2026-16 EMS Collection Services

Location:	Missouri
Posted:	Aug 9, 2026
Due:	Sep 17, 2026
Agency:	Cole County
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	2026-16
Publication URL:	To access bid details, please log in.

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COUNTY OF COLE

JEFFERSON CITY, MISSOURI

REQUEST FOR PROPOSAL

2026-16: COLLECTION SERVICES

FOR

DELINQUENT AMBULANCE SERVICE ACCOUNTS

SUBMISSIONS SHALL BE ACCEPTED UNTIL

THURSDAY, SEPTEMBER 17th at 3:00 p.m. CDT

AND RECEIVED AT:

COLE COUNTY COMMISSION

311 EAST HIGH STREET, ROOM 200

JEFFERSON CITY, MO 65101

______________________________________

Company Name

______________________________________

Direct Contact Name (Typed/Printed)

__________________________________________ __________________________________________

Mailing Address

Title

__________________________________________ __________________________________________

City/State/Zip

__________________________________________ __________________________________________

Office Telephone Number

Direct Line or Extension

I hereby certify that I am submitting the following information on behalf of the above-listed company and understand that by virtue

of executing and returning with this response this REQUIRED RESPONSE FORM, I further certify full, complete and unconditional

acceptance of the terms and conditions of this solicitation, all attachments and the contents of any Addendum released hereto.

(Submission must be signed by an officer or employee having authority to legally bind the respondent.)

_S_IG__N__H_E_R_E_____________________________

Authorized Signature

_______________________________________

Authorized Name (Typed/Printed)

______________________________________

Title

_______________________________________

Date

REQUEST FOR BID

Sealed offers will be accepted by the Cole County Commission for consideration in provision of:

2026-16

COLLECTION SERVICES

Submissions will be received at the office of the Cole County Commission, 311 East High Street, Room 200,

Jefferson City, Missouri until 3:00 p.m. on Thursday, September 17, at which time they will be publicly opened

and taken under advisement. Bidders should be aware that submissions are public record under state

law. Specifications are available at www.colecounty.org or by contacting Lexi Buechter at

abuechter@colecounty.org or (573) 634-9168.

NEWS TRIBUNE: August 9, 16, 23

Legal Notices

Cole County Commission

311 East High Street

Jefferson City MO 65101

COMMISSION

(573) 634-9110

COLE COUNTY COMMISSION

PURCHASING

1736 SOUTHRIDGE DRIVE

JEFFERSON CITY, MISSOURI 65109

REQUEST FOR PROPOSAL

PURCHASING

(573) 634-9168

1.0 OVERVIEW

1.1 NOTIFICATION. The purpose of this Request for Bid is to inform potential respondents of a bid

opportunity for the collection on delinquent ambulance service accounts for Cole County.

Respondents are responsible for being thoroughly familiar with all specifications and requirements of

this solicitation. Failure to examine any relevant document or provision thereof will not relieve the

successful respondent from any obligation under this bid. Qualified organizations are invited to

prepare an offer in response to this document and in doing so, concur with all terms, conditions,

specifications and addenda to this bid unless specifically noted otherwise in a separate section within

their submission titled “EXCEPTIONS”.

1.2 QUESTIONS, REQUESTS FOR CLARIFICATION OR INTERPRETATION. Respondents are advised that

all questions concerning the meaning or intent of these specifications must be submitted IN

WRITING and received at least five (5) business days prior to the date scheduled for bid opening.

All inquiries shall be directed to:

Lexi Buechter

abuechter@colecounty.org

As of the issuance date of this solicitation and continuing until the final date for acceptance of

submissions, all respondents are specifically directed not to discuss, hold meetings, conferences,

or technical discussions with any County employee for the purpose of responding to this

solicitation except as otherwise permitted by this bid document. Respondents should not otherwise

ask any County officials or employees questions about the bid or related issues, either orally or by

written communication. Respondents directly contacting other County employees risk elimination

from further consideration.

1.3 ISSUANCE OF ADDENDA. Every attempt shall be made to ensure that all written questions receive an

adequate and prompt response. However, in order to maintain a fair and equitable bid process, all

respondents will be advised of any questions submitted, the County’s response, and any other pertinent

information related to this solicitation via the issuance of addenda, which will be posted at

www.colecounty.org. All issued addenda are incorporated by reference as if fully set out herein.

Respondents are cautioned that the only official position of Cole County is that which is issued by

Cole County in these specifications or by addendum/amendment thereto. No other means of

communication, whether written or oral, shall be construed as a formal or official response or

statement.

An addendum may contain information that could affect bid responses. It shall be the responsibility

of the respondent to verify whether or not any addenda have been issued prior to submitting a bid

response to Cole County. The County assumes no liability if a contractor fails to incorporate addenda

into their bid. Failure to have requested an addendum covering any questions affecting the

COLLECTION SERVICES, COLE COUNTY EMS

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interpretation of these specifications shall not relieve the awarded party from delivering the completed

project, product and/or service in accordance with the intent of these specifications.

1.4 SUBMISSION REQUIREMENTS. A fully executed response, including the specification pages

comprising this invitation and any related illustrative documentation and/or issued addenda shall be:

▪ submitted in a sealed envelope identified by bid number, bid title, and bid opening date/time;

▪ complete and signed by an official authorized to obligate the agency or company submitting the

bid;

▪ inclusive of (1) complete original bid and two (2) exact duplicates.

It is the responsibility of each respondent to deliver its submission to the office of the Cole County

Commission, 311 East High Street, Room 200, Jefferson City, Missouri on or before the date and exact

time indicated for public bid opening. Fax and email submissions will not be considered. Responses

will be time and date stamped; those received late will be determined non-responsive and returned

unopened to the sender without exception.

1.5 BID OPENING. Submissions will be publicly opened in the Cole County Commission Chambers on

Thursday, September 17 at 3:00 p.m. Central. Respondents and the public are invited but not required

to attend the formal bid opening. All documents will be made available for public inspection, but no

decision relating to the award of the contract or agreement will be made at the bid opening.

1.6 ADVICE OF AWARD. Award notification letters, along with a bid tabulation summarizing responses

received, will be sent via email to all parties that submitted a response upon bid award by the Cole

County Commission.

2.0 TERMS AND CONDITIONS

2.1 INCURRING COSTS. Cole County shall not pay for any information requested herein nor be obligated

or liable for any cost incurred by any respondent in submitting a response.

2.2 RESERVATIONS. The right is hereby reserved to reject any or all submissions for any reason, in part

or in whole, received in response to this solicitation; to waive or not waive informalities or

irregularities in any response or the bidding procedures; to request supplementary information from

respondents as determined necessary to effectively evaluate responses; to cancel this solicitation,

advertise for new and/or purchase off of cooperative purchasing contract(s); and to accept, request

clarification or further negotiate the terms, conditions and/or methodology of any response if, in Cole

County’s sole judgment, the best interests of Cole County will be so served.

2.3 MODIFICATION/WITHDRAWAL. Receipt of written notice or an in-person request from a properly

identified individual prior to the official date and time set for bid opening must occur in order to modify

or withdraw a submission which has been delivered to the office of the Cole County Commission.

2.4 VALIDITY. Respondents agree that submissions will remain valid for consideration by the County for

a minimum period of ninety (90) calendar days after the date specified for bid opening.

2.5 RESPONSE MATERIAL OWNERSHIP. All material submitted in response to this solicitation becomes

the property of Cole County and may be disclosed upon proper Sunshine Law request per 610.021(12)

RSMo.

COLLECTION SERVICES, COLE COUNTY EMS

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2.6 EXCEPTIONS. The wording of this solicitation may not be changed or altered in any manner. Changes,

additions or limiting provisions made on the invitation will render the bid informal and may cause its

rejection. Taking exception to any clause in part or in whole does not necessarily disqualify a

respondent; any such exception shall be clearly identified and described in full detail in the

respondent’s submission on a separate page clearly titled “EXCEPTIONS.” Any exception will be

evaluated and accepted or rejected by Cole County, whose decision shall be final and conclusive. In

the absence of such declaration(s), the response shall be accepted as in strict compliance with all terms,

conditions, and specifications requested and the awarded party shall be held responsible for providing

the product or service accordingly.

2.7 RESTRICTIVE LANGUAGE. It shall be the responsibility of respondents to ask questions, request

changes or clarification, or otherwise advise Cole County if any language, specification or requirement

of this solicitation appear to be ambiguous, contradictory, and/or arbitrary, or appear to inadvertently

restrict or limit responses to a single source. Such notification must be directed to the Purchasing

Agent and received at least five (5) business days prior to the date set for bid opening.

2.8 INTERPRETATION. If a respondent has any questions which arise concerning the true meaning or

intent of these bid documents, plans or any part thereof which affect the cost, quality, quantity, or

character of the project or service, respondent shall request in writing that an interpretation be made

and an addendum be issued which shall then be posted at www.colecounty.org. Failure to have

requested an addendum covering any questions affecting the interpretations of the bid documents shall

not relieve the successful respondent from delivering the product, service or completed project in

accordance with the intent of the bid documents. Should any differences arise as to the meaning or

intent of these specifications, Cole County’s interpretation shall be final and conclusive.

2.9 EQUIVALENT MATERIAL/EQUIPMENT. Any listed manufacturer/model number(s) or a definite

reference to a particular material or piece of equipment is intended to establish a minimally acceptable

design, type, quality, functional capacity, and/or desired performance level. It is to be understood that

any equivalent alternate which will perform adequately the duties imposed by the general design may

be proposed and bid so long as sufficient details necessary to establish equivalency are included in the

submission. Acceptance is subject to approval of the County which may request further information,

sample(s) and/or a demonstration prior to bid award. Cole County shall be the sole judge of

equivalency.

2.10 LIKE OR SIMILAR PRODUCT. Cole County reserves the right, at its sole discretion, to obtain “like or

similar” product(s) to that which has been specified herein when use of such product is deemed in the

best interest of the County of Cole

2.11 BID FORMS. Bids made on anything other than the official bid form(s), if furnished by Cole County,

will render the bid informal and may cause its rejection.

2.12 QUALIFICATIONS OF RESPONDENTS. Cole County may make such investigations as deemed

necessary to determine the ability of any respondent to provide the product and/or service described

herein. Respondent shall furnish to the County all such information and data for this purpose that the

County may request. The County reserves the right to reject any submission if the evidence submitted

by the respondent or investigation of such respondent fails to satisfy the County that such respondent

is properly qualified to carry out the obligations of the contract and/or to complete the work

contemplated herein.

2.13 PRICES. Prices must be stated in units of quantity specified and must be firm for a minimum period

of one year. Price submitted for each item shall include all cost, of whatever nature, that is involved

COLLECTION SERVICES, COLE COUNTY EMS

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	2026-16
Bid Title:	2026-16 EMS Collection Services
Category:	Miscellaneous
Status:	Open

2026-16 EMS Collection Services

Attachment Preview

See also