329-26 D6 Madison Rest Area Landscape Services
| Location: | Ohio |
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| Posted: | Nov 13, 2025 |
| Due: | Dec 16, 2025 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000035260 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000035260 |
| Solicitation Name: | 329-26 D6 Madison Rest Area Landscape Services |
| Original Begin Date: | 11/13/2025 9:44:30 AM |
| Begin Date: | 11/13/2025 9:44:30 AM |
| End Date: | 12/16/2025 1:00:00 PM |
| Inquiry End Date: | 12/11/2025 1:00:00 PM |
| Commodity: | Landscaping services |
| MBE Set Aside: | MBE Set Aside |
| Agency: |
DOT060000 - ODOT-District 6
DOT-Dept of Transportation |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Invitation To Bid (ITB) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000035260
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Solicitation Name
329-26 D6 Madison Rest Area Landscape Services
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RFx Type
Invitation To Bid (ITB)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
11/13/2025 9:44:30 AM (ET)
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Amendment?
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End Date
12/16/2025 1:00:00 PM (ET)
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Inquiry End Date
12/11/2025 1:00:00 PM
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Summary
The purpose of this request is to establish contract pricing to provide monthly comprehensive lawn and landscape maintenance services, and requested project materials, services, and equipment at the Ohio Department of Transportation District 6 Roadside Rest Areas on Interstate 70 Eastbound, Mile Marker 70.67 and Westbound, Mile Marker 70.67 in South Vienna, OH 45369, Madison County. The awarded vendor(s) shall provide all labor, equipment, material, and incidental items necessary to perform the contracted services. |
Predecessor Contract
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Process
OhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training |
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Ship To
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1 Record(s)
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Solicitation Documents
5 Record(s)
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Attachment Preview
ITB 329 DISTRICT 6 MADISON COUNTY REST AREAS LAWN & LANDSCAPE MAINTENANCE SERVICES
REQUIREMENTS/SPECIFICATIONS
Section 1:
Intent
The purpose of this request is to establish contract pricing to provide monthly comprehensive lawn and
landscape maintenance services, and requested project materials, services, and equipment at the Ohio
Department of Transportation District 6 Roadside Rest Areas on Interstate 70 Eastbound, Mile Marker
70.67 and Westbound, Mile Marker 70.67 in South Vienna, OH 45369, Madison County. The awarded
vendor(s) shall provide all labor, equipment, material, and incidental items necessary to perform the
contracted services.
Section 2:
Contract Duration
The effective duration of this agreement shall be from January 1, 2026, through December 31, 2026,
with one (1) optional one (1) year renewal that could extend the end date to no later than December 31,
2027.
Section 3:
Award
The contract award will be made to the lowest responsive and responsible bidder based on the lump sum
cost for the contract term, all in accordance with the specifications herein.
Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date &
time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid
Responses or unsolicited Proposal amendments after the deadline.
Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT
recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any
reason, vendors must resubmit their bid if they had already submitted in a previous round, as the
previously submitted Bid Responses do NOT carry over to the new round.
The Signature process takes place after the award now. The email will come from
documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The
subject line will be the bid # Signature Request, (example: 185-26 Signature Request).
No contract can be issued to your company until we receive your signature to complete the process. And
you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into
https://ohiopays.ohio.gov.
Section 4:
Mandatory Vendor Requirements
It is a requirement of the contract that the vendor and its employees must have performed services
comparable to those required by this contract and provide proof of current liability insurance coverage in
order to be considered a responsive and responsible bidder.
4.1: References
Each bidder must have a minimum of five (5) years’ experience in performing the services required by this
contract. Therefore, each bidder shall provide with their bid submission, the name, email address,
organization, address and telephone number of at least three (3) references with whom they have
provided like services to in the last five (5) years.
Rev. 05/27/2025
1
It is a requirement of the contract that the vendor and its employees must have performed services
comparable to those required by this contract in order to be considered a responsive and responsible
bidder.
4.2: Public Liability Insurance
Each bidder shall furnish with their bid submission, proof that they carry public liability insurance with
limits of not less than three hundred thousand ($300,000) dollars for any one person and one million
($1,000,000) dollars for any one occurrence.
All insurance policies required under this section shall include an endorsement requiring the insurance
company to give thirty (30) days prior written notice to ODOT before any change of cancellation becomes
effective. All insurance policies shall be through insurance companies licensed to conduct business in the
State.
Section 5:
Site Conditions and Service Location
Vendors are encouraged to visit the sites to fully understand all the requirements of this Invitation. Those
interested may visit the site at any convenient time during daylight hours since the site is public property
and open to the public. As a courtesy, vendors visiting the sites must check in with the contracted rest
area caretaker at each facility and inform them of the reason for their visit.
Lawn Care services will be performed at the following locations and unit pricing shall include freight
charges on all items required and as shown on the site map attached to these specifications:
Madison County Interstate 70 Roadside Rest Areas 6-21 & 6-22
6-21 Interstate 70 Eastbound Mile Marker 70.67
6-22 Interstate 70 Westbound Mile Marker 70.67
South Vienna, OH 45369
Section 6:
General Requirements
• Lawn care services commence between 6:00 AM and 5:00 PM daily. Work outside of these
timeframes requires forty-eight (48) hour advance approval of the District Facilities Program
Administrator or their Designated Representative
• The vendor shall bring all tools, chemicals, equipment, and materials, etc., with them to each site visit
and take all items with them when finished. No on-site storage shall be provided by ODOT.
• The vendor shall be responsible for any act or neglect of their employees when performing work
under this contract. The vendor’s employees shall observe the rules and regulations of the facility
when engaged in work under this contract on the facility’s premises and those adjacent private or
public properties.
• The contracted services provided must be performed in a workmanlike manner by properly trained
personnel and shall conform to the highest professional standards.
• Communication must be maintained between all parties in a continual, prompt, and respectful
manner during the entirety of the effective duration of the resulting contract.
• The contractor shall guarantee its workmanship and materials for a period of one (1) year from the
date of acceptance by the facility and shall promptly remedy, at the vendor’s expense, all defects due
thereto which becomes evident during the guarantee period and pay all expenses for any damages to
other systems or structures resulting from work the awarded vendor performed.
• All work must be performed in compliance with the Occupational Safety and Health Act and any
revisions thereto. Any citations issued by OSHA shall be the sole responsibility of the Vendor.
Rev. 05/27/2025
2
Section 7:
Section 8:
• The Vendor shall always provide and utilize Personal Protective Equipment (PPE) for their employees
as appropriate. PPE includes but is not limited to substantial footwear, eye and face protection,
hearing protection, and gloves.
• All work shall be executed such that interference with building operation is kept to a minimum. The
vendor shall leave all areas neat and clean when finished.
• It shall be understood that, from time to time, sites may be opened or closed during the life of the
contract. Any potential changes in service locations and revised pricing, where applicable, shall be
mutually agreed upon by the District Facilities Program Administrator or their Designated
Representative, the awarded vendor and the Department and shall be included in or removed from the
contract.
• The vendor shall acquaint himself with all site conditions. Should excavation be required the vendor
should promptly notify the District Facilities Program Administrator or their Designated Representative
and contact a utility locator service for utility locations. Failure to do so will make the vendor liable for
all damage thereto arising from his operations.
• Vendor shall take necessary precautions to protect site conditions, irrigation, and plants. Should
damage be incurred due to their neglect, the vendor shall repair the damage to original conditions and
furnish and install equal replacement at their own expense.
• All chemical and fertilizer applications shall be made by licensed applicators for the type of chemicals
to be used. All work and chemical use shall comply with all applicable local and federal requirements.
• Assure that hoses and watering equipment and other maintenance equipment do not block paths or
be placed in a manner that may create tripping hazards. Use standard safety warning barriers and other
procedures to always maintain the site in a safe manner for visitors.
• Maintenance vehicles shall not park on the site, including walks and lawn areas at any time without the
District Facilities Program Administrator or their Designated Representative’s written permission.
• Maintain a detailed log of all maintenance activities including types of tasks, date of task, types and
quantities of materials and products used, watering times and amounts, and number of each crew.
Periodically review the logs with the District Facilities Program Administrator or their Designated
Representative and submit a copy of the logs at the end of each year of the maintenance agreement.
• Meet with the District Facilities Program Administrator or their Designated Representative a minimum
of five (5) times during the contract term to review the progress and discuss any changes that are
needed in the maintenance program. At the end of the contract term, attend a handover meeting to
formally transfer the responsibilities of maintenance to the District Facilities Program Administrator or
their Designated Representative. Provide all information on past maintenance activities and provide a
list of critical tasks that will be needed over the next 12 months. Provide all maintenance logs and soil
test data.
Background
These rest area facilities were demolished, completely reconstructed, and reopened in late 2025. The
project included enhanced landscape features with extensive use of Ohio native plantings. While this
contract will primarily be for lawn and landscape maintenance services, there may be additional services
requested to maintain the lawn and landscape as close to the original design as possible.
It is possible that there will be projects involving plant material replacement, planting bed adjustments,
drainage projects, etc. during the term of this contract to restore and/or enhance the original project
work. These projects must be priced and performed in accordance with Section 9: Additional Quoted
Services, of these specifications.
Scope of Service
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This work shall include all labor, materials, equipment, supplies, and services to sustain and maintain a
healthy, attractive, and safe condition for all trees, shrubs, groundcovers, annuals, perennials, and turf. It
shall also include the proper clean-up and offsite disposal of all debris generated in the process. All work
shall be in full compliance with procedures and techniques as described and outlined in these
specifications.
Perform all work necessary utilizing acceptable horticultural practices for the exterior landscape
maintenance of the facility as required herein. Such work includes, but is not limited to the following:
• Routine maintenance mowing and trimming.
• Sidewalk edging.
• Pruning and trimming of trees and shrubs.
• Restaking and adjustment of stakes and guying if required.
• Control and eliminate weeds in mulched areas, turf areas, planting beds, and inert materials.
• Spring and Fall cleanup services.
• Application of fertilizers, insecticides, and herbicides.
8.1: Areas to be Maintained
The awarded vendor shall maintain the areas identified during each lawn care event as identified on the
attached site plan.
8.1.1: Madison County Interstate 70 Roadside Rest Area 6-21
• Eastbound 6-21 Site
o All Areas identified Approximately 6.9 Acres
o Approximately 1375 lineal feet of sidewalk edging
8.1.2: Madison County Interstate 70 Roadside Rest Area 6-22
• Westbound 6-22 Site
o All Areas identified Approximately 9.2 Acres
o Approximately 2050 lineal feet of sidewalk edging
8.2: Soil Analysis
• Take a minimum of 4 soil samples from around the site, two in landscape beds and two in lawn, in
the Spring and have them tested by an accredited agricultural soil testing lab for chemical
composition of plant required nutrients, pH, salt and % organic matter. Test results shall include
laboratory recommendations for nutrient applications. Select and apply fertilizers at rates
recommended by the soil test.
• Make any other soil test and/or plant tissue test that may be indicated by plant conditions that may
not be related to soil nutrient levels such as soil contaminated by other chemicals or lack of chemical
uptake by the plant.
• Contact the local County Ag Extension Office for guidelines as necessary.
8.3: Watering
8.3.1: The vendor shall be fully responsible for ensuring that adequate water is provided to all plants for the
duration of the contract.
• Use standard watering horticultural procedures to ensure vitality of the Plantings, Trees, Shrubs,
Perennials and Vines. Adequately provide a quantity of rain gauges to accurately track the volume
of rainwater received by individual or groups of Plantings, Trees, Shrubs, Perennials and Vines.
Monitor the rain gauges and appropriately supplement the volume of rain with landscape
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watering.
• The vendor shall furnish the water used in watering landscape plants and trees.
• Thoroughly water all plant material at the time of planting for all new and/or replacement plants
regardless of soil moisture content. Continue to water throughout the period of establishment.
• Saturate the root zone and mulched area of each plant without causing run-off.
• Continue to water until the ground is frozen and recommence watering after the spring thaw.
8.3.2: Tree watering bags may be installed on new trees, if necessary, and maintained by the vendor through the
first term of the contract. The Vendor may install a minimum of 15-gallon watering bag for each tree to be
maintained and used for tree watering during the first term of the contract. Vendor may adjust bag capacity
as determined by tree diameter and manufacturers recommended bag size. The vendor is responsible for
maintaining water levels within the bags for sufficient delivery of water to the tree.
• The watering bags shall remain the property of the Vendor and removed at the completion of the
work.
8.4: Tree Maintenance
8.4.1: Trees that require guys, stakes or special care during the winter winds and rains shall receive the required
care prior to the time of rains and high winds to ensure that no damage results to the plant material.
Maintain plant guys in a taught position. Remove guys and stakes after the first full growing season unless
directed by District Facilities Program Administrator or their Designated Representative.
8.4.2: The vendor shall always maintain staking and guying of trees and shall be responsible for any damage to
trees or plant materials caused by chafing or breakage or foliage or limbs encountering stakes or guys.
Replace broken plant stakes and ties. If ties are too tight, they must be replaced or adjusted. Reset any trees
that have settled or are leaning as soon as the condition is noticed.
8.4.3: Grass shall be trimmed at the base of trees in a manner that shall protect tree trunks from damage to bark
and cambium layer. Do not use "power trimmers". A mulch ring band around tree trunk may be used as a
weed and grass deterrent. No volcano trees.
8.4.4: Side shoots or branches may be "headed back" but are to be left on and encouraged on all thin or spindly
tree trunks and on all trees still needing bracing or staking. Remove cross over branching, shorten or remove
developing co dominant leaders, dead wood, and winter-damaged branches. Unless directed by the District
Facilities Program Administrator or their Designated Representative, do not shear or make heading cuts.
8.4.5: Annual tree pruning and/or shaping per ANSI A300 to maintain the natural habit of the species. Always
prune out dead wood. Refer to schedule. Contact owner prior to commencing major limb removal (that is
not an emergency removal for health and safety conditions) in limbs/branches over 4” diameter.
8.4.6: Continually remove suckers. Sucker growth from the base of trees at soil level or below shall be removed,
unless otherwise directed.
8.4.7: Monitor for aphids, powdery mildew and other common ailments and treat them immediately to eliminate
such problems. The vendor shall work with the local county Ag Extension office for guidelines.
8.5: Turf Maintenance
8.5.1: Mowing, edging, and trimming all lawn areas shall be based on a thirty (30) cut season. Grass shall be cut
before the grass reaches a height of 4.5 inches from the ground and shall be cut no shorter than 3 inches
from the ground. All turf grass shall be mowed as needed between April and September, weather
dependent. Mowing in March and October is weather and lawn length dependent. Never scalp the lawn or
cut more than one-half (1/2) total blade in one mowing. All sidewalks and curbs shall be edged as well as
Rev. 05/27/2025
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