Request for Proposals (RFP) for Electronics Recycling
| Location: | Minnesota |
|---|---|
| Posted: | Sep 3, 2026 |
| Due: | Sep 24, 2026 |
| Agency: | Washington County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Request for Proposals (RFP) for Electronics Recycling
|
| Category: | Washington County Public Health and Environment |
| Status: | Open |
|
Attachment Preview
Request for Proposals (RFP) for
Electronics Recycling
RFP release date: 08/24/2026
Submission due date: 09/24/2026
Government Center | 14949 62nd Street North | P. O. Box 6 | Stillwater, MN 55082-0006
P: (651) 430-6000 | F: 651-430-6730 | TTY: 651-430-6246
www.washingtoncountymn.gov
Washington County is an equal opportunity organization and employer
Table of Contents
1. Introduction ........................................................................................................................................................... 4
1.1. Background Information ................................................................................................................................. 4
1.2. Schedule.......................................................................................................................................................... 5
1.3. County Authorized Representative................................................................................................................. 5
2. Scope of Services ............................................................................................................................................... 5
2.1. General Requirements .................................................................................................................................... 5
2.2. Transportation ................................................................................................................................................ 6
2.3. Management and Disposal ............................................................................................................................. 7
2.4. Containers and Supplies ............................................................................................................................... 10
2.5. Waste Tracking ............................................................................................................................................. 10
2.6. Additional Related Services .......................................................................................................................... 11
2.7. Payment For Services.................................................................................................................................... 11
2.8. Nonexclusive Agreement .............................................................................................................................. 12
2.9. Cooperative Purchasing ................................................................................................................................ 12
2.10. General Terms, Conditions, and Warranty ................................................................................................. 12
2.11. Collection Site Conduct and Protection of Persons and Property .............................................................. 13
2.12. Auditing and Authorization of Transporters and Facilities ......................................................................... 14
2.13. Minnesota Statute § 115A.1318, Subd. 2 Compliance ............................................................................... 15
3. Proposal Content ............................................................................................................................................. 15
3.1. Cover Letter .................................................................................................................................................. 16
3.2. Qualifications, Experience, and List of References ....................................................................................... 16
3.3. Statement of Environmental Outcome......................................................................................................... 16
3.4. Electronics Management Plan ...................................................................................................................... 16
3.5. Transportation Plan ...................................................................................................................................... 16
3.6. Subcontractor Information ........................................................................................................................... 16
3.7. County’s Standard Terms and Conditions..................................................................................................... 16
3.8. Price Proposal Form ...................................................................................................................................... 17
3.9. Facility Audit Forms ...................................................................................................................................... 17
3.10. Example Invoice Form................................................................................................................................. 17
3.11. Example Certificates of Conversion, Reuse, Recycling, Disposal or Destruction........................................ 17
3.12. Example Waste Tracking Spreadsheet........................................................................................................ 17
3.13. Conflict of Interest ...................................................................................................................................... 17
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Request For Proposals (RFP) for Electronics Recycling
4. Proposal Submittal........................................................................................................................................... 17
4.1. General........................................................................................................................................................17
4.2. Proposal Submissions ................................................................................................................................... 17
5. Proposal Evaluation and Selection................................................................................................................... 17
5.1. Evaluation Committee .................................................................................................................................. 18
5.2. Evaluation Criteria ........................................................................................................................................ 18
5.3. Final Selection ............................................................................................................................................... 18
5.4. Conditions of this RFP ................................................................................................................................... 18
6. Proposal Questions .......................................................................................................................................... 19
7. Appendix List.................................................................................................................................................... 19
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Request For Proposals (RFP) for Electronics Recycling
1. Introduction
This Request for Proposals (RFP) has been prepared by Washington County, Minnesota (The County) to seek
a contractor for collection, transportation, and recycling services of covered and non-covered electronic
devices.
The County is seeking a 2-year contract that will automatically renew for up to 3 additional 1-year terms.
These services will go through the RFP solicitation process every five (5) years at minimum.
1.1. Background Information
The County operates two household hazardous waste facilities that are open four days a week year-round
(except for County-observed holidays). The two household hazardous waste facilities are collectively
referred to as the Washington County Environmental Centers but individually are known as the South
Environmental Center (SEC) and the North Environmental Center (NEC). In 2025, they collectively received
1,091,591 pounds of electronics.
The locations, hours, and electronics recycling statistics are as follows:
Facility Name
Address
Hours
Consumer Electronics
Received in 2025 (lbs)
South Environmental Center (SEC)
4039 Cottage Grove Dr.
Woodbury, MN 55129
Tuesday: 11 a.m. - 7 p.m.
Thursday: 8 a.m. - 4:30 p.m.
Friday: 8 a.m. - 4:30 p.m.
Saturday: 8 a.m. - 2 p.m.
793,247
North Environmental Center (NEC)
6065 Headwaters Pkwy.
Forest Lake, MN 55025
Monday: 11 a.m. - 7 p.m.
Wednesday: 8 a.m. - 4:30 p.m.
Friday: 8 a.m. - 4:30 p.m.
Saturday: 8 a.m. - 2 p.m.
298,344
The Washington County Environmental Centers accept all electronics defined in the Minnesota Electronics
Recycling Act including televisions, computers (central processing units, monitors, and laptops), computer
keyboards, mice, speakers, printers, other computer peripherals, VCRs, DVD players, and fax machines.
Other electronics accepted include but are not limited to radios, stereos, phones, cell phones, handheld
electronic devices, and small appliances.
The successful Contractor will:
• Collect, transport, and recycle electronics from the above locations,
• Collect, transport, and recycle electronics at one-day collection events,
• Special drop-off events located anywhere within Washington County, and
• Demonstrate a strong commitment to managing them according to the Solid Waste Management
Hierarchy outlined in the 2024-2042 Washington County Solid Waste Management Plan (SWMP).
Page |4
Request For Proposals (RFP) for Electronics Recycling
1.2. Schedule
Washington County anticipates the following schedule:
Schedule
RFP Release Date
Questions Due
Addendum Release Date
Proposals Due
Notification of Award
Contract Start Date
Due Date
08/24/2026
09/07/2026
09/14/2026
09/24/2026
10/26/2026
01/01/2027
1.3. County Authorized Representative
The County Authorized Representative for this RFP is:
Stephanie Holt
Stephanie.Holt@washingtoncountymn.gov
2. Scope of Services
The successful Contractor will have the ability to perform all the functions contained herein. Contractors
who cannot provide the full range of requested services may submit a proposal but must clearly note any
services listed in this request which would not be provided. Contractors are also encouraged to highlight any
services for which they possess particularly notable qualifications. The County reserves the right to select
more than one Contractor based on pricing for specific items.
2.1. General Requirements
1. The Contractor shall provide for the pickup, transportation, and processing of covered and non-covered
electronic devices. The County will separate covered electronic devices from non-covered electronic
devices and pack them to Contractor’s specifications.
a. “Electronic waste” shall refer to computers, network equipment, printers, televisions (including
Cathode Ray Tubes), audio equipment, telephones, peripherals, batteries, and other small
electronics and appliances without refrigerant, including microwaves.
b. “Covered” shall refer to electronics with special regulatory or security classifications.
c. “Non-covered” shall refer to standard consumer electronics.
2. The Contractor shall provide collection, transportation, and processing services at one-day collection
events located within the County as requested throughout the year, with location details provided at
least 10 business days in advance. Collection services include providing supplies, equipment (Forklift),
and labor for events.
a. These events may be hosted by The County, or in collaboration with other cities, municipalities,
or entities within Washington County.
3. The Contractor will supply boxes, pallets, shrink wrap, and any other packaging or shipping supplies
needed to transport materials. Supplies should arrive at locations in semi-trailers that will remain onsite
to be filled with electronic waste.
4. The Contractor shall use one electronics processing facility, up to four transporters, and all other
collection, processing, end market or electronic, component or process residual management facilities
Page |5
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