technology Department
* Emergency Management
9. GENERAL CONDITIONS
9.1. Right to Reject
The City reserves the right to reject any or all qualifications, waive minor irregularities, and
negotiate with the selected firm.
9.2. Public Information
All submitted materials become public information subject to the Texas
9.3. Costs
9.4. Ethics and Conflicts of Interest
9.5. Equal Opportunity
10. CONTACT INFORMATION
The City of Port Arthur desires to rehabilitate and standardize its seven (7) drainage (stormwater) pump
stations by establishing reliability needs at each pump station, including estimated construction costs.
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LETTER OF INTEREST
RFQ - SCADA SYSTEM DEVELOPMENT FOR STORMWATER PUMP STATIONS
DEADLINE: SEPTEMBER 23, 2026
The undersigned firm submits the following information (this RFQ submittal) in response to the Request
for Qualifications (as amended by any Addenda), issued by the City of Port Arthur, TX (City) for stated
project for the City of Port Arthur
Enclosed, and by this reference incorporated herein and made a part of this RFP, are the following:
COMPLETED RFQ LETTER OF INTEREST FORM
NON-COLLUSION AFFIDAVIT (MUST BE NOTARIZED)
AFFIDAVIT (MUST BE NOTARIZED)
CONFLICT OF INTEREST
HOUSE BILL 89 VERIFICATION
SB 252CHAPTER 2252 CERTIFICATION
Firm understands that the City is not bound to select any firm for the final pre-qualified list and may reject
any responses submitted.
Firm also understands that all costs and expenses incurred by it in preparing this RFQ and participating in
this process will be borne solely by the firm, and that the required materials to be submitted will become
the property of the City and will not be returned.
Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or incomplete
statements in this RFQ. Firm accepts all terms of the RFQ submittal process by signing this letter of
interest and making the RFQ submittal.
This RFQ shall be governed by and construed in all respects according to the laws of the State of Texas.
Firm Name Date
Authorized Signature Title
Name (please print) Telephone
Address City/State/Zip
Email
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