Wood Utility Poles

CITY OF GENEVA ELECTRIC DEPARTMENT
1800 SOUTH STREET
GENEVA, IL 60134
SPECIFICATIONS AND CONTRACT DOCUMENTS 26-2
2026-2027
WOOD UTILITY POLES
(Material Only)
Bid Opening: 10:00 A.M. MONDAY, AUGUST 3, 2026
Bid Deposit: NOT REQUIRED
Performance Bond: NOT REQUIRED
Specifications: Attached
Return Bids To: City Administrator
City of Geneva
22 South First Street
Geneva, IL 60134
Please Mark the Return Envelope and specify the:
1. Bid Opening Date & Time
2. Title of Job
For Additional Information regarding bid, contact:
Jennifer Shelley
Purchasing & Inventory Coordinator
City of Geneva Electric Department
1800 South Street
Geneva, IL 60134
630-232-1503
Please submit entire document in duplicate intact.

Thursday, July 16, 2026
NOTICE
DUPLICATE sealed BIDS submitted in a sealed envelope with the words "WOOD UTILITY
POLES" marked on it, will be received by the City of Geneva , Illinois, until 10:00 A.M,
Monday, August 3, 2026, at the Office of the Administrator, City of Geneva, 22 South First
Street, Geneva, Illinois, 60134.
This material shall be provided in accordance with the specifications of the City of Geneva.
Contractors and Subcontractors shall pay not less than the prevailing Rate of Wages as found by
the Department of Labor or as are determined by the Court of Appeal , Kane County, to all
laborers, workman, and mechanics performing work under the Contract. A signed certification
stating the above as well as the fact that the bidder is not barred from bidding as a result of a
violation of either Section 33E-3 or 33E-4 of Chapter 720, Illinois Compiled Revised Statutes,
[720 ILCS 5/33E-3 and 5/33E4 (2009)].
The City reserves the right to defer acceptance of any proposal for a period not to exceed ( 60 )
days after the date bids are received.
The City of Geneva reserves the right to reject any or all bids and waive technicalities.
Bid packages are available for download on the city's website at
https://www.geneva.il.us/bids.aspx or can be obtained by contacting Jennifer Shelley, Purchasing
and Inventory Coordinator, City of Geneva, 1800 South Street, Geneva, IL 60134, or by calling
630-232-1503.
To be published in the Daily Herald on the following date:
Thursday, July 16, 2026

CITY OF GENEVA
BID PROPOSAL NO. 26-2 OPENING DATE: 8-03-2026
FOR: WOOD UTILITY POLES
OPENING TIME: 10:00 AM
DEPARTMENT: PUBLIC WORKS
------------------------------------------------------------------------------------------------------------------
QUANTITIES
SPECIFIC QUANTITIES ESTIMATED QUANTITIES
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BID DEPOSIT REQUIREMENTS
NOT REQUIRED CHECK OR BID BOND $1000.00
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PERFORMANCE BOND
NOT REQUIRED TO BE SUBMITTED
IN AMOUNT OF
OF CONTRACT TOTAL
------------------------------------------------------------------------------------------------------------------
SAMPLES
NOT REQUIRED TO BE SUBMITTED
WITH BID
------------------------------------------------------------------------------------------------------------------
DESCRIPTIVE LITERATURE & TECHNICAL DATA
NOT REQUIRED TO BE SUBMITTED WITH BID

INSTRUCTIONS TO BIDDERS
Bids shall be submitted to the City Administrator, City of Geneva, 22 South First Street,
Geneva, IL 60134.
Bids shall be in sealed envelopes clearly marked as to what the bid pertains to as well as time
and date of bid opening. Return address should be on outside of bid envelope.
Bids shall be submitted in DUPLICATE to the City of Geneva.
Bids shall be received on or before the time specified at which time the bids will be publicly
opened and read aloud at the office of the City Administrator. Bids received after the specified
time and date will be returned to the bidder unopened.
BIDS SHALL BE SUBMITTED ON CITY OF GENEVA BID FORMS INCLUDED IN THE
CONTRACT DOCUMENT (BID PACKAGE).
The manufacture or assembly of equipment shall be commenced within ten (10) calendar days
after written notice to proceed and shall be completed within the time stated in the successful
bidder's proposal.
The City reserves the right to consider such factors as time of completion or delivery,
materials, method of construction, experience, and responsibility of the bidder and similar
factors in determining which bid it deems to be in the City's best interest.
The City reserves the right to reject any or all of the bids, to waive informalities or
technicalities in any bid and to accept the bid which it deems to be in the best interest of the
City of Geneva.
A bid deposit will be required if indicated on the "NOTICE TO BIDDERS" form. Each bid
MUST be accompanied by a Bid Bond signed by a surety company authorized to do business in
Illinois, or by a cashier's check or certified check in the amount of $1000.00. Any bid not
accompanied by a required bid deposit may be rejected.
All bid deposits (except that of the lowest responsible bidder) will be returned after the lowest
responsible bidder is determined by the City Council. The return of the bid deposit to the
successful bidder or awardee will be contingent upon that bidder's execution of a written
contract with the City.

Any bidder may withdraw his or her bid by letter or telegraphic request or, with proper
identification, by personally securing the bid proposal at any time prior to the time fixed for
opening of bids and provided that written confirmation of any telegraphic withdrawal over the
signature of the Bidder is placed in the mail and postmarked prior to the time set for bid opening.
Telephonic request to withdraw a bid will not be considered.
The City of Geneva is exempt from the Illinois Retailers Sales and Occupation Tax. An
exemption certification will be furnished upon request.
Delivery of Goods F.O.B. Point- City of Geneva ELECTRIC UTILITY, 1800 South Street,
Geneva, IL 60134 may be indicated in City's Purchase Order or Notice to Proceed. Should any
goods be damaged during shipment, bidder shall repair or replace and damaged equipment
or materials. Bidder shall negotiate on the City's behalf, at no cost to the City, with the carrier
or other persons as required, to obtain compensation for such repair or replacement.
The City shall be notified 24 hours prior to any shipment of materials or equipment. Please
call Jennifer Shelley at (630) 232-1503 during the hours of 7:00 AM to 3:00 P.M.
All deliveries are to be made during City of Geneva Electric Utility business hours of 7:00
AM to 11:30 A.M. and 12:30 P.M. to 3:00 P.M.
Each bidder shall submit a lump sum price for material or equipment covered by the
specifications, together with any prices for alternate materials or equipment or other prices or
data listed in the Form of Proposal or as specified.
ESCALATION CLAUSES ARE NOT ACCEPTABLE.
The bidder may at his option, base quotes on furnishing substitutions that are equivalent of any
item described, named, or specified, provided the selection meets the quality and are direct
equals to the item specified. Burden of proof that proposed substitutions are equivalent, rests
with the bidder.
Submit separate prices, alternate prices, or adjusted prices for materials or equipment as
requested in the Form of Proposal. Bidders may in addition, submit prices for a combination
of these separately priced schedules. If submitting combination quotes, bidders must submit
separate schedule bids. Each schedule will be independent and subject to acceptance or
rejection without alteration or qualification.
The City may award Purchase Order on basis of separate quotes or combination bids.
Prepare bids in duplicate on Form of Proposal included herewith, one copy submitted to the
City, one copy to be retained by the bidder.
A legally authorized representative of bidder shall sign the bid.
Submit manufacturer's specifications and descriptive data on proposed materials.

All laborers, workers, mechanics, etc., employed in any public work under this contract shall
be paid in accordance with the Prevailing Wage Rates approved by the City of Geneva,
Kane County, as attached to the project specifications.
A statement certifying that the bidder is not barred from bidding on the Project Specifications
as a result of a violation of either Section 33E-3 or 33E-4 of Chapter 720, Illinois Compiled
Statutes [720 ILCS 5/33E-3 and 5/33E-4 (2009)]. The certificate form is attached to the
Project Specifications.
Bid results will be available on the City of Geneva website.
Absolutely no results will be given out over the telephone.
Questions regarding this Legal Notice, Instructions to Bidders, and Specifications should be
directed to Jennifer Shelley, Purchasing and Inventory Coordinator, Geneva Electric Utility at
(630) 232-1503.
USE FORM OF PROPOSAL INCLUDED HEREIN

CERTIFICATION OF COMPLIANCE
The undersigned hereby certifies as follows:
1. That he has the authority and consent to make this certification on behalf of the bidder,
_____________________________________________________________________ .
(Name of Company)
2. That he has knowledge of the City of Geneva Codes pertaining to the disqualification of
certain bidders.
3. That he knows that the bidder listed above is not disqualified from bidding under the
aforementioned sections.
4. That he has knowledge of the City of Geneva ordinances relating to Fair Employment
Practices and knows and understands the contents thereof; he certifies hereby that it is the
policy of the bidder to recruit, hire, train, upgrade, promote, and discipline its
employees without regard to race, creed, color, religion, age, sex, or physical or mental
impairment.
5. That said bidder is not barred from bidding on the aforementioned contract as a result of a
violation of Sections 33E-3 or 33E-4 of Chapter 720, Illinois Compiled Statutes, [720
ILCS 5/33E-3 and 33E-4 (2009)].
6. That pursuant to Chapter 65, Section 11-42.1-1 [65ILCS 5/11-42.1-1] of the Illinois
Revised Statutes, the bidder is not delinquent in the payment of any taxes administered
by the Department of Revenue.
7. That the contractor (either as an individual or company agrees to provide a drug free
workplace as provided for by the "30 ILCS 580/1 et. seq."
8. That all work under this contract shall comply with the Occupational Safety and Health
Act (OSHA) of 1975 as amended, and all other Federal, State, or Local statutes, rules, or
regulations including all City of Geneva Safety Procedures affecting the work done under
the contract.
9. That all work done under this contract shall comply with the Prevailing Wage Rate Act of
the State of Illinois [820 ILCS 130/1 et. seq.] County of Kane, Illinois in effect at the
time the work is performed.

10 Contractor acknowledges that the Freedom of Information Act, 5 ILCS 140/1 et seq. (the
.
"ACT") places an obligation on the City of Geneva to produce certain records that may
be in possession of the Contractor. Contractor shall comply with the record retention and
documentation requirements of the Local Records Retention Act, 50 ILCS 205/1 et seq.
and the Act and shall maintain all records relating to this Agreement in compliance with
the Local Records Retention Act (complying in all respects as if the Contractor was, in
fact, the City). Upon notice from the City, Contractor shall review its records promptly
and produce to the City within two business days of said notice from the City the required
documents which are responsive to a request under the Act. If additional time is
necessary to comply with the request, the Contractor may request the City to extend the
time to do so, and the City will, if time and a basis for extension under the Act permits,
consider such extensions. In the event Contractor fails to produce the requested records or
fails to produce the requested records within the time period required above and the City
is assessed a fine, fee or penalty for failure to timely comply with Act do to Contractor's
actions, Contractor shall reimburse City for all fines, fee or penalties, including
reasonable attorney's fees, paid by the City.
By submission of this bid, I certify that the bid has been arrived at independently and has been
submitted without collusion between or among any vendor of materials, supplies, equipment, or
services.
________________________________________
Name of Corporation, Partnership, or
Proprietor
________________________________________
Address
________________________________________
City State Zip
________________________________________
Telephone
________________________________________
Authorized Signature/Title
SUBSCRIBED AND SWORN to before me
this ____________day of _______________ , 20_______ .
_____________________________________________Notary Public
My commission expires:__________________________

FORM OF PROPOSAL
Name of Bidder ______________________________________________________________
Address of Bidder _____________________________________________________________
Telephone No. of Bidder ________________________________________________________
To: City Administrator
City of Geneva
22 South First Street
Geneva, IL 60134
The undersigned bidder, having examined the specifications of the following proposal, hereby
proposes to provide the required labor, services, and materials described in this Form of
Proposal, the Instruction to Bidders, and Specifications for the sum or sums stated hereinafter:
I. WOOD UTILITY POLES
FURNISH AND DELIVER _________________________________________________
________________________________________________________________________
AS SPECIFIED FOR THE SUM OF: ____________________(DOLLARS)
TO BE DELIVERED ON : __________________________________, 20_____________.
Prices contained herein are firm through _______________________________________ .
The undersigned bidder states that this proposal is made in conformity with the specifications
and agrees that, in the event of any discrepancies between any conditions of this proposal and the
specifications prepared by the City of Geneva, the provisions of the latter shall prevail.
The undersigned bidder certifies that this proposal is made in good faith, without collusion or
connection with any other person or persons bidding for these services, labor and materials.
Signed by :
BIDDER: ______________________________________
BY : __________________________________________
TITLE : _______________________________________
DATE : _______________________________________
NOTICE : SUBMIT PROPOSALS ON PROPOSAL FORM ONLY

CITY OF GENEVA PUBLIC WORKS
ELECTRIC DIVISION
SIZE, TYPE AND QUANTITY OF WOOD UTILITY POLES
CLASS LENGTH SPECIES QUANTITY UNIT COST TOTAL COST
2 35' WRC 5 ____________ ______________
1 40' WRC 3 ____________ ______________
2 40' WRC 10 ____________ ______________
1 45' WRC 5 ____________ ______________
2 45' WRC 5 ____________ ______________
1 50' WRC 1 ____________ ______________
2 50' WRC 1 ____________ ______________