Ryan White Service Delivery
| Location: | Texas |
|---|---|
| Posted: | Oct 4, 2024 |
| Due: | Nov 18, 2024 |
| Agency: | Tarrant County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | F2025025 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Proposals |
| Status | Issued |
| Number | F2025025 (Ryan White Service Delivery) |
| Issue Date & Time | 10/4/2024 07:30:01 AM (CT) |
| Close Date & Time | 11/18/2024 04:00:00 PM (CT) |
| Question Cut Off Date | 10/21/2024 12:00:00 PM (CT) |
| Notes |
The Tarrant County HIV Administrative Agency (TC-HIVAA) is requesting proposals from qualified governmental and non-profit entities (hereinafter referred to as “Applicants”) to provide Ryan White Part A/MAI and Texas HIV State Services core medical and support services to individuals with HIV. Services to be contracted include: Early Intervention Services (EIS), Local AIDS Pharmaceutical Assistance (LPAP), Emergency Financial Assistance (EFA), Medical Case Management (MCM), Medical Nutrition Therapy (MNT), Medical Transportation (MT), Mental Health (MH), Oral Health Care (OH), and Outpatient Ambulatory Health Services (OAHS), Outpatient Ambulatory Health Services MAI (OAHS MAI), Non-Medical Case Management (NMCM), Food Bank/Home Delivered Meals (FB), Housing, Psychosocial Support Services (PSS), and Referral for Health Care and Support Services (RHCS).
1. CONTRACT TERMS: Vendor(s) will be awarded a
twelve
(12) month
contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract.
2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.
|
| Name | Elaine Johnson, Senior Contracts Administrator |
| Address |
100 E Weatherford St
Suite 303 Fort Worth, TX 76196-0103 USA |
| Phone | (817) 212 x7549 |
| Fax | (817) 212 x7549 |
| ekjohnson@tarrantcountytx.gov |
Bid Documents
| Document name | Format | |
|
||
|
Bid Invitation
|
Acrobat / PDF |
Bid Attachments
| File Name | Description | File Size |
|
||
|
TC_General_Terms_and_Conditions053123.pdf
|
Tarrant County General Terms and Conditions (5/31/23) | 87 KB |
|
TC_Special_Terms_and_Conditions_Standard061124.pdf
|
TC_Special_Terms_and_Conditions_Standard061124 | 87 KB |
|
TC_HUB_Policy053123.pdf
|
Tarrant County HUB Policy (5/31/23) | 201 KB |
|
F2025025_-_TC_HIVAA_2025_Request_for_Proposal_240927-3.pdf
|
F2025025 - Primary Request for Proposal Document | 834 KB |
|
Appendix_A_Access_to_Care_Table_Template-4.pdf
|
Appendix A Access to Care Table Template | 1.06 MB |
|
Appendix B Third Party Reimbursement Table Template.xlsx
|
Appendix B Third Party Reimbursement Table Template | 13 KB |
|
Appendix C Budget and Staffing WorkBook Template.xlsx
|
Appendix C - Budget and Staffing Workbook Template | 80 KB |
|
Appendix E Application Summary Template.xlsx
|
Appendix E Application Summary Template | 14 KB |
|
Appendix F Program Income Plan Template.xlsx
|
Appendix F Program Income Plan Template | 12 KB |
|
Application_Signature Page.pdf
|
Application Signature Page | 159 KB |
Attachment Preview
F2025025
Ryan White Service Delivery
Issue Date: 10/4/2024
Questions Deadline: 10/21/2024 12:00 PM (CT)
Response Deadline: 11/18/2024 04:00 PM (CT)
Contact Information
Contact: Elaine Johnson, Senior Contracts Administrator
Address: Purchasing
100 E Weatherford St
Suite 303
Fort Worth, TX 76196-0103
Phone: (817) 212 x7549
Fax: (817) 212 x7549
Email: ekjohnson@tarrantcountytx.gov
Page 1 of 12 pages
Deadline: 11/18/2024 04:00 PM (CT)
F2025025
Event Information
Number:
F2025025
Title:
Ryan White Service Delivery
Type:
Request for Proposals
Issue Date:
10/4/2024
Question Deadline: 10/21/2024 12:00 PM (CT)
Response Deadline: 11/18/2024 04:00 PM (CT)
Notes:
The Tarrant County HIV Administrative Agency (TC-HIVAA) is requesting proposals
from qualified governmental and non-profit entities (hereinafter referred to as
“Applicants”) to provide Ryan White Part A/MAI and Texas HIV State Services core
medical and support services to individuals with HIV. Services to be contracted
include: Early Intervention Services (EIS), Local AIDS Pharmaceutical Assistance
(LPAP), Emergency Financial Assistance (EFA), Medical Case Management
(MCM), Medical Nutrition Therapy (MNT), Medical Transportation (MT), Mental
Health (MH), Oral Health Care (OH), and Outpatient Ambulatory Health Services
(OAHS), Outpatient Ambulatory Health Services MAI (OAHS MAI), Non-Medical
Case Management (NMCM), Food Bank/Home Delivered Meals (FB), Housing,
Psychosocial Support Services (PSS), and Referral for Health Care and Support
Services (RHCS).
1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract,
effective from the date of award or notice to proceed as determined by the Tarrant
County Purchasing Department. At Tarrant County’s option and approval by the
Vendor, the contract may be renewed for two (2) additional twelve (12) month
periods, as further explained in Renewal Options. Prices must remain firm for the
entire contract.
2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to
renew the contract of the Vendor for two (2) additional twelve (12) month periods,
provided such option is stipulated and agreed upon by both parties. If Tarrant County
exercises the right in writing, the Vendor must update and submit any documents
required during the initial solicitation by no later than thirty (30) calendar days prior to
the commencement of the option period. Required documents must be in force for
the full period of the option. If the updated documents are not submitted by the
Vendor in complete form within the time specified, Tarrant County may rescind its
option or seek a new solicitation.
Page 2 of 12 pages
Billing Information
Contact: Accounts Payable
Address: Auditor's Office
Administration
506
100 E Weatherford St
Deadline: 11/18/2024 04:00 PM (CT)
F2025025
Phone:
Fax:
Email:
Suite 506
Fort Worth, TX 76196-0103
(817) 884 x1205
(817) 884 x1104
sap-invoices@tarrantcounty.com
Bid Activities
Virtual Pre-Proposal Conference
10/16/2024 10:00:00 AM (CT)
All Bidders are encouraged to attend a Pre-Bid GoToMeeting Video Conference to be held:
DATE: WEDNESDAY, OCTOBER 16, 2024
TIME: 10:00 A.M. - 12:00 P.M., CST
RSVP: Vendors planning to attend the Pre-Bid Conference must RSVP to BidQuestions-RSVP@tarrantcountytx.gov by
5:00 p.m., CST, Tuesday, October 15, 2024. In the email, state your company name, names of attendees, an email
address and phone number for each attendee, and reference the solicitation for which you are RSVPing. Confirmed
receipt by Tarrant County of this email is required. After the RSVP deadline, a GoToMeeting invitation will be sent to
participants.
Questions from bidders will be addressed at the pre-bid conference. Any vendor who submits a bid without attending
the scheduled pre-bid conference does so at his own risk. Such applicant who submits a bid and does not attend the
scheduled pre-bid conference waives any right to assert claims due to undiscovered conditions.
Bid Attachments
TC_General_Terms_and_Conditions053123.pdf
Tarrant County General Terms and Conditions (5/31/23)
TC_Special_Terms_and_Conditions_Standard061124.pdf
TC_Special_Terms_and_Conditions_Standard061124
TC_HUB_Policy053123.pdf
Tarrant County HUB Policy (5/31/23)
F2025025_-_TC_HIVAA_2025_Request_for_Proposal_240927-3.pdf
F2025025 - Primary Request for Proposal Document
Appendix_A_Access_to_Care_Table_Template-4.pdf
Appendix A Access to Care Table Template
Appendix B Third Party Reimbursement Table Template.xlsx
Appendix B Third Party Reimbursement Table Template
Appendix C Budget and Staffing WorkBook Template.xlsx
Appendix C - Budget and Staffing Workbook Template
Appendix E Application Summary Template.xlsx
Appendix E Application Summary Template
Appendix F Program Income Plan Template.xlsx
Appendix F Program Income Plan Template
Application_Signature Page.pdf
Application Signature Page
Download
Download
Download
Download
Download
Download
Download
Download
Download
Download
Page 3 of 12 pages
Deadline: 11/18/2024 04:00 PM (CT)
F2025025
Requested Attachments
Deficiencies and Deviations
If applicable, attach a listing of ALL deficiencies and deviations from the requirements as outlined in this Proposal.
Unless specifically listed, your response will be considered to be in FULL compliance with this Proposal. Respondent
assumes the responsibility of identifying all deficiencies and deviations and if not identified, all requirements of this
Proposal stipulated must be fulfilled at no additional expense to Tarrant County.
APPLICATION
(Attachment required)
I. Applicant Experience
II. Statement of Impact
III. Service Delivery & Service Category Questions
IV. Performance
V. Financial Management
The upload of this application, which includes responses to Section 6, must not exceed 60 pages. Please respond to
all questions, referring to all attachments, as outlined in the RFP instructions beginning on Page 16 of the RFP
document.
ATTACHMENTS 1- 14 LISTED BELOW DO NOT COUNT TOWARDS THE PAGE LIMIT.
ATTACHMENT 1:
(Attachment required)
List of Board Members
ATTACHMENT 2:
(Attachment required)
Financial Policies
ATTACHMENT 3:
Single Audit, if applicable
ATTACHMENT 4 (Appendix A)
(Attachment required)
Access to Care Table
ATTACHMENT 5:
(Attachment required)
Memorandums of Understanding (MOU's)
ATTACHMENT 6:
(Attachment required)
Sliding Fee Scale
ATTACHMENT 7 (Appendix C)
(Attachment required)
Budget and Staffing Workbook
ATTACHMENT 8:
(Attachment required)
Organizational Chart
ATTACHMENT 9:
(Attachment required)
Job Descriptions
ATTACHMENT 10:
(Attachment required)
Medical Case Management (MCM) MOU
Page 4 of 12 pages
Deadline: 11/18/2024 04:00 PM (CT)
F2025025
ATTACHMENT 11:
(Attachment required)
Most recent client satisfaction tool and results
ATTACHMENT 12 (Appendix F)
(Attachment required)
Program Income Plan
ATTACHMENT 13:
(Attachment required)
Third Party Reimbursement Table and Other Sources of Funding Table
ATTACHMENT 14 (Appendix E)
(Attachment required)
Application Summary
Application Signature Page
(Attachment required)
Please complete and upload.
Diversity Certification(s)
Please upload if applicable.
Bid Attributes
1 Insurance Requirements
MINIMUM INSURANCE REQUIREMENTS:
Vendor shall take out, pay for and maintain at all times during the prosecution of the work under the contract, the
following forms of insurance, in carriers acceptable to and approved by Tarrant County.
1) Workers' Compensation/Employer’s Liability a. Worker’s Compensation — statutory b. Employer’s Liability —
$500,000
2) Commercial General Liability: a. Bodily Injury/Personal Injury/Property Damage — $1,000,000 per
occurrence/$2,000,000 aggregate
3) Auto Liability: a. Combined Single Limit (CSL) — $500,000 per occurrence
Tarrant County reserves the right to review the insurance requirements of this section during the effective period of
the contract and to require adjustment of insurance coverage and their limits when deemed necessary and prudent
by Tarrant County based upon changes in statutory law, court decisions, or the claims history of the industry as well
as the Vendor.
Required Provisions:
1) Proof of Carriage of Insurance − All Certificates of Insurance will be required in duplicate and filed with the
Tarrant County Purchasing Agent and the Budget and Risk Management Department at 100 East Weatherford
Street, Suite 305, Fort Worth, Texas 76196 prior to work commencing.
2) All Certificates shall provide Tarrant County with an unconditional thirty (30) days written notice in case of
cancellation or any major change.
3) As to all applicable coverage, policies shall name Tarrant County and its officers, employees, and elected
representatives as an additional insured.
4) All copies of the Certificates of Insurance shall reference the project name and solicitation number for which the
insurance is being supplied.
5) Vendor agrees to waive subrogation against Tarrant County, its officers, employees, and elected representatives
for injuries, including death, property damage, or any other loss to the extent the loss, if any, is covered by the
proceeds of insurance.
6) If applicable, the Vendor is responsible for making sure any subcontractor(s) performing work under this
agreement has the required insurance coverage(s) and supplies Tarrant County with the proper documents
verifying the coverage.
I understand and agree.
(Required: Check if applicable)
Page 5 of 12 pages
Deadline: 11/18/2024 04:00 PM (CT)
F2025025
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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