Request for Proposals ? Ulmer Park Mural Design & Installation

Request for Proposals (RFP)

Ulmer Park Mural Design and Installation

City of Springfield, Georgia

Introduction

The City of Springfield, Georgia is seeking proposals from qualified mural artists or artist teams to design and install a large-scale outdoor mural at Ulmer Park. The selected artist will create an original work of public art that enhances the visual identity of the park, celebrates the Springfield community, and creates an engaging and welcoming environment for residents and visitors.

The City encourages proposals that reflect local culture, history, recreation, community pride, and the character of Springfield.

Project Overview

The project consists of the design, preparation, and installation of a mural on the exterior of the restroom building located within Ulmer Park.

Project Location

Ulmer Park
210 Jefferson Street
Springfield, Georgia 31329

Mural Surface

• Approximate dimensions: 20 feet wide x 8 feet high
• Approximate total area: 160 square feet
• Surface type: Exterior concrete block wall, primer applied

The selected artist will be responsible for all aspects of the mural project, including concept development, surface preparation recommendations, materials, installation, and final protective coating.

Project Goals

The City seeks a mural that:

• Enhances the appearance and vibrancy of Ulmer Park
• Reflects the spirit, culture, and values of the Springfield community
• Honors the history and significance  of Ulmer Park
• Creates a welcoming and visually engaging public space
• Demonstrates artistic excellence and durability for outdoor installation
• Encourages positive community interaction and civic pride

Scope of Work

The selected artist or artist team shall provide the following services:

1. Develop an original mural concept and final design
2. Participate in community engagement and/or incorporate community-inspired themes into the design
3. Coordinate with City representatives regarding design approval and scheduling
4. Provide all labor, equipment, materials, lifts/scaffolding, and supplies necessary for installation
5. Prepare the mural surface as needed
6. Install the mural in a professional and safe manner
7. Apply appropriate weather-resistant and anti-graffiti protective coatings, if applicable
8. Provide a maintenance and care plan for the completed mural
9. Maintain the project site in a safe and orderly condition throughout installation

All artwork must be original and may not infringe upon copyrighted materials.

Proposal Requirements

Interested artists or artist teams must submit a complete proposal package including the following:

1. Artist Information

• Name of artist or artist team
• Mailing address
• Phone number
• Email address
• Website and/or social media portfolio links (if available)

1. Letter of Interest

A brief statement describing:

• Interest in the project
• Relevant mural/public art experience
• Artistic approach and vision

1. Concept Proposal

Include:

• Concept narrative or description
• Preliminary sketches, renderings, or examples of style
• Description of how the mural will engage with the wall space and surrounding park environment
• Description of any proposed community engagement component

1. Budget Estimate (Required)

Proposals must include a detailed project budget estimate outlining all anticipated costs, including but not limited to:

• Artist design fees
• Materials and supplies
• Surface preparation
• Equipment rental/scaffolding/lifts
• Installation labor
• Travel expenses
• Protective coatings/sealants
• Insurance costs
• Contingency costs

The proposed budget should clearly identify the total project cost.

1. Project Timeline

Provide an estimated timeline for:

• Design development
• Surface preparation
• Installation
• Final completion

1. Maintenance Plan

Provide recommendations for long-term care and maintenance of the mural.

1. References and Work Samples

Provide:

• At least three professional references
• Examples of previous mural or public art projects, including photographs

Budget

The City anticipates awarding a contract based on available funding and proposal quality. Artists should provide a realistic and comprehensive budget estimate for the full scope of work.

The City reserves the right to negotiate scope and pricing with the selected artist.

Period of Performance

The anticipated project schedule is as follows:

• Proposal Release Date: May 29, 2026
• Proposal Submission Deadline: July 31, 2026
• Artist Selection Notification: August 12, 2026
• Project Start: September 2026
• Estimated Completion: December 2026

Artists are encouraged to complete installation within approximately two (2) to six (6) weeks, weather permitting. However, the selected artist will have up to three (3) months from the notice to proceed to complete the project.

Insurance Requirements

The selected artist or artist team must provide proof of insurance prior to beginning work, including:

• General liability insurance
• Coverage for personal injury and property damage

The artist shall be responsible for any loss or damage associated with design, fabrication, transportation, materials, equipment, and installation.

Selection Criteria

Proposals will be evaluated based on the following:

• Artistic quality and creativity
• Relevance to community character and project goals
• Experience with outdoor/public mural projects
• Feasibility of installation approach
• Durability and maintenance considerations
• Completeness and professionalism of proposal
• Budget and timeline appropriateness

Rights and Ownership

Upon final payment, the City of Springfield shall retain ownership rights to the completed mural artwork and photographs of the installation for promotional and public purposes.

The artist retains the right to use images of the completed work in portfolios and promotional materials.

Submission Instructions

Proposals must be delivered in a sealed envelope no later than July 31, 2026 at 2:00 p.m

Submit Proposals To:

City of Springfield
Attn: Jennifer Smith, City Clerk
130 South Laurel Street
Springfield, Georgia 31329

Questions regarding this RFP should be directed to:
Jennifer Smith
jsmith@springfieldga.org

Reservation of Rights

The City of Springfield reserves the right to:

• Reject any or all proposals
• Waive informalities or irregularities in proposals
• Request additional information from applicants
• Negotiate modifications to proposals
• Cancel or reissue this RFP at any time

The City is not responsible for any costs incurred by applicants in preparing or submitting proposals.

The City of Springfield appreciates your interest in contributing to the enhancement of Ulmer Park through public art.