ODOC-ADMIN-COMMUNICATIONS-FY25-Photography Services

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

SRC0000026268

12/5/2024 5:00:00 PM

The Ohio Department of Commerce is soliciting proposals to provide photography services to orchestrate, shoot and edit images depicting the 9 divisions of the Department of Commerce. Photos should focus on distinctive locations, memorable moments, and emotional connections while visually representing the mission of Commerce: “Promoting Prosperity by protecting what matters most.”. Photos will be used in social media, annual reports, and other printed materials. The budget to successfully complete this scope of work shall not exceed $20,000.00.

Contractor Information. Provide contractor information.
Itemized Quote. Quote shall be itemized according to the compensation section of this document.  Proposed costs must include all costs associated with performing the work, travel, shipping, overhead, etc.
Quote shall address all items in the scope of work and request a short narrative (see below).  Emphasis should be placed on completeness, specificity, and clarity of how the Offeror will perform the responsibilities of the project.
Include a short narrative describing the following:
Please indicate your qualifications, including holding applicable licenses and/or certifications, to perform the scope of work.
Please indicate the camera and editing software you’ll be utilizing for this project.
Please indicate your experience in performing the scope of work over the past five (5) years.
Please indicate your plan to successfully complete the scope of work during the term defined in the solicitation.
Identify any proposed subcontractors and services provided.

Nothing herein guarantees that the quote will be accepted by Commerce.
Form of Payment. Please state in the quote if you accept credit card as form of payment and if there are any additional fees applied to those purchases.  If so, please state the additional fees and/or surcharge in the quote.
Current State Contract or Agreement. If the products and/or services are currently contracted under a Department of Administrative Services (“DAS”) Contract, State Term Schedule (“STS”), Master Maintenance Agreement (“MMA”) or Master Cloud Services Agreement (“MCSA”), provide the contract number and confirm your quote pricing matches what is listed in the pricing section of the DAS contract.  If the pricing contained in your responsive documents fails to match the DAS contract pricing, your quote may be rejected.
If the product and/or service requested is not quoted from an existing DAS Contract or Agreement, please provide supplier’s Software License Agreement, Maintenance Agreement, and Terms and Conditions documentation when quoting.
If not all products and/or services are referenced on a DAS Contract, please provide two separate quotes: one for products and/or services addressed in the DAS contract and one for the products and/or services not addressed by the DAS contract.
If signature is required for products and/or services not addressed by the DAS contract, please provide the agreement and/or terms and conditions related to the purchase. This includes software license agreements.
Rejection of Quotes. Regardless of the cause, the Department may reject any quotes and/or responses that are received after the deadline provided above.
Deadline Extension. The Department may also extend the deadline at the Department’s discretion.
Costs to Prepare Quotation. This request does not commit COM to pay any cost incurred in the preparation or submission of this quotation(s) or to contract for the products and/or services for which a quote is being requested.
Evaluation of Bids. COM Project Manager will evaluate the quotes and recommend award.
Responses to this solicitation are evaluated by COM based on proposed compensation, experience, and qualifications.
COM may determine that an award is not in the best interest of COM and may reject, cancel, or re-issue the RFQ in whole or part.
Negotiations. When it has been determined that it is in the Agency’s best interest to conduct negotiations, COM may request a submission of a best and final quotation.
Contract Award. An award of a Contract shall be based upon obtaining the best value and advantage to COM.
The Director’s award of a Contract will be identified by the Director’s signature on the Contract.  The Director’s award is final and not appealable.
Offeror will be required to fulfill the Contractual obligations at the amount proposed.
COM expects the Offeror to commence work upon contract execution.  If the Offeror is unable or unwilling to commence work, COM reserves the right to cancel the award and resume the evaluation process with the next most advantageous proposal.
COM may elect to renew the Contract on the same terms and conditions in writing, executed by both parties evidencing their agreement to renew the Contract. Notice of price changes, if any, at the time of renewal, shall be provided to COM no later than 120 days prior to expiration of the current contract.  If COM elects to renew, the renewal term may be executed for up to a two (2) year period.  However, no renewal term shall extend beyond the expiration of the biennium in which the renewal commences.