Roundabout Art Concept Art

REQUEST FOR PROPOSAL NO. 2026-RFP-21

Beautification Art Concepts for Multiple Street Roundabouts

RFP Due Date: 2:00 P.M., May 29, 2026

Location: City of Joplin

2nd Floor

602 South Main Street

Joplin, MO 64801

Staff: Tony Robyn, Assistant City Manager

Email: trobyn@joplinmo.org

Phone: 417-624-0820 Ext. 1203

Sealed proposals will be received by the City Manager’s Office at the specified location until the time and date cited above. Only proposals received by the correct time and date will be recorded.

Proposals must be submitted in an envelope with the Request for Proposal number and the Vendor’s name and address clearly indicated on the envelope. All proposals must be completed in ink or typewritten and submitted by the time and date above. Consultants are strongly encouraged to carefully read the entire Request for Proposal.

NOTICE TO BIDDERS

The City of Joplin, Missouri will accept sealed bid proposals until May 29, 2026, at 2:00 pm. as set forth in the bid packet to PROCURE the following service:

Beautification Art Concepts for Multiple Street Roundabouts

The RFP is available from Tony Robyn, Assistant City Manager, by calling 417-624-0820 ext. 1203 or by emailing trobyn@joplinmo.org. Any bids received after the specified deadline will not be considered.

The City reserves the right to evaluate all bids, to reject any or all bids and re-bid at a later date. The City may waive any irregularities in the bid or negotiate variances from specifications and make awards that are in the best interests of the City. The City will have final decision in all matters regarding acceptance of bids and issuance of awards.

The City encourages minority and female-owned businesses to submit bids on all City purchases.

Leslie Haase, CPA, CMA

Finance Director

Publication Date: May 1, 2026

City of Joplin, Missouri

Request for Proposals (RFP)
Beautification Art Concepts for Multiple Street Roundabouts
RFP No.: 2026-RFP-21
Issue Date: May 1, 2026
Proposal Due: May 29, 2026, 2:00 P.M.

1. Introduction & Intent

The City of Joplin (“City”) invites qualified artists, artist teams, and fabricators (“Proposers”) to submit site-specific art concepts for at least six (6) roundabout locations within Joplin. For each location, proposers shall submit three (3) concept options representing Low, Medium, and High complexity with estimated materials and fabrication/creation costs. Proposers need only propose for at least one location.

Artworks should consider:

• visually compelling gateway and placemaking features,

• complement adjacent historic and commercial districts, neighborhoods, and local businesses, and

• design for low routine maintenance and include two (2) years of initial upkeep after installation of artwork.

Project limitations:

1. May not display any legend or symbol which may be construed to advertise, promote the sale of, or publicize any merchandise or commodity, or to be political in nature.

2. Shall not have displayed thereon any symbol which portrays a traffic control device, or which attempts to direct the movement of traffic.

3. Must be appropriately scaled for visibility.

4. Advertising of specific products or logos shall not be allowed and may not display any inappropriate symbols or messages or in any way suggest partisan political statements or endorsements.

5. Inappropriate material will not be accepted, including but not limited to: offensive language, hate speak, adult images, and/or content considered demeaning and derisive.

The City seeks durable, context-sensitive works that are safe, visible, placemaking, and enhance Joplin’s community identity.

Decisions on the appropriateness of material will be determined by the review committee. The City retains the right to make final determinations in all reviews.

2. Shared Art Project Goals

1. Place-Based Design: Reflect the adjacent context (historic/commercial districts, neighborhoods, and businesses) at each site.

2. Safety & Compliance: Respect roundabout sight triangles, Manual on Uniform Traffic Control Devices (MUTCD) guidance, and driver expectancy.

3. Durability & Maintenance: Use materials and coatings designed for minimal upkeep, plus two years of artist-provided initial maintenance.

4. Community Identity & Tourism: Create recognizable anchors for wayfinding and civic pride.

5. Sustainability: Favor energy-efficient lighting (if applicable), durable finishes, and recyclable or responsibly sourced materials.

3. Locations

The City intends to commission art for at least six roundabouts. Final sites will be confirmed during award; current possible locations include:

• Zora & Duquesne (solar lighting possible) In collaboration with City of Webb City.

• 20th & Country Club (solar lighting possible)

• 20th & Central City (power or solar possible)

• 32nd & Central City (power or solar possible)

• 44th & Connecticut (solar lighting possible)

• 50th and Mercy Way (solar lighting possible)

4. Concept Tiers & Budget Guidance (Per Location)

For each selected location, submit three basic concepts (Low, Medium, High). Provide separate cost estimates that include design, fabrication, delivery, insurance, installation, and two years of initial maintenance. City will review and provide engineering estimates and permit needs.

• Low Complexity (Tier 1)

o Indicative Budget: $5,000–$15,000 per location

o Attributes: Simple form(s); limited moving parts; readily available materials; minimal lighting; straightforward foundation. Example: Designs and minimal structures like large decorative rock boulders, painted blocks, etc.

o Maintenance: Wash-downs, minor coating touch-ups.

• Medium Complexity (Tier 2)

o Indicative Budget: $20,000–$50,000 per location

o Attributes: Multi-component assembly; custom fabrication; integrated low-glare lighting; moderate foundation. E.G. Smaller display 3-D structures and sculpted or manufactured artforms.

o Maintenance: Periodic coatings, hardware checks.

• High Complexity (Tier 3)

o Indicative Budget: $60,000 + per location

o Attributes: Signature, landmark-scale work; complex geometry or mixed media; programmable or solar lighting; enhanced plinth/foundation; robust anchorage; optional community co-creation element. E.G. statues and large sculptures.

o Maintenance: Scheduled inspections, coatings, lighting upkeep.

Escalation Requirement: Each location’s three options must demonstrate increasing complexity and cost across tiers while staying low-maintenance and safe. Art should consider hardscaping only, limited low maintenance landscaping, and not be publicly accessible given traffic safety of locations.

5. Scope of Work

Artist/Team Considerations and Responsibilities

• Site Study & Community Context: Review nearby land uses, and area heritage context.

• Design Development: Three-tiered basic concepts per location; scaled renderings; material/finish schedules; access & safety notes.

• Fabrication & Quality Control: Shop mockups/samples; weld certifications as applicable; coatings specifications; anti-graffiti system.

• Lighting (Optional): Low-glare, solar, shielded, energy-efficient fixtures; no driver distraction; conforming to dark-sky best practices where feasible.

• Two Years of Initial Maintenance: Warranty; scheduled inspections; coating and fastener checks; as-needed touch-ups; response time commitments.

• Closeout: As-builts; O&M manuals; finish schedules; provide any warranty certificates.

City Responsibilities

• Primary point of contact and coordination.

• Access to right-of-way, as available.

• Review and approval of submittals.

• Progress payments per contract.

• Public communications and press release support (as available; traffic control announcements).

• Engineering: Consider structural calculations suitable for wind, seismic, and impact loads; foundation design; anchorage details. Review traffic operations, sight distance envelopes.

• Permitting & Approvals: Coordinated with City; discuss and obtain necessary permits; assist with any MoDOT coordination if required.

• Delivery & Installation: Traffic control plan (if needed), coordinated crane/rigging, foundation/excavation, electrical (if any), site restoration.

6. Safety & Technical Requirements Considerations

• Sight Lines: No obstruction of critical sight triangles; comply with standard roundabout safety principles (maintain driver focus; avoid excessive motion, reflectivity, or glare).

• Setbacks & Heights: Respect approach deflection and central island constraints; final geometry approved by City/Engineer.

• Materials: Weathering steel, stainless, aluminum, stone, UV-stable composites, ceramic, or fabricated concrete suitable for freeze–thaw; no sharp protrusions.

• Coatings: Architectural-grade powder coat or polyurethane systems; anti-graffiti sacrificial or permanent coatings.

• Foundations: Engineer-reviewed to size for wind loads; vandal-resistant anchorage; tamper-proof hardware.

• Electrical (if location available/ used): Conduit and controls in lockable enclosures; GFCI protections; photocells or timers; energy efficient/solar preferred.

• Stormwater & Utilities: Utility locates; protect existing infrastructure; proper drainage around foundations.

• Work Zone: MUTCD-compliant traffic control for installation.

7. Deliverables Per Location & Tier

• Concept statement connecting to surrounding areas context (≤ 500 words).

• Minimum one conceptual sketch/rendering per location

• Scaled plan, elevation, and massing section showing clear sight zones.

• Materials/finishes list with maintenance intervals.

• Preliminary structural approach and foundation concept for engineer review

• Tiered cost estimate (design, fabrication, shipping, installation, contingency, two-year maintenance).

• Proposed maintenance plan and two-year warranty.

• Preliminary schedule aligned to the RFP timeline.

8. Procurement Timeline

Adjust dates before publishing.

Schedule	Date
RFP Issued	May 1, 2026
Last Day for Questions	May 15, 2026
Proposals Due (2:00 PM CT)	May 29, 2026
Interviews / Concept Clarifications	June 2026
Council Approval / Contract Execution	July 2026

*Installation may be phased by location to accommodate traffic, schedules, and seasonal constraints.

9. Submission Instructions

Format:

• Single Word/PDF (max 50 MB) + separate attachments for resumes/portfolios if needed.

• Length guideline: up to 25 pages excluding resumes and sample work.

• Name files: FirmName_JoplinRoundaboutArt_RFP.pdf.

Content Order:

1. Cover Letter & Team Overview

2. Understanding of Joplin Context & Approach

3. For each locations: three-tiered concepts (Low/Medium/High) with required deliverables

4. Draft Maintenance & Warranty Plan (two years)

5. Budget & Fee Form (see Section 10)

6. Schedule/Work Plan

7. Relevant Project Experience (min 3 related projects)

8. Key Personnel (resumes ≤ 2 pages each)

9. Safety Record & Quality Program

10. References (3)

11. Required Forms/Certifications

Submission Method:

• Review City procurement portal: https://www.joplinmo.org/Bids.aspx

• Proposals must be received by 2:00 P.M. May 29, 2026. Late submissions will not be accepted.

• Send three copies of proposal in a sealed envelope, along with a Word or PDF version on a USB flash drive to:

Tony Robyn, Assistant City Manager

Joplin City Hall, 2nd Floor

602 South Main

Joplin, MO 64804

• Emailed proposals cannot be accepted.

10. Budget & Fee Form (Template)

Proposers shall complete the following per location. Add rows if more than one locations is proposed.

Location	Tier	Design	Fabrication	Install	Contingency (≤10%)	2-Yr Maintenance	Total
[Location Name]	Low	$	$	$	$	$	$
[Location Name]	Medium	$	$	$	$	$	$
[Location Name]	High	$	$	$	$	$	$

11. Evaluation & Selection

Proposals will be evaluated by a City panel using the following weighted criteria:

Criterion	Weight
Contextual Fit & Design Quality (place-based approach; aesthetic	20%
Maintenance & Durability (two	15%
Budget Realism & Cost Escalation Across Tiers	30%
Schedule Feasibility & Phasing	10%
Relevant Experience & Team Capacity	15%
Community Benefit (interpretation)	5%
Compliance & Completeness	5%

The City may request clarifications, conduct interviews, or negotiate scope. The City reserves the right to award multiple sites to one or more proposers or to reject all proposals.

12. Contract, Insurance & Compliance

• Contract Type: Professional services and fabrication/installation agreement.

• Insurance: Check City risk requirements.

• Bonding: Performance and Payment Bonds may be required for fabrication/installation.

• Licenses/Permits: Proposer responsible for any required permits and fees.

• Intellectual Property: The City will receive a license to display the work; artists retain copyright to imagery per contract, with standard public art usage rights.

13. Questions & Communication

All inquiries must be submitted in writing by May 15, 2026 to:
Procurement Contact: Tony Robyn, Assistant City Manager
Email Questions: trobyn@joplinmo.org

14. Optional Community Engagement

While not required, proposers may propose light-touch community input (e.g., one listening session or a digital survey) to inform final detailing or colorways, especially at neighborhood locations. Engagement efforts must be schedule-neutral and cost-contained. The Zora location will be done in coordination with the City of Webb City, Missouri as a shared location.

EXAMPLE AGREEMENT

FOR CONSULTING SERVICES

THIS AGREEMENT is made and entered into this _____ day of _____, 2026, by and between the City of Joplin, Missouri, a Missouri Municipal Corporation, hereinafter referred to as “City,” and __________, hereinafter referred to as “Consultant,” and with City and Consultant being referred to collectively as “the Parties.”

WITNESSETH:

WHEREAS, City desires to retain a professional Consultant to provide services as described in City’s Request for Proposals for Roundabout Art

#2026-RFP-21, attached hereto and incorporated by reference as Exhibit A; and

WHEREAS, Consultant desires to provide professional services pursuant to the terms of this agreement, as described in Consultant’s Bid Proposal Summary, attached hereto and incorporated by reference as Exhibit B; and

WHEREAS, City has selected Consultant as the lowest and best bidder based on full consideration of all factors, preferences, and conditions deemed applicable by City as described in the Formal Bid Tabulation Form; attached hereto and incorporated by reference as Exhibit C.

NOW, THEREFORE, in exchange for valuable consideration each received from the other, the receipt and sufficiency of which are hereby acknowledged, the Parties do hereby agree as follows:

1. Scope of Work and Payment.

a. City agrees to engage Consultant for performance, and Consultant agrees to perform, the scope of services, duties and responsibilities described in Exhibits A and B within the time specified therein.

b. The services of Consultant shall commence only as authorized in writing by City and shall be undertaken and completed as promised by Consultant as described in Exhibits A and B.

c. City agrees to pay Consultant in accordance with the prices and terms set forth in Exhibits A and B for work authorized by City upon presentation of proper invoice and inspection by City of work completed by Consultant. Specifically, City agrees to pay Consultant __________________________($______________________).

d. All information, data, and reports as are existing, available, and necessary for the carrying out of the work, shall be furnished to Consultant without charge, and the Parties shall cooperate with each other in every way possible in carrying out the scope of services.

e. Consultant shall fully coordinate its activities in the performance of this contract with the activities of City.

f. Consultant represents that Consultant will secure the following at Consultant’s own expense: all personnel required to perform the services called for under this contract by Consultant. Such personnel shall not be employees of or have any contractual relationship with City except as employees of Consultant. All the services required hereunder will be performed by Consultant or under Consultant’s direct supervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this contract shall be subcontracted without the written approval of City.

2. Amendments. The covenants and obligations herein contained are the full and complete terms of this Agreement, and no alteration, amendments, or changes to such terms shall be binding unless first reduced to writing and executed with the same formality as this Agreement.

3. Assignment. This Agreement, including payment hereunder, shall not be sub-let, assigned, or otherwise disposed of, except with the prior written consent of the City.

4. Attorney’s Fees and Expenses. If City files suit in order to enforce any term of this Agreement and is the prevailing party, Consultant shall be liable for City’s reasonable attorney’s fees and expenses. In no event shall City be liable for Consultant’s reasonable attorney’s fees and expenses.

5. Choice of Law and Venue. This Agreement has been made, and its validity, performance and effect shall be determined, in accordance with the laws of the State of Missouri and venue for litigation between the parties shall be solely and exclusively in Jasper County, Missouri.

6. Compliance with Laws. Consultant shall observe and comply with all Federal, State, and local laws and ordinances that affect those employed or engaged by it on the project, or the material or equipment used, or the conduct of the work, and shall procure all necessary licenses, permits, and insurance.

7. Confidentiality. Any reports, data, or similar information given to or prepared or assembled by the Consultant under this contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Consultant without prior written approval of the City.

8. Consequential Damages. In no event shall City be liable to Contractor for special, indirect, or consequential damages.

9. Contract Documents. The contract documents shall consist of the following: this Agreement, City’s Request for Proposal, and Consultant’s Response to City’s Request for Proposal. In the event of conflict between the contract documents, this Agreement will prevail. In the event of conflict between City’s Request for Proposal and Consultant’s Response to City’s Request for Proposal, City’s Request for Proposal will prevail.

10. Counterparts. This Agreement may be signed in counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Facsimile signatures shall be given the same force and effect as original signatures.

11. Entire Agreement. This Agreement (including any Exhibits) contains the entire understanding of the parties with respect to the subject matter hereof. It may not be altered or amended except by an agreement in writing signed by both parties.

12. Ethics. Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, gift, or contingent fee.

13. Fiduciary Duty. Consultant owes a fiduciary duty to City, including the duty of care and the duty of loyalty. Consultant shall act in the best interest of City.

14. Headings. The headings of paragraphs in this Agreement are for convenience only. The headings form no part of this Agreement and shall not affect its interpretation.

15. Indemnification. Consultant hereby assumes all risk of, and responsibility for, and agrees to indemnify and save harmless City, from and against any and all claims, demands, suits, actions, recoveries, judgments, costs, and expenses, including reasonable attorney’s fees and expenses, therewith made, brought or obtained on account of the loss of life or property or injury or damage to the person or property of any person or persons whomsoever, whether such person or persons be Consultant, its agents or employees, or City, its agents or employees, or any third-person in any way connected with the parties hereto, which loss of life or property, or injury or damage to persons or property, shall be due to, or arise out of, result from, or be in any way connected with, this Agreement, except to the extent arising from or caused by the sole or gross negligence or willful misconduct of City, its agents or employees.

16. Independent Contractor. This Agreement does not create an employer-employee relationship between the parties. Consultant is an independent contractor and is not entitled to any benefits including health, dental, vision, disability, life, and unemployment insurance, worker’s compensation coverage, and LAGERS. Consultant is an independent contractor and not an employee for all purposes including the application of the Fair Labor Standards Act Minimum Wage and Overtime Payments, Federal Insurance Contribution Act, Social Security Act, Federal Unemployment Tax Act, and the provisions of the Internal Revenue Code, Missouri Revenue and Taxation Laws, and Missouri's Worker Compensation Laws and Unemployment Insurance Laws.

17. Insurance. Consultant shall maintain for itself general liability, automobile liability, workers’ compensation, fidelity bond, and errors and omissions insurance coverage, as may be customary in the industry, but in no event, less than the limits required by law.

18. Intellectual Property. Any information, know-how, data, results, inventions, and any associated intellectual property, that is made, discovered, created, invented, or generated by Consultant in any activities or work under this Agreement shall be owned by City.

19. Non-Appropriation. Notwithstanding any provision herein to the contrary, City is obligated only to make the payments set forth in the attached contract as may lawfully be made from funds budgeted and appropriated for that purpose during City’s then current fiscal year at the discretion of City. If no funds are appropriated or otherwise made legally available to make the required payments for this Agreement during the next occurring fiscal year (an “Event of Nonappropriation”), this Agreement will terminate at the end of the then current fiscal year as if terminated expressly. The failure or inability of City to appropriate funds for this Agreement in any subsequent fiscal year shall not be deemed a breach of this Agreement by any party.

20. Notices. All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to City and Consultant at the addresses as follows:

City of Joplin, Missouri

ATTN: LEGAL, Peter Edwards

602 S. Main St.

Joplin, MO 64801

The date of delivery of any notice given by mail shall be the date falling on the second full day after the day of its mailing.

21. Records and Audits. The Consultant shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to the Contract and such other records as may be deemed necessary by the City to assure proper accounting for all project funds. These records will be made available for audit purposes to the City or any authorized representative and will be retained for three years after the expiration of this Contract.

22. Representations. The signatories hereto represent and warrant that they have read this Agreement, that they are fully authorized in the capacities shown, that they understand the terms of this Agreement, and that they are executing the same voluntarily and solely for the consideration described herein.

23. Severability. If any of the provisions of this Agreement shall be construed to be invalid or illegal, the legality or validity of the other provisions of this Agreement shall not be effected thereby. Any illegal or invalid provision of this Agreement shall be severable and any other provisions shall remain in full force and effect.

24. Termination. If, through any cause, Consultant shall fail to fulfill in a timely and proper manner Consultant’s obligations under this contract, or if Consultant shall violate any of the covenants, agreements, or stipulations of this contract, City shall thereupon have the right to terminate this contract by giving written notice to Consultant of such termination and specifying the effective date thereof, at least five (5) days before the effective day of such termination. City may, without cause, terminate this contract upon thirty (30) day's prior written notice. In either such event, all finished or unfinished documents, data, studies, reports, or other materials prepared by the Consultant shall, at the option of City, become its property. Consultant shall be entitled to receive just and equitable compensation for any satisfactory work completed. Notwithstanding the above, Consultant shall not be relieved of liability to City for damages sustained by City by virtue of any such breach of the contract by Consultant.

25. Third-Party Beneficiaries. This Agreement shall not confer any rights or remedies upon any person other than the parties and their respective successors and permitted assigns.

26. Unauthorized Aliens. That pursuant to Missouri Revised Statute Sections 285.525 through 285.555, if this contract exceeds the amount of $5,000.00 and Consultant is associated with a business entity, Consultant shall provide an acceptable notarized affidavit stating that the associated business entity is enrolled in and participates in a federal work authorization program with respect to the employees working in connection with the contracted services, and that said business entity does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. Additionally, Consultant must provide documentation for said business entity evidencing current enrollment in a federal work authorization program.

27. Waiver. Waiver of any provision of this Agreement or breach of this Agreement shall not thereafter be deemed to be a consent by the waiving party to any further waiver, modification or breach by the other party, whether new or continuing, of the same or any other covenant, condition or provision of this Agreement. Failure by one of the parties to this Agreement to assert its rights for any breach of this Agreement shall not be deemed a waiver of such rights.

IN WITNESS WHEREOF, the Parties have hereunto set their hands the date first above written.

CITY OF JOPLIN, MISSOURI

Nick Edwards, City Manager

By: _____________________________

ATTEST:________________________Holly Nagy, City Clerk

Certification Regarding Lobbying

The undersigned (Contractor) certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form—LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions (as amended by “Government wide Guidance for New Restrictions on Lobbying,” 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L 104-65, to be codified at 2 U.S.C. 1601, et seq.)

(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and nor more than $100,000 for each such failure.

Note: Pursuant to 31 U.S.C. 1352©(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or emend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.

The Contractor, ________________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if an.

Signature of Contractor’s Authorized Official

_______________________________________

Name and Title of Authorized

Official Date___________