TO PROVIDE CHARTER BUS SERVICE FOR TEAM TRAVEL ON AN AS NEEDED BASIS

Location:	Louisiana
Posted:	Mar 11, 2026
Due:	Apr 17, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services
Solicitation No:	JPP-RFP-0512
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL

TO PROVIDE CHARTER BUS SERVICE FOR TEAM TRAVEL FOR JEFFERSON

PARISH ATHLETIC TEAMS AND OTHER RELATED NEEDS ON AN AS-NEEDED

BASIS

RFP No.: ____0512_____________________

Proposal Receipt Date: __04/17/2026____________

Proposal Receipt Time: __3:30 p.m.____________

Jefferson Parish

Department of Purchasing

200 Derbigny Street, Suite 4400

Gretna, LA 70053

(504) 364-2678

TABLE OF CONTENTS

Contents

PART I – ADMINISTRATIVE AND GENERAL INFORMATION...................................... 3

1.1 Background, Goals and Objectives........................................................................................... 3

1.2 Purpose...................................................................................................................................... 3

1.3 Pre-proposal Conference........................................................................................................... 3

1.4 Proposal Guarantee ................................................................................................................... 4

1.5 Performance Bond .................................................................................................................... 4

1.6 Fidelity Bond Requirements ..................................................................................................... 4

1.7 Scope of Work/Services............................................................................................................ 4

1.8 Proposer Minimum Requirements ............................................................................................ 4

1.9 Period of Agreement ................................................................................................................. 5

1.10 Deliverables ............................................................................................................................ 5

1.11 Location .................................................................................................................................. 6

1.12 Proposal Submittal .................................................................................................................. 6

1.13 Proposal Response Format...................................................................................................... 7

1.14 Schedule of Events.................................................................................................................. 9

PART II – EVALUATION CRITERIA ..................................................................................... 9

2.1 TECHNICAL PROPOSAL .................................................................................................... 10

2.2 PRICE PROPOSAL................................................................................................................ 11

PART III – RFP INSTRUCTIONS, AND TERMS AND CONDITIONS ............................ 11

3.1 Number of Response Copies................................................................................................... 11

3.2 Legibility/Clarity..................................................................................................................... 11

3.4 Written Inquiries ..................................................................................................................... 11

3.5 Inquiry Periods........................................................................................................................ 12

3.6 Required Signed and Notarized Affidavits ............................................................................. 12

3.7 Proposal Validity .................................................................................................................... 13

3.8 Revisions, Withdrawals, Protest Procedures .......................................................................... 13

3.9 Cost of Offer Preparation........................................................................................................ 13

3.10 Acceptance of Proposal Content........................................................................................... 13

3.11 Written or Oral Discussions/Presentations ........................................................................... 14

3.12 Standard Terms and Conditions and Non-negotiable Contract Terms ................................. 14

3.13 Taxes ..................................................................................................................................... 15

3.14 Selected Proposer’s Responsibilities .................................................................................... 15

3.15 Insurance Requirements........................................................................................................ 15

3.16 Sub-Contractor Requirements............................................................................................... 15

3.17 No Guarantee of Quantities .................................................................................................. 15

3.18 Contract Negotiations ........................................................................................................... 16

3.19 Cancellation of RFP or Rejection of Proposals .................................................................... 16

3.20 Evaluation and Selection....................................................................................................... 16

3.21 Indemnification ..................................................................................................................... 18

3.22 Payment for Services ............................................................................................................ 18

3.23 Termination........................................................................................................................... 18

3.24 Assignment ........................................................................................................................... 19

3.25 EEOC and ADA Compliance ............................................................................................... 20

3.26 Records ................................................................................................................................. 20

3.27 Content of Contract/Order of Precedence............................................................................. 20

3.28 Contract Changes .................................................................................................................. 21

3.29 Substitution of Personnel ...................................................................................................... 21

3.30 Force Majeure ....................................................................................................................... 21

3.31 Governing Law ..................................................................................................................... 21

3.32 Claims or Controversies........................................................................................................ 21

3.33 Cybersecurity Training ......................................................................................................... 21

PART IV – FEDERAL CONTRACT PROVISIONS ............................................................. 22

PART V – PERFORMANCE STANDARDS........................................................................... 22

5.1 Performance Requirements..................................................................................................... 22

5.2 Performance Measurement/Evaluation ................................................................................... 22

PART VI - APPENDICES ......................................................................................................... 23

ATTACHMENT “A”.................................................................................................................... 23

ATTACHMENT “B”.................................................................................................................... 26

ATTACHMENT “C”.................................................................................................................... 27

ATTACHMENT “D”.................................................................................................................... 28

ATTACHMENT “E” .................................................................................................................. 300

REQUEST FOR PROPOSAL

FOR

TO PROVIDE CHARTER BUS SERVICE FOR TEAM TRAVEL FOR JEFFERSON

PARISH ATHLETIC TEAMS AND OTHER RELATED NEEDS ON AN AS-NEEDED

BASIS FOR A PERIOD OF THREE YEARS WITH AN OPTION OF ONE ADDITIONAL

YEAR

PART I – ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background, Goals and Objectives

Each year (depending upon the success of several Jefferson Parish athletic teams), the

Jefferson Parish Recreation Department supplies travel accommodations to athletic team(s)

that have earned the right to participate in tournaments outside of Jefferson Parish. Charter

bus services may also be used for other similar recreation-related activities. Included in

these accommodations is the rental of a charter bus, and its driver, for each tournament

that JPRD teams participate in for the period of that tournament. Primarily these

tournaments take place in July and August, though bus services may also be used for other

Jefferson Parish athletic teams and recreation-related activities in other months

throughout the period of this agreement and must be available upon request during

those months, as described in this request. Overnight accommodations are provided to

the driver by Jefferson Parish during each stay. The buses are needed for travel to other

parishes within Louisiana, states bordering Louisiana, and/or other states within the

continental United States. Typically, tournaments last 4-8 days, though the amount of days

of each trip is based upon the success of the team in its respective tournament. Locations

and dates of the tournaments that Jefferson Parish participates in will not be known until 2-

10 days prior to each tournament. These services will be required on an as-needed basis.

Projections for 2026, 2027, 2028,and 2029 are difficult because of the difficulty to determine

if our athletic teams will qualify for these tournaments.

1.2 Purpose

The purpose of this Request for Proposal (RFP) is to obtain competitive proposals as

allowed by Jefferson Parish Code of Ordinances Section 2-895 et. seq. from bona fide,

qualified proposers who are interested in providing Scope of Work as defined in Part II

hereof. By submitting a proposal, proposer agrees to comply with all provisions of Louisiana

law as well as compliance with the Jefferson Parish Code of Ordinances, Louisiana Code

of Ethics, applicable Jefferson Parish ethical standards and Jefferson Parish (hereinafter

sometimes referred to as the “Parish”) standard terms and conditions as adopted by

Jefferson Parish Council Resolution.

1.3 Pre-proposal Conference

NOT REQUIRED FOR THIS RFP.

1.4 Proposal Guarantee

NOT REQUIRED FOR THIS RFP

1.5 Performance Bond

NOT REQUIRED FOR THIS RFP.

1.6 Fidelity Bond Requirements

NOT REQUIRED FOR THIS RFP

1.7 Scope of Work/Services

The Jefferson Parish Recreation Department is requesting proposals for charter bus service

for its athletic teams (& other recreation-related activities) for out-of-parish travel on an as-

needed basis. The lengths of time for these trips vary. Departure dates and destinations

are often not determined until very near the departure date. Primarily these tournaments

take place in July and August, though bus services may also be used for other Jefferson

Parish athletic teams and recreation-related activities in every month throughout the period

of this agreement. Overnight accommodations are provided to the driver by Jefferson

Parish during each stay. The buses are needed for travel to other parishes within Louisiana,

states bordering Louisiana, and/or other states within the continental United States.

Tournaments typically last 4-8 days, though the number of days of each trip is based upon

the success of the team in its respective tournament. Locations and dates of the

tournaments that Jefferson Parish participates in will not be known until 2-10 days prior to

each tournament. These services will be required on an as-needed basis. Projections for

2026, 2027, 2028, and 2029 are difficult because of the difficulty to determine if our athletic

teams will qualify for these tournaments.

1.8 Proposer Minimum Requirements

Firm must be experienced at providing services similar in nature and complexity to those

outlined in this request for proposal; and meet the following criteria:

1. Vendor must be registered with the US Department of Transportation

2. Vendor must have Operating Authority from the Federal Motor Carrier Safety

Administration

3. In addition to being fully Insured as required by the Louisiana Public Service

Commission, the Vendor must show proof of meeting or exceeding Jefferson Parish

insurance requirements.

4. Current Louisiana Public Service Commission License to operate

5. Provide a fully maintained and operating bus, no older than 2020

6. Full compliance with Department of Transportation regulations

7. Provide professionally trained and knowledgeable motor coach operators.

Successful proposer shall be required to provide drivers who have been properly

vetted by proposer, including pre-employment, criminal background checks

searching national databases and evidencing that the driver has no felony

convictions in accordance with the Louisiana Class A, B, C, D, or E Standards; pre-

employment drug/alcohol screenings using certified laboratories in accordance with

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-RFP-0512	TO PROVIDE CHARTER BUS SERVICE FOR TEAM TRAVEL ON AN AS NEEDED BASIS Original: JPP-RFP-0512	03/11/2026	04/17/2026 3:30:00 PM CT

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net