Road Asphalt Resurfacing LMIG/SAP 2026

BOARD OF COUNTY COMMISSIONERS
PROJECT:
ROAD ASPHALT RESURFACING LMIG/SAP 2026
REQUEST FOR PROPOSAL # P27-4200-07
PROPOSAL DUE: October 15th, 2026 2:00PM
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RFP #:27-4200-07 Camden County LMIG/SAP 2026

CAMDEN COUNTY BOARD OF COMMISSIONERS
Camden County Road Resurfacing
NOTICE TO PROPOSERS
The Camden County Board of Commissioners is seeking proposals to furnish all labor, equipment,
and materials for conducting road resurfacing/pavement preservation on existing paved roads.
Camden County is accepting two different price proposals to evaluate options for preserving our roads
that best fit the needs of the county.
SUBMISSION: One (1) original and three (3) copies of required proposal document must be submitted in
a sealed envelope marked "LMIG/SAP 2026 ROAD RESURFACING Proposal #P27-4200-07, mailed or
dropped off at the address below.
U.S. Postal Service: FEDEX/UPS:
Camden County Board of Commissioners Camden County Board of Commissioners
Attn: Purchasing Office Attn: Purchasing Office
P.O. Box 99 200 E. 4th St.
Woodbine, GA 31569 Woodbine, GA 31569
The proposal opening will be conducted in person on October 15th, 2026, at 2:00PM, in the historic court
room, located at 200 East 4th Street, Woodbine, GA 31569. Proposal prices will not be read.
Proposals will be accepted at the above address until the time and date specified above, and immediately after
will be publicly opened and contractor names only will be read aloud.
Proposals received after the required time or in any other location other than the Purchasing Office will not be
accepted. Camden County will not be held liable for misdirected deliveries nor deliveries that are late due to
shipping carrier. Faxed submissions will not be accepted.
All proposals submitted in response to this request shall become the property of Camden County and will be a
matter of public record available for review after award.
Proposals may be withdrawn by written request only if the request is received prior to the time and date set for
the opening proposals. Negligence on the part of the proposer in preparing the proposal confers no right of
withdrawal or modification of the proposal after it has been opened. No proposal may be withdrawn for a
period of Ninety (90) days after the time and date of opening of proposals.
QUESTIONS: regarding this project may be directed in writing to the Purchasing Officer, Kelsey Kelley, at
200E. 4th Street, Woodbine, Georgia 31569. All questions shall be received by October 5th, 2026, and answered
by October 8th, 2026. Questions must be emailed to bids@camdencountyga.gov.
BONDS: The successful proposer will be required to furnish a Performance Bond and Payment Bond on or before
the issuance of Notice to Proceed, each in the amount of 100% of the Contract Amount. All other required
Contract Documents must be fully completed and executed by the Contractor and his/her Surety, and submitted
to the Owner on or before the issuance of Notice to Proceed.
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RFP #:27-4200-07 Camden County LMIG/SAP 2026

The Owner reserves the right to reject any or all propsals, to waive informalities and to re-advertise, pursuant to
federal and state law.
SCOPE OF WORK
Contractor will provide all labor, materials, equipment, and incidentals for bituminous surface treatment, hot
mix overlay, thermoplastic striping, edge line rumble strips and raised pavement markings on approximately
13.2 miles. Work will consist of a single surface bituminous surface treatment with #89 stone used for the
aggregate, followed by a 9.5 MM Superpave overlay. The surface treatment course shall be covered with hot
mix asphalt prior to reopening the lane to traffic. This work will also include patching portions of the roadway
as outlined in the mile log. The roads, mileage, and preferred method of pavement preservation & repair are
listed in Appendix A. Striping will be thermoplastic, as per Section 653 of the GDOT Standard Specifications,
consisting of 5" white edge lines and 5" yellow centerline and skip lines which will match existing roadway
markings. Temporary paint will be required on all resurfaced segments prior to reopening the lane to traffic.
Construct SINUSOIDAL EDGELINE RUMBLE STRIPS-GROUND IN PLACE (CONTINUOUS), 6IN (150
MM), at locations as noted in log sheets in accordance with construction details T-35 and T-36.
Laydown yard for material and equipment can be provided for the contractor to use.
See Appendix A for Road List, Mileage & Preservation Type
See Appendix B for Standards
REMOVAL AND REPLACEMENT SCOPE: There are areas of isolated patching required prior to the
surface treatment and asphalt. The scope includes removal of existing pavement to the existing base, verify
elevations to ensure removal depth is sufficient to accommodate the replacement material thicknesses, add or
remove subgrade material as necessary to establish the required elevation, compact and test the subgrade
material and replace the base and pavement as follows:
* 4" Asphalt Binder, 19 mm Superpave as directed by engineer
All work to be done in accordance with the Georgia Department of Transportation Standard Specifications
Construction of Transportation Systems, Current Edition (2021), Supplemental Specifications and Special
Provisions for all bid line items included in the contract. See link to Website below.
Section 150, 400, 402, 424, 429, 456, 653 & 828 are all bid line items.
http://www.dot.ga.gov/PartnerSmart/Business/Source/specs/2021StandardSpecifications.pdf
SPECIFICATIONS
1. Work under this contract consists of furnishing all labor, material, tools, equipment and incidentals
necessary to perform road resurfacing/pavement preservation on existing paved roads as indicated below.
The contractor shall provide and manage personnel who are to perform and complete the construction as
specified herein to ensure that work is done in a safe, effective, and timely manner.
2. All roads are listed below.
3. Contract requirements: Contractors submitting bids shall certify in writing and submit with their bid that
they possess or will possess all necessary equipment and personnel to fulfill the terms of the contract and
be ready to begin upon award of authorized contract.
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4. Personnel Requirements:
a. Supervisor - The contractor shall have a competent and experienced supervisor/foreman on duty
at all times when work is being performed under this contract.
b. Crew - The contractor shall at all times provide staff and staffing levels able to perform the work
in accordance with this contract.
c. Dress Code - The minim dress code for contractor personnel for this contract shall be a clean and
complete outfit, including pants, work boots, shirt and high visibility safety vest.
5. Equipment:
a. The equipment used shall be of sufficient type, capacity, and quantity to safely and efficiently
perform the work specified in this contract. Equipment utilized by the contractor shall meet the
following requirements:
i. All equipment shall be equipped with all necessary lighting and flags to provide for a safe
operation.
ii. The equipment used by the contractor shall provide for a quality job at all times.
iii. Any equipment deemed unacceptable by the Public Works Director will not be allowed to
operate until such guards are in place and properly maintained.
iv. Support vehicles, such as pickups and service trucks, shall be contractor equipped with a
minimum of one (1) revolving or strobe type light with amber lens.
6. Safety and Traffic Control Requirements:
a. Equipment or materials moved on or across the traveled way at other times shall be done in a
manner as not to unduly interfere with traffic.
b. The contractor shall, at all times, conduct his work so as to assure the least possible obstruction of
traffic. The safety and convenience of the general public and the residents along the roadway and
the protection of persons and property shall be provided for by the contractor as specified in the
State of Georgia, Department of Transportation Standard Specifications Sections 104.05, 107.09
and 150. Traffic whose origin and destination is within the limits of the project shall be provided
ingress and egress at all times unless otherwise specified by the County. The ingress and egress
includes entrances and exits via driveways at various properties, and access to the intersecting
roads and streets. The contractor shall maintain sufficient personnel and equipment (including
flaggers and traffic control signing) on the project at all times, particularly during inclement
weather, to ensure that ingress and egress are safely provided when and where needed. Two-way
traffic shall be maintained at all times, utilizing pilot vehicles, unless otherwise specified or
approved by the County. In the event of an emergency situation, the Contractor shall provide
access to emergency vehicles and/or emergency personnel through or around the construction area.
Any pavement damaged by such an occurrence will be repaired by the Contractor at no additional
cost to the County. The contractor shall furnish, install and maintain all necessary and required
barricades, signs and other traffic control devices (including suitable lighting for night work) in
accordance with the MUTCD and DOT specifications, and take all necessary precautions for the
protection of the workers and safety of the public.
c. All scheduled operations shall be performed during the hours of daylight.
d. Any substantial vegetation or debris that may interfere with vehicle traffic or county road
maintenance operations will be removed by the contract from the right-or-way and disposed of in
the nearest wooded area. The removal of debris from road surfaces and ditches should be done in
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a timely manner, preferably daily, as to limit the likelihood of liable issues or maintenance
interruptions.
e. Contractor equipment shall be parked in a safe location so as not to interfere with traffic.
f. The contractor shall suspend operations if weather conditions are such that operations cannot be
carried out in a safe and effective manner.
g. The contractor shall notify the Public Works Director, in writing, of any accident that involves the
contractor while fulfilling this contract.
h. In the event that any damage occurs during and is caused by the equipment used for mowing
operations, the contractor will be required to repair or replace the damaged item with a like item
at the contractor's expense.
i. The contractor shall use proper signage and advanced warning signs as needed to assure safety of
all personnel within the workspace.
7. Quality Acceptance:
a. For the purpose of inspection and control, the Public Works Director, or his delegate, will monitor
the contractor's progress and performance as work is performed.
b. Restoration and clean-up work shall be performed daily. Operations shall be suspended if the
contractor fails to accomplish restoration and clean-up within an acceptable period of time. Any
existing or new debris shall be removed from gutters, sidewalks, yards, driveways, etc. within the
project limits. Failure to perform clean-up activities may result in suspension of the work.
8. Guarantee of work
a. Except as otherwise specified, all work shall be guaranteed by the contractor against defects
resulting from the use of inferior materials, equipment or workmanship for one (1) year from the
date of final acceptance.
INSURANCE REQUIREMENTS:
The Contractor must agree to maintain Workers' Compensation and liability insurance for a minimum of one
million dollars ($1,000,000) to protect the County from liability claims for damages because of bodily injury,
including death, and from liability for damages to property. The contractor will furnish a certificate of said
insurance to the Camden County Board of Commissioners before beginning the work or with submission of
proposal if listed as part of the required documents.
NO CORRECTIONS:
Once a competitive proposal is submitted, the County shall NOT accept any request by any proposer to correct
errors or omissions in any calculations or competitive price submitted. The only exception to allow a correction
is the mistake must be clerical or mathematical in nature; it cannot be an error in judgment such as failure to
properly price performance costs; the nature of the mistake must be readily apparent on the face of the bid itself;
and the intended bid price must be apparent as well. The bidder cannot resort to bid-preparation worksheets to
prove its intended bid price. Based on the above circumstances, the allowance of the correction will be at the
discretion of the Camden County Board of Commissioners.
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RFP #:27-4200-07 Camden County LMIG/SAP 2026

AWARD:
The contract to purchase will be awarded to the most responsible, responsive bidder whose submission,
conforming to the solicitation, will be most advantageous to the Camden County Board of Commissioners, price
and other factors conferred, such as quality of equipment, conformity of the specifications and warranty. Any
proposer who is in default to the Camden County Board of Commissioners at the time of submittal of the proposal
shall have that proposal rejected.
The Camden County Board of Commissioners reserves the right to clarify any terms with the concurrence of the
Vendor; however, any substantial non conformity in the offer, as determined by the Camden County Board of
Commissioners, shall be deemed non-responsive and the offer rejected. The Camden County Board of
Commissioners reserves the right to reject Proposals, or any part of any proposal, containing any additional terms
or conditions not specifically requested in the original conditions and specifications.
The Camden County Board of Commissioners reserves the right to reject any or all proposals, or any part of any
proposal, to award in part or in whole, to waive any informality in any submission, and to award a contract deemed
to be in the best interest of the Camden County Board of Commissioners. Camden County Board of
Commissioners reserves the right to accept or reject any and all responses, to waive irregularities, and to re-
advertise as may be determined to be in the best interest of the County.
The Camden County Board of Commissioners reserves the right, at any time, to modify, waive, or otherwise vary
the terms and conditions of this RFP including, but not limited to, the deadlines for submissions and submission
requirements. The County further reserves the right to cancel or withdraw this RFP at any time. The County also
reserves the right to negotiate mutually acceptable contract terms with the successful proposer.
DAYS OF COMPLETION:
Work shall be completed no later than April 30th 2027. The Contract time may be extended as approved by the
Camden County Board of Commissioners in an amount equal to time lost due to delays beyond the control of
Contractor. Such delays shall include, but not be limited to, acts or neglect by Owner or others performing
additional work, fires, floods, abnormal weather conditions or acts of God.
HOLD HARMLESS:
The Vendor will indemnify, defend, and hold harmless the Camden County Board of Commissioners from loss
for all suits, actions, or claims of any kind brought as a consequence of any negligent act or omission by the
Vendor. The Vendor agrees that this clause shall include claims involving infringement of patent or copyright.
For purposes of this document, "County" and "Vendor" includes their employees, officials, agents and
representatives.
RESTRICTED COMMUNICATION:
From the issue date of this RFP until a successful Offeror is selected and the selection is awarded, proposers are
not allowed to communicate for any reason with any employees of the Owner, the Board, or members of the
Selection Committee with respect to this RFP or the Project, except for (i) submission of questions to Purchasing
Officer only as authorized by this RFP, (ii) during the pre-proposal conference, if applicable, (iii) during
scheduled and authorized interviews for purposes of evaluation, and (iv) during authorized negotiations following
opening of the Proposals. For violation of this provision, the Owner reserves the right to reject the Proposal of
the offending proposer. No verbal agreements will be binding upon the County.
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PAYMENT:
Contractors shall provide their federal employer identification number on a standard W-9 form within 15 days after award
in order not to delay payment. Contractor shall submit request for payment directly to Camden County for payment issuance.
Invoices shall be submitted to: Camden County Board of Commissioners Attn: Jared Beaudoin Public Works Director P O
Box 99 Woodbine, GA 31569 jrbeaudoin@co.camden.ga.gov
Monthly Payment: This section is to control payments and is entered into instead of the Georgia prompt payment act
O.C.G.A. 13-11-1. Not later than the fifth day of every month the Contractor shall prepare and submit a Request for Periodic
Payment, along with an Affidavit of Payment of Claims, covering the total quantities under each item of work that has been
completed from the start of the job up to and including the last day of the preceding month, and the value of the work so
completed determined in accordance with the schedule of values for such items together with such supporting evidence as
may be required by the Owner or its designee. This estimate may also include an allowance for the cost of such materials
and equipment required in the permanent work as has been delivered to the site or stored in an approved location and suitably
protected but not as yet incorporated for the work. Under no circumstances shall any material or equipment, for which
payment has been made by the Owner to the Contractor, be sold, returned to the supplier or otherwise moved from the
storage except for incorporation into the work as covered in this contract without written authorization from the Owner. Not
later than the 30th day after submitting an accepted, approved and correct estimate along with all required documentation
(as per these contract documents) as detailed in the above paragraph, the Owner shall, after deducting previous payments
made, pay to the Contractor 90% of the amount of the estimate as approved by the Owner, as long as the gross value of
completed work is less than 50% of the total contract amount, or if the Contractor is not maintaining his construction
schedule to the satisfaction of the Owner, the Owner shall retain 10% of the gross value of the completed work as indicated
by the current approved estimate. After the gross value of the completed work becomes equal to 50% of the total contract
amount within a time period satisfactory to the Owner, than the Owner will continue to retain the 10% of the first 50% of
the work but will not require any additional retainage; provided, however, that if work is unsatisfactory or falls behind
schedule, retention may be resumed at the previous level after notification to the Contractor. Retention of contractual
payments and the retention of the escrow accounts for contracts for the installation, improvement, maintenance or repair of
water or sewer facilities shall be in accordance with the Georgia Retainage Law, Section 13-10-20, Article 2, as found in
the O.C.G.A. Before final payment is due, the Contractor shall submit evidence satisfactory to the County that all payrolls,
material bills, and other indebtedness connected with the work have been paid, except that in the case of disputed
indebtedness or liens, the Contractor may submit in lieu of evidence of payment an additional Surety Bond satisfactory to
the Owner guaranteeing payment of all such disputed amounts when adjudicated
TERM OF AGREEMENT:
The agreement shall become effective upon execution of a contract, the receipt of all required documents and
approval of the contract by Camden County Board of Commissioners.
GENERAL INSTRUCTIONS:
Proposal must contain a manual signature of an authorized representative. Proposals must be typed or printed in
ink. Use of erasable ink is not permitted. All corrections by Proposer to any Proposal entry must be initialed.
REQUIRED DOCUMENTS TO BE SUBMITTED:
One (1) original and three (3) copies of documents which must include the following information:
1. Solicitation Schedule
2. References
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3. E-Verify Contractor and/or Sub-Contractor/Sub-Subcontractor Affidavit
(Must be a Notarized Original)
4. List of Subcontractors
5. Statement of Proposer Qualifications
6. Non -Collusion
7. Proposal Signature Page & Addendums of applicable
8. Proposal Fee Schedule
9. Outline of anticipated schedule of work to be performed and description of work to be performed
10. Copy of firm's current Certificate of Insurance
11. Copy of signed W-9
SOLICIATION SCHEDULE:
RFP Available 09/17/2026
Questions Due Date 10/05/2026
Proposal Due Date 10/15/2026 2:00PM
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CONTACT INFORMATION:
Person to contact regarding this proposal:
Title:
Phone: Fax:
Email Address:
Name of person authorized to bind the Firm:
Signature:
Date:
Name of Company:
Address:
FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPOSAL MAY RESULT IN
PROPOSAL BEING DEEMED NON-RESPONSIVE.
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REFERENCES
Camden County Board of Commissioners requests a minimum of three, (3) references where work of a similar
size and scope has been completed. No references shall be the same as other references provided under this
proposal.
References
Proposers shall provide references on this form.
1. Firm Name______________________________________________________________
Brief Description of Project_________________________________________________
Completion Date__________________________________________________________
Contact________________________________Phone____________________________
Title_________________________________E-mail_____________________________
2. Firm Name______________________________________________________________
Brief Description of Project_________________________________________________
Completion Date__________________________________________________________
Contact________________________________Phone____________________________
Title_________________________________E-mail_____________________________
3. Firm Name______________________________________________________________
Brief Description of Project_________________________________________________
Completion Date__________________________________________________________
Contact________________________________Phone____________________________
Title_________________________________E-mail_____________________________
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RFP #:27-4200-07 Camden County LMIG/SAP 2026