IWQ 101626, Gwinnett County Environmental & Heritage Center Entrance Sign Replacement

October 22, 2026
INFORMAL WRITTEN QUOTE
IWQ 101626
Gwinnett County is soliciting competitive quotes from qualified contractors for the Gwinnett County Environmental &
Heritage Center Entrance Sign Replacement for the Department of Parks and Recreation.
Quotes should be typed or submitted in ink and returned to the Attention of Jake Scarpone, Purchasing Associate III.
Quotes should be received by 3:00 P.M. on November 3 , 2026 by email to Jake.Scarpone@GwinnettCounty.com or sent
to the Gwinnett County Financial Services - Purchasing Division - 2nd Floor - Financial Services, 75 Langley Drive,
Lawrenceville, Georgia 30046.
A virtual pre-quote conference is scheduled for October 27, 2026 at 10:00 A.M. via Microsoft Teams. To access the
meeting, please use the following link
(https://teams.microsoft.com/meet/2625392332833366?p=DDusqYqggS4CYh59pn) and use Meeting ID 262 539 233
283 336 6 and Passcode Ec2SD3Vu. All interested contractors are urged to attend. Questions regarding quotes should
be directed to Jake Scarpone, Purchasing Associate III at Jake.Scarpone@GwinnettCounty.com or by calling 770-822-
8722 no later than 3:00 P.M. on October 28, 2026. Quotes are legal and binding upon the bidder when submitted. The
written Quote documents supersede any verbal or written prior communications between the parties.
Successful awarded vendor will be required to meet insurance requirements. Insurance Company must be authorized to
do business in Georgia by The Georgia Insurance Department, listed in the Department of Treasury's Publication of
Companies holding Certificates of Authority as Acceptable Surety on Federal Bonds and as acceptable reinsuring
companies, and must have an A.M. Best rating of A-7 or higher.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities.
Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program
or activity of Gwinnett County Government should be directed to the ADA Coordinator, Gwinnett County Justice and
Administration Center, 770-822-8165.
Award will be made to the contractor submitting the lowest responsive and responsible quote. Gwinnett County reserves
the right to reject any or all quotes, to waive technicalities, and to make an award deemed in its best interest. Quotes may
be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the
lowest responsive, responsible bidder(s) at its discretion.
We look forward to your quote and appreciate your interest in Gwinnett County.
Jake Scarpone, CPPB
Purchasing Associate III
The following pages should be returned with your quote: Quote Schedule, Page 4
References, Page 5
Subcontractor List, Page 6
E-Verify, Page 7

IWQ 101626 PAGE 2
SPECIFICATIONS
GWINNETT COUNTY ENVIRONMENTAL & HERITAGE CENTER ENTRNACE SIGN REPLACEMENT
I. GENERAL INFORMATION
The Gwinnett County Department of Parks and Recreation is soliciting quotes from qualified contractors for
the replacement of the entrance sign at the Gwinnett County Environmental & Heritage Center located at
2020 Clean Water Drive, Buford, GA 30519.
The awarded contractor is expected to substantially complete the work within 90 calendar days of issuance
of a purchase order.
II. SPECIFICATIONS & SCOPE OF WORK
1. All specifications are listed in the attached construction documents, titled GWINNETT
ENVIRONMENTAL & HERITAGE CENTER ENTRANCE SIGN REPLACEMENT.
2. The SCOPE OF WORK includes:
The project involves renovation of an existing vehicular entrance, new vehicular island, new monument
signage, concrete walkway, wood guardrail, electrical, lighting and landscaping.
3. Implementation
The contractor shall provide all labor, materials, equipment, and supervision necessary to complete the
work as described in the Scope of Work, Specifications, and General Requirements. Work will be
considered completed when the County Representative has determined that all requirements of the
project scope have been met. The contractor shall be responsible for verification of conditions
necessary to properly execute the work. The contractor shall comply with all manufacturer
recommendations and specifications. The contractor shall haul away all trash, debris, and sediment
collected in the scope of work. The contractor will be required to work under the supervision of and
comply with directions of the County representative. This facility shall remain operational during the
project and must remain accessible to the public and personnel. All emergency egress points must
remain clear and unblocked. Other work may take place at the facility concurrently.
All work must comply with the intent of the Construction Documents. The contractor will continuously
monitor the quality of both work and materials and address all concerns and correct issues
communicated by the County Representative for each phase of work before moving on to the next
phase. The contractor must have a final proposed plan ready for the preconstruction meeting which
must be approved by the County Representative.
4. Scheduling of Work
The Contractor will email a proposed schedule to the County Representative and will provide notice of
delays as early as possible. Delays in scheduling may be approved due to inclement weather. It is
anticipated that all work will be completed during normal daytime working hours on consecutive days,
with some downtime possibly required to move vehicles from side of the parking lot to the other between
phases. The Contractor is expected to substantially complete the work within 90 calendar days of
issuance of a purchase order.
5. Protection, Cleaning and Restoration of Project Site
The Contractor shall take all necessary precautions and implement measures as applicable to protect
building fixtures and finishes in the immediate project area or affected by the project work. The
contractor also shall protect surfaces exterior to the building such as walkways, lawns, shrubs, and
trees. The contractor shall be responsible for placing all barriers, protective screening and/or signage
needed to caution or protect non-contractor personnel in the work area and adjacent spaces.

IWQ 101626 PAGE 3
The contractor shall not dispose of volatile waste such as paints, cleaners, or solvents in storm or
sanitary drains, on pavement, or in gutters on the project site. The contractor shall not handle or dispose
of waste materials, cleaning compounds, paints, solvents, or other chemicals in a manner that will
adversely affect building occupants or that will contaminate soil or be harmful to plant life on the project
site.
The contractor shall keep the worksite clean and free of debris. Trash shall be removed from the site
daily. The contractor shall always maintain a level of cleanliness and neatness needed for proper
execution of the work. Tools and other equipment must be properly stored and secured. The contractor
will secure all facility entrances at the end of each workday as indicated during the preconstruction
meeting. The contractor shall keep finished work clean and shall protect it from damage.
When the work is complete, the contractor shall clean the project site in all areas disturbed by
construction, of rubbish, waste material and litter; remove all tools, construction equipment and surplus
materials from the project site; and remove temporary protection and facilities installed during
construction. Except as otherwise provided herein, all surfaces and/or finishes damaged by
construction shall be patched, repaired, or restored to match the surrounding areas.
6. Safety Precautions and Requirements
The contractor shall take precautions to prevent fires and to facilitate fire-fighting operations. The
contractor shall store flammable materials in non-combustible containers and away from fire sources,
shall remove flammable waste promptly and regularly, and shall carefully supervise operation of
potential fire sources, such as cutting and welding.
The contractor shall take precautions to prevent accidents due to physical hazards and shall provide
barricades and signs to protect the contractor's personnel and the public from hazards and to inform
them thereof. Barricades and signage shall comply with all safety regulations.
The contractor shall provide and require use of safety equipment, clothing, and accessories as required
by construction activity and applicable safety regulations.
7. Insurance
The contractor shall obtain, maintain, and furnish the County with certificates of insurance covering the
duration of the project period. The insurance must include the terms and coverage provided for the
Vendor Insurance Requirements of these quote documents.
8. General Warranty
The contractor shall warrant against any defects in labor and materials for a minimum of 1 year from
completion of installation. The contractor shall respond to warranty calls within 48 hours and take
immediate action to repair or replace defective or malfunctioning parts within 7 days of notice.

IWQ 101626 PAGE 4
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE MAY RESULT IN REJECTION OF QUOTE
QUOTE SCHEDULE
ITEM# DESCRIPTION TOTAL PRICE
LUMP SUM FEE FOR GWINNETT COUNTY ENVIRONMENTAL & HERITAGE
1. CENTER ENTRANCE SIGN REPLACEMENT, PER ABOVE & ATTACHED $
SPECIFICATIONS
NOTES:
1. Lump Sum Fee must include all costs associated with this request including, but not limited to, labor, materials, disposal and travel time.
Certification of Non-Collusion in Quote Preparation
Signature Date
In compliance with the attached specifications, the undersigned offers and agrees, within ninety (90) days of the date of quote opening, to furnish any or all of the
items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule.
Legal Business Name
Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature Printed Name
Telephone Number Fax Number
Email Address

IWQ 101626 PAGE 5
REFERENCES
Gwinnett County requests a minimum of three (3) references from within the last five (5) years
where work of a similar size and scope has been completed.
Note: References should be customized for each project, rather than submitting the same set of
references for every project bid. The references listed should be of similar size and scope of the
project being bid on. Do not submit a project list in lieu of this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
Company Name

IWQ 101626 PAGE 6
GWINNETT COUNTY, GEORGIA
LIST OF SUBCONTRACTORS
I do , do not , propose to subcontract some of the work on this project.
I propose to Subcontract work to the following subcontractors:
NAME AND ADDRESS TYPE OF WORK
Company Name

IWQ 101626 PAGE 7
IWQ 101626, Gwinnett County Environmental & Heritage Center Entrance Sign Replacement
CONTRACTOR AFFIDAVIT AND AGREEMENT
(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)
By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration
Reform Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with
the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization
program* [any of the electronic verification of work authorization programs operated by the United States Department
of Homeland Security or any equivalent federal work authorization program operated by the United States
Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration
Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection
with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett
County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance
with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-
.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a
copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is
retained to perform such service.
_________________________________________ _____________________________________
E-Verify * User Identification Number Date Registered
_________________________________________
Legal Company Name
_________________________________________
Street Address
_________________________________________
City/State/Zip Code
_____________________________________ _____________________________________
BY: Authorized Officer or Agent Date
(Contractor Signature)
For Gwinnett County Use Only:
__________________________________________
Title of Authorized Officer or Agent of Contractor
Document ID #________________
___________________________________________
Printed Name of Authorized Officer or Agent Issue Date: ___________________
SUBSCRIBED AND SWORN
Initials: ______________________
BEFORE ME ON THIS THE
_______ DAY OF ______________________, 20_______
________________________________________________
Notary Public
My Commission Expires: ___________________________
* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is "E-Verify" operated by the U.S.
Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security
Administration (SSA).

IWQ 101626 PAGE 8
VENDOR INSURANCE REQUIREMENTS
Insurance:
Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below.
All insurance shall be maintained in the form and with a company (or companies) satisfactory to the
Gwinnett County Board of
Commissioners. The Contractor and their Subcontractor's/vendor's Certificates of Insurance shall
require that the County be notified in writing thirty (30) days prior to cancellation, modification, or non-
renewal of any insurance policy listed on the certificate(s). Upon request, the County will be provided
certified copies of all required insurance policies.
A. Minimum Coverage
Commercial General Liability (Occurrence Form):
General Aggregate (other than Prod/Comp Ops Liability) $2,000,000
Products/Completed Operations Aggregate $2,000,000
Personal & Advertising Injury Liability $1,000,000
Each Occurrence $1,000,000
* Gwinnett County Board of Commissioners to be named as Additional Insured
* Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19
or a substitute endorsement providing equivalent coverage) and CG 2037 (edition
dates of 07/04, 04/13, 12/19 or a substitute endorsement providing equivalent
coverage) must be provided with your Certificate of Insurance.
* Primary and Non-Contributory Endorsement to be specified in writing
* Contractual Liability
* Broad Form Property Damage
* Severability of Interest
* Underground, explosion, and collapse coverage
* Personal Injury (deleting both contractual and employee exclusions)
* Incidental Medical Malpractice
* Hostile Fire Pollution Wording
* Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners
* If project or operations are within 50 ft of a railroad, Contractor is required to name
the specific Railroad as an Additional Insured and provide a copy of the Additional
Insured Endorsement CG2417 or its equivalent.
* In the event the General Liability insurance required by this Contract is written on a
claims-made basis, Contractor warrants that any retroactive date under the policy
shall precede the effective date of this Contract; and that either continuous coverage
will be maintained, or an extended discovery period will be exercised for a period of
five (5) years or applicable statute of limitation period following completion of the
work.
Automobile Liability to include:
Combined Single Limit - Each Accident $1,000,000

IWQ 101626 PAGE 9
* Comprehensive form providing coverage for bodily injury, death of any person, and
property damage arising out of the ownership, maintenance, and use of all owned,
non-owned, leased, hired, borrowed vehicles, and any other statutorily required
automobile coverage.
* Gwinnett County Board of Commissioners to be named as Additional Insured
* Additional Insured Endorsements must be provided with the Certificate of Insurance
* Coverage to include loading and unloading
* Contractual Liability
Worker's Compensation & Employer's Liability Coverage to include:
Workers Compensation Georgia State Statutory Limits
Employers Liability
Bodily Injury by Accident - Each Accident $ 500,000
Bodily Injury by Disease - Policy Limit $ 500,000
Bodily Injury by Disease - Each Employee $ 500,000
* Waiver of Subrogation in favor of Gwinnett County Board of Commissioners
Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits
may be required depending on the extent of contract):
Contract Sums:
Contracts up to $999,999
Each Occurrence and Aggregate Limit $1,000,000
Contracts from $1,000,000 to $1,999,999
Each Occurrence and Aggregate Limit $3,000,000
Contracts from $2,000,000 to $4,999,999
Each Occurrence and Aggregate Limit $5,000,000
Contracts Over $5,000,000
Each Occurrence and Aggregate Limit $10,000,000
* Concurrency of Effective Dates with Primary
* Blanket Contractual Liability
* Drop Down Feature
* Umbrella Policy must be as broad as the primary policy.
* Coverage excess over General Liability, Business Auto Liability, and Employers
Liability
* In the event the Umbrella/Excess Liability insurance required by this Contract is
written on a claims- made basis, Contractor warrants that any retroactive date
under the policy shall precede the effective date of this Contract; and that either
continuous coverage will be maintained or an extended discovery period will be
exercised for a period of five (5) years or applicable statute of limitation period
following completion of the work.
* Evidence of coverage in the form of a Certificate of Insurance shall be provided to
the County prior to start of work.

IWQ 101626 PAGE 10
* Gwinnett County Board of Commissioners shall be Additional Insureds.
* Contractor shall be liable for money, securities, or other property of the County.
* Such coverage shall include an owner coverage endorsement for County and
County shall be included as a loss payee.
* Additional Insured Endorsements must be provided with the Certificate of Insurance
Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or
sensitive data (including but not limited to personally identifiable, health, or payment card data) or the
related hosting of database(s) or internet site(s):
Limit of Insurance per Claim $1,000,000
Aggregate Limit $1,000,000
The Contractor shall maintain insurance coverage for network security and privacy risks, including, but
not limited to, insurance for data breach or introduction of virus or malicious codes, consumer notification,
whether or not required by law, forensic investigation, public relations and crisis management and credit
or identity monitoring or similar remediation services, unauthorized access, failure of security information
theft, damage to destruction of or alteration of electronic information, breach of privacy perils, wrongful
disclosure and release of private information, collection, or other negligence in the handling of confidential
information, and including coverage for related regulatory fines, defenses, and penalties allowed by law.
Property Insurance:
The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment,
construction office trailers and their contents, vehicles or any other personal property utilized in the
performance of the Contractor's work. Contractor agrees to waive its rights of recovery and cause its
insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or
loss, however caused.
Riggers Liability Insurance:
If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then
those parties performing such work shall carry Rigger's Liability Insurance in an amount adequate to
insure against the physical loss or damage to the property or equipment in its care
Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned
aircraft systems (e.g., drones) and/or fixed-wing aircraft:
Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft
Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property
damage of all aircraft.
Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and
personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary
settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)
* Such policy shall include contractual liability covering all owned and non-owned
aircraft
* If the party providing the Aircraft Liability insurance is not Contractor, then
Contractor shall require such party to (a) waive any subrogation rights of
recovery they and/or their insurance carriers may have against County and any
other indemnified parties and (b) name County and such other parties as
Additional Insureds
* The Contractor shall (or shall require aircraft owner or operator) to hire,