V2526121B - CNS Bakery Bid

Vista Unified School District BID NO. V2526121B
Vista Unified School District
CNS BAKERY BID
Bid # V2526121B
BID AND CONTRA CT DOCUMENTS
BID DUE: J u ne 05, 2026
1234 Arcadia Ave.
Vista, CA 92084
Purchasing Department
(760) 726-2170, ext. 92642
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Vista Unified School District BID NO. V2526121B
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the Vista Unified School District of San Diego County, California,
acting by and through its Governing Board, hereinafter referred to as the DISTRICT will receive up to,
but not later than 11:00 a.m. on 06/05/26, sealed bids for the award of a contract for CNS BAKERY
BID No. V2526121B
Each bid shall be submitted on a form obtained at the Purchasing Department, Vista Unified School
District at 1234 Arcadia Ave, Vista, CA 92084 or at
https://www.vistausd.org/departments/businessservices/fiscal-services/purchasing. Bids may be
mailed via U.S. mail to: Vista Unified School District Purchasing Department at 1234 Arcadia
Ave, Vista, CA 92084 or delivered Fed Ex, UPS, or other courier to the above address. Bids not
received in the District's Purchasing Department by the specified date and time will be returned
unopened. It is the sole responsibility of the bidder to see that his/her bid is received at the proper time
at the address noted herein. Bids will be opened at 11:00 a.m. on 06/05/26 at the Purchasing
Department and will not be read aloud. A bid summary will be issued within 2 business days after bid
opening.
Each bid must conform and be responsive to this invitation, the Information for Bidders, the
Specifications, and all other documents comprising the pertinent Contract Documents. Copies of the
Contract Documents are now on file and may be obtained in the purchasing office at the above
address.
The bid will be awarded by grouping or sections whichever is determined to be in the best interest of
the DISTRICT. The Vista Unified School District reserves the right to reject any or all bids, to accept
or reject any one or more items of a bid or to waive any irregularities or informalities in the bids or in
the bidding.
No bidder may withdraw his bid for a period of sixty (60) days after the date set for the opening of bids.
In the event of identical bids, the Governing Board may determine by lot which bid shall be accepted
per Public Contract Code 20117.
Vista Unified School District
Martha Alvarado
Clerk of the Governing Board
Publication: The Daily Journal
Advertising dates: 05/20/26; 05/27/26
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Vista Unified School District BID NO. V2526121B
BID PACKAGE TABLE OF CONTENTS
BID No. V2526121B
CNS BAKERY BID
BID DOCUMENT SECTION PAGE
Notice to Bidders 2
Table of Contents 3
* Bid Proposal Form 4
* Non-collusion Declaration 5
Instructions and conditions to Bidders 6-11
General Conditions 12-16
Delivery Locations 17
* Agreement Page (Bidders to return 2 wet signature sets) 18-21
* Bidder Criteria Form 22
Supplier Questionnaire Form 23-24
Certification Attachments Section 25
* Equal Opportunity Employment Act 26
* Certification Regarding Lobbying Form 27
* Disclosure of Lobbying Activities Form 28-29
* Suspension and Debarment Certification Form 30
* Iran Contracting Act 31-32
* Contractor's Certificate Regarding Drug-Free Workplace 33
* Contractor's Certificate Regarding Alcoholic Beverage and 34
Tobacco-Free Campus Policy
* Contractor's Certificate Regarding Worker's Compensation 35
* Buy American Certification 36
Environmental Health Inspection Report and Bovine 37
Growth Hormone (BGH)
Attachments 38
* Attachment A, Specifications, Section A A
* Attachment B, Specifications, Section B B
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Vista Unified School District BID NO. V2526121B
* Pages that require signatures
BID PROPOSAL FORM
Board of Education
Vista Unified School District
Purchasing Department
1234 Arcadia Avenue
Vista, CA 92084
Re: Bid Proposal for Bid No. V2526121B
To: Members of the Board of Education
The undersigned, doing business under the full and complete legal firm name as set forth below, having
examined the Notice to Bidders, Instructions to Bidders, the General Conditions, the Specifications, the
Agreement, and all other documents forming a part of the bid package for the above-referenced bid, hereby
proposes to perform the Agreement, including all of its component parts, and to furnish all materials called
by them for the entire order for the prices set forth in the quotation sheets contained in said bid package.
The entire bid package is submitted, together with this Bid Proposal Form.
Name of Company: __________________________________________________________________
Legal Status (i.e., sole proprietorship, partnership, corporation): __________________
Tax I.D. Number (Sole Proprietorship Only):_______________________________________________
Address: ____________________________________________________________________________
Authorized Representative: _________________________________________________________
Signature ______________________________________________
Name (Print or Type) _____________________________________
Title __________________________________________________
Date: ________________________
Telephone: ( ) ______________ FAX: ( ) ______________
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Vista Unified School District BID NO. V2526121B
"NONCOLLUSION DECLARATION" TO BE EXECUTED BY
BIDDER AND SUBMITTED WITH PROPOSAL
(Public Contract Code Section 7106)
State of California
County of_________________________] ss.
I, the undersigned, being duly sworn, declare that I am an authorized officer of the party making
the foregoing proposal that the proposal is not made in the interest of, or on behalf of, any
undisclosed person, partnership, company, association, organization, or corporation; that the
proposal is genuine and not collusive or sham; that the Supplier has not directly or indirectly
induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly
colluded, conspired, connived, or agreed with any Supplier or anyone else to put in a false or sham
proposal, or that anyone shall refrain from proposing; that the Supplier has not in any manner,
directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
proposal price of the Supplier or any other Supplier, or to fix any overhead, profit, or cost element
of the proposal price, or that of any other Supplier, or to secure any advantage against the public
body awarding the contract of anyone interested in the proposed contract: that all statements
contained in the proposal are true; and, further, that the Supplier has not, directly or indirectly,
submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged
information or data relative thereto, or paid, and will not pay, any fee to any corporation,
partnership, company, association, organization, proposal depository, or to any member of agent
thereof to effectuate a collusive or sham proposal.
Any person executing this declaration on behalf of a Supplier that is a corporation, partnership,
joint venture, limited liability company, limited liability partnership, or any other entity, hereby
represents that he or she has full power to execute, and does execute this declaration on behalf of
the Supplier.
I, the undersigned, hereby certify that I have read and understand this Non-Collusion
Declaration and guarantee complete compliance with all the terms, conditions and stipulations.
Supplier _____________________________________________
(Type or Print Complete Legal Name of Company)
By____________________________________________ ______________________
(Signature) (Date)
Name__________________________________________ ______________________
(Type or Print) (Title)
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Vista Unified School District BID NO. V2526121B
INSTRUCTION AND CONDITONS TO BIDDERS:
No bid proposals shall receive consideration by the Vista Unified School District unless made
in accordance with the following instructions:
1. PREPARATION OF BIDS
All prices and quotations must be submitted in ink or typewritten. No pencil figures or erasures
permitted. Mistakes may be crossed out and corrections inserted adjacent thereto and must be
initialed in ink by person signing bid form. No oral, telegraphic or telephone bids or modifications
will be accepted.
Both unit price and extension (where applicable) for all line items must be shown where required
on the bid form. In case of error, unit price will govern and extensions will be corrected.
More than one unit price inserted for any one item may result in the rejection of the bid unless
alternate bids are specifically requested.
The bid amount shall include all direct and indirect cost incidentals to providing the services
described herein, such as all applicable taxes, fuel fees, licensee fee, bond fees, insurance, etc.
Signature on bids must be in ink to be considered acceptable
Responses must consist of a Hard Copy and Flash Drive which must contain the specifications in
Excel Format. The fillable copy of the specifications will be posted to the District's website:
https://www.vistausd.org/departments/businessservices/purchasing
2. REQUEST FOR INFORMATION
Any questions relative to the bid should be directed to Jose Mata-Villa, Senior Buyer, at the address
specified for receipt of bids proposals.
Request for information deadline (RFI) is May 28, 2026 @ 4:00 p.m. and responses will be issued
by May 29, 2026 @ 4:00 p.m.
3. EXECUTION OF AGREEMENT
In addition to the Bid Proposal Form, all bidders must sign and return 2 copies of the
Agreement pages (Pages 18-21) included in this invitation for bids, and must return it to the
District, together with the Bid Proposal Form and completed item pricing sheets
4. IDENTIFICATION OF BIDDER
Each bid must give the full business address of the bidder and must be signed by the bidder
with his or her usual signature. Bids by partnerships must furnish the full names of all partners
and must be signed in the partnership name by a general partner with authority to bind the
partnership in such matters, Bids by corporations must be signed with legal name of the
corporation, followed by the signature and designation of the president , secretary, or other person
authorized to bind the corporation in this matter, the name of each person signing shall also be
typed or printed below the signature, when requested by the District, satisfactory evidence of the
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Vista Unified School District BID NO. V2526121B
authority of the officer signing on behalf of the corporation shall be furnished. A bidder's failure
to properly sign required forms may result in rejection of the bid.
5. EQUAL BIDS
When bids are equal, bid shall be awarded by a drawing of lots, and shall be witnessed by three
(3) impartial observers.
6. WITHDRAWAL OF BID PROPOSALS
Any bidder may withdraw his/her bid personally or by written request at any time prior to the
scheduled closing time for the receipt of bids, but may not be withdrawn for period of ninety (90)
days after the opening of bids. A successful bidder shall not be relieved of the bid submitted
without the District's consent or bidder's recourse to Public Contract Code Sections 5100, et seq.
7. AWARD/ OF CONTRACT
The Vista Unified School District is requesting bids for two different options (A or B) which have
different delivery instructions. Option A includes delivery of all items to all District school sites.
Option B includes deliveries to "Mids and Highs" list which includes the warehouse. The Vista
Unified School District reserves the right to accept or to reject any one or more items of a bid, or
to waive any irregularities or informalities in the bids or the bidding. The bid will be awarded as
either option A or B, by either line item, grouping or sections whichever is determined to be in the
best interest of the DISTRICT. On this Bid, the District can choose to award to the bidder whose
aggregate bid for all same items bid by section or option is the lowest. The District reserves the
right to choose to do a multiple-award, based on the two different sections listed, if it provides to
be best for the District. The District will be the sole judge of merit on determining the basis for the
award of the contract.
8. REJECTION OF BIDS
The District reserves the right to accept to reject any and all bids, or any portion of combination
thereof, or award on the basis of the total bid.
9. AMENDMENTS
The terms and conditions contained in the Notice to Bidders, Bid Proposal Form, Instruction to
Bidders, General Conditions, Specifications, and Agreement herein may be amended or modified
only with the prior written approval of the District.
Any addenda or bulletins issued during the time of bidding shall form a part of the specifications
issued to bidders for the preparation of their proposals and shall constitute a part of the contract
documents.
10. EVIDENCE OF RESPONSIBILITY
Upon the request of the District, a bidder shall submit promptly to the District satisfactory evidence
showing the bidder's financial resources, the bidder's experience in the type of work being
required by the District, the bidder's organization available for the performance of the contract and
any other required evidence of the Bidder's qualifications, to perform the proposed contract. The
District may consider such evidence before making its decision awarding the proposed contract.
Failure to submit evidence of a bidder's responsibility to perform the proposed contract may result
in rejection of the bid.
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Vista Unified School District BID NO. V2526121B
11. BID SECURITY
None required
12. TAXES
Unless otherwise specified, taxes shall not be included in the bid prices. The District will compute
the state sales and use taxes. Federal excise taxes are not applicable to school district.
13. BIDDERS INTERESTED IN MORE THAN ONE BID
No person, firm or corporation shall be allowed to make, or file, or be interested in more than one
bid for the same work unless special bid conditions indicate otherwise. A person, firm, or
corporation who has submitted a sub-proposal to a bidder, or who has quoted prices of materials
to a bidder is not thereby disqualified from itself submitting a bid or quoting prices to other
contractors. No person, firm, or corporation shall be allowed to bid who has participated in the
preparation of contract specifications; a bid by such a person, firm or corporation shall be
determined to be nonresponsive.
14. QUANTITIES
The quantities indicated on the Specification Sheets are the District's best estimate, as determined
from previous annual totals and projected usages, and do not obligate the District to purchase the
indicated quantities. The actual quantities required may be substantially more or less than indicated
herein.
15. INTERPRETATION OF BID DOCUMENTS
If any bidder finds discrepancies in, or omissions from the bid documents, he/she may submit to
Jose Mata-Villa, Senior Buyer of the Vista Unified School District, a written request for
clarification to josematavilla@vistausd.org, and the responses thereto will be emailed and posted
to the purchasing webpage, https://www.vistausd.org/departments/businessservices/purchasing
Corrections will be made by addenda issued to each company that has been sent or has picked up
a bid packet. The Vista Unified School District will not be responsible for oral interpretations.
Any addenda issued during the time of bidding shall be incorporated into the bid.
16. AGREEMENT PERIOD
Bids will be valid for one (1) year; and renewable for up to two (2) additional one-year (1) terms
upon mutual agreement by both parties after the date contract is awarded. The DISTRICT reserves
the right to reject any and all bids or to waive irregularities in any bid. It is anticipated that the
agreement awarded under this bid shall be effective July 1, 2026 through June 30, 2027. Within
ninety (90) days prior to end of term, District will notify supplier of exercising renewal option.
17. COMMENCEMENT OF DELIVERIES
After receiving written notification of award, the successful bidder shall be required to commence
with the delivery of all items which they have been awarded immediately after receipt of a District
purchase order. In most instances, delivery services will begin July 1, 2026.
18. ORDER SIZE AND PLACEMENT
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Vista Unified School District BID NO. V2526121B
The DISTRICT agrees to have a $50.00 minimum order quantity on all orders placed by the
District under Section A of the CNS Market Basket and a $75.00 minimum order under Section
B. Orders which meet the minimum order quantities will qualify for free delivery. Orders which
do not meet the minimum order quantity will incur a reasonable delivery charge. Orders will be
placed by each cafeteria manager and/or Department buyer as per a mutually agreed upon schedule
between the Child Nutrition Services Department and the supplier. Managers must have the right
to adjust their orders up to 48 hours prior to their scheduled delivery day.
19. DELIVERIES
Delivery of food products shall be coordinated with the District. Deliveries are to be made in
vehicles and comply with Hazard Analysis and Critical Control Point regulations. Upon award of
bid, suppliers shall keep sufficient stocks of product and service material to ensure prompt delivery
and service schedules.
All prices shall be bid "F.O.B. Destination". Destination shall be to twenty six (26) locations
or to selected "Mids and Highs" list which require daily delivery between 5:30 am and 10:00 am.
The District will not pay handling charges, nor shall the District pay for any fuel surcharges.
Additionally, all prices offered by bidders must include on site off loading and inside delivery.
See Page 17 for a complete list of delivery locations and addresses.
Contracted Vendor Key Issuance Agreement.
The District may determine that keys need to be issued to the awarded supplier. The awarded
supplier will be required to sign the Contracted Vendor Key Issuance Agreement and adhere to
the contents of the agreement.
See attachment C for the Contracted Vendor Key Issuance Agreement.
20. SUBSTITUTIONS AND SAMPLES
The successful supplier must deliver the brands quoted and accepted by the District and meet the
delivery time promised. Failure to supply the brands specified or to deliver within the time
promised may result in cancellation of award. If circumstances beyond the supplier's control
mandate the need for a substitution, approval must be obtained from the Child Nutrition Services
Department prior to delivery. The supplier will be required to provide an equivalent product in
quality, pack size and pricing.
No Samples required for this bid.
21. NUTRITIONAL INFORMATION
In order to accommodate the computerized menu system utilized by the Child Nutrition Services
Department, the successful bidder will be required to provide a complete nutrient analysis of some
products. The nutrient information may be obtained from an independent laboratory report.
The following information will be required from the manufacturer: weight (gm), water content
(gm), calories (Kcal), protein (gm), carbohydrate (gm), fat (gm), polyunsaturated fat (gm),
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Vista Unified School District BID NO. V2526121B
saturated fat (gm), trans fats (gm), cholesterol (mg), dietary fiber (gm), vitamin A(IU), vitamin C
(mg), calcium (mg), and iron (mg).
All processed foods should contain no added artificial Trans fats.
22. METHOD OF PRICING AND COMPLETING BID
Alternate bids will be rejected. Bids stating "will negotiate" or "to be determined" or similarly
vague language will be considered as non-responsive and will be subject to rejection of bid.
Bidder must indicate brand name (when applicable) and product code number for each item. A
bid "as specified" will not be accepted. Veracity of prices submitted in this bid is the sole
responsibility of the bidder.
All bid prices must conform to the State of California Food and Agriculture Code, specifically
Section 61383, Sales below Cost.
23. BUY AMERICAN PROVISION
Federal regulations require that to the maximum extent possible, only domestic products should
be purchased consistent with the "Buy American" provisions of Public Law (P.L.) 105-336 under
the Richard B. Russell National School Lunch Act. This policy will allow for an exception only in
the case when an acceptable product is not available domestically, in which case other countries
of origin may be considered for purchase.
24. INSPECTION OF FACILITIES - EVALUATION
The District reserves the right to inspect the facilities of the bidder prior to award of the contract.
The District may request to review the bidder's current Hazard Analysis Critical Control Points
(HACCP) food safety system for their facility in order to insure optimum storage and distribution
practices. If the District determines that after such inspection that the bidder is not capable of
performance within the District's standards, their bid will not be considered. The findings and
decisions of the District shall be final.
25. FOOD DEFENSE
Bidder's distribution facility must be registered with the Food and Drug Administration and meet
the requirements outlined in the public Health Security and Bioterrorism Preparedness and
Response Act (Public law 107-188, Section 305). For further information visit the FDA's official
site at http://www.fda.gov/Food/GuidanceRegulation/FoodFacilityRegistration/default.htm.
Failure to register prior to the close of the bid shall result in the bidder's disqualification for
contract award.
26. SAFETY AND SANITATION
Child Nutrition Services staff will only receive product that meets all food safety and sanitation
requirements, therefore Child Nutrition Services staff may at any time:
* Inspect delivery vehicles for any signs of contamination.
* Check all expiration and best if used by dates.
* Use thermometers to check temperatures.
* Accept product only at acceptable temperatures.
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