Real Estate Valuation Application

Location:	Virginia
Posted:	Sep 3, 2026
Due:	Oct 5, 2026
Agency:	James City County
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	20270360
Publication URL:	To access bid details, please log in.

Bid Number:	20270360
Bid Title:	Real Estate Valuation Application
Category:	Request for Information
Status:	Open

Description:

The purpose of this Request for Information (RFI) is to gather information about available real estate valuation applications and solutions that may meet the County’s current and future needs.

Through this RFI, the County would like to learn more about available real estate valuation solutions, including their features, capabilities, technology, security, integration options, implementation requirements, ongoing support, and estimated costs.

The information received will help the County better understand the available options and determine the best approach for meeting its future real estate valuation needs. This RFI is for information-gathering and planning purposes only and does not represent a commitment to purchase a product or service.

Publication Date/Time:

9/3/2026 2:00 PM

Closing Date/Time:

10/5/2026 2:00 PM

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JAMES CITY COUNTY, VIRGINIA

REQUEST FOR INFORMATION 20270360

James City County Purchasing Office

101-F Mounts Bay Road, Ste. 300

Williamsburg, VA 23185

Phone: (757) 253-6735

Fax: (757) 253-6619

Email: Chris.Roh@jamescitycountyva.gov

http://va-jamescitycounty.civicplus.com/467/Bids-Requests-For-

Proposals

Title:

Real Estate Valuation Application Project

Issue Date:

September 03, 2026

Due Date:

October 05, 2026 – 2:00 PM Eastern Standard Time

Submit:

Responses shall be emailed to: Chris.roh@jamescitycountyva.gov

Inquiries:

Questions relating to this RFI shall be addressed to Christopher Roh, via email:

Chris.roh@jamescitycountyva.gov by no later than 12:00 p.m. on September

15, 2026. Responses to questions will be posted via an addendum to this RFI on

the County website at http://va-jamescitycounty.civicplus.com/467/Bids-Requests-

For-Proposals

This public body does not discriminate against faith-based organizations.

PROPRIETARY INFORMATION

YES ( ) NO ( )

Trade secrets or proprietary information is hereby submitted and identified. Reasons for protection

and exclusion form the Virginia Freedom of Information Act (2.2 et seq.) is set forth below.

(Additional sheet may be added if necessary.)

_______________________________________________________________________

Firm Name:__________________________________________________________________

State Corporation Commission No.#: ________________________________________________

Address:_____________________________________________________________________

City/State/Zip:_________________________________________________________________

Telephone:___________________________________FAX:____________________________

Email:_____________________________________________________________________

Print Name:___________________________________Title:____________________________

Signature_____________________________________Date____________________________

James City County

RFI 20270360 Real Estate Valuation Application Project

PURPOSE

The purpose of this Request for Information (RFI) is to gather information about available real

estate valuation applications and solutions that may meet the County’s current and future needs.

Through this RFI, the County would like to learn more about available real estate valuation

solutions, including their features, capabilities, technology, security, integration options,

implementation requirements, ongoing support, and estimated costs.

The information received will help the County better understand the available options and

determine the best approach for meeting its future real estate valuation needs. This RFI is for

information-gathering and planning purposes only and does not represent a commitment to

purchase a product or service.

II.

BACKGROUND

The County’s existing real estate property assessment and valuation application is one of its

oldest applications and has been in use for many years. As technology and business needs

continue to change, the County recognizes the importance of regularly reviewing its applications

to ensure they continue to meet current and future needs.

The County is conducting this RFI to learn more about available real estate assessment and

valuation solutions and compare them with the County’s current requirements. The review will

help determine whether the existing application should continue to be used, upgraded,

modernized, or replaced with a newer solution.

The information gathered through this RFI will help the County understand available options and

provide leadership with a recommendation on the future direction of the real estate property

assessment and valuation application.

III. RESPONSES

Interested parties are invited to respond to this RFI by submitting a response to the County.

Responses should include ideas, information and recommendations that could result in a

clarification of the requirements, cost-saving opportunities, and the identification of problem

areas with this initiative.

We are seeking a comprehensive Computer-Assisted Mass Appraisal (CAMA) system that

supports the full real estate 40,000 plus parcels assessment process and meets the

requirements of:

- USPAP Standards 5 and 6. The system should support all three approaches to value—

Cost, Income, and Sales Comparison/Market.

- The Cost Approach should allow the assessment office to use Marshall and Swift, cost

tables from providers of our choice and calculate values based on characteristics such as

square footage, quality of construction, condition, age, construction type, and other

relevant property characteristics.

- The Income Approach should support commercial and income-producing properties

through income and expense data, income tables, capitalization rates, and secure

document storage.

- The Market Approach should provide comprehensive sales validation and analysis,

comparable sales, market factor adjustments, and statistical tools to develop and test

valuation models.

James City County

RFI 20270360 Real Estate Valuation Application Project

- The system should also handle neighborhoods, land and improvement values, support

multiple fiscal years while maintaining historical property characteristics, assessments,

sales, models, cost tables, and valuation factors so prior assessments can be reviewed

and reproduced.

- The CAMA system should also provide comprehensive reporting, appeals tracking, GIS

integration, export / import functionality (into Tax system and from Permits), document

management, security, data-management capabilities and have analytical tools and use

of AI.

- Users should be able to create notices, many standard and customized reports, perform

sales and assessment analysis, conduct ratio studies, compare values between

assessment years, and export data in commonly used formats.

- The system should include an integrated appeals function that tracks an appeal from

receipt through final resolution, including the reason for the appeal, status, assigned

staff, supporting documentation, decision, and any resulting change in assessed value,

along with reports identifying appeal trends and outcomes.

- The system should allow photographs, sketches, memos, deeds, sales documents,

income information, and other supporting records to be attached to individual parcels.

- It should integrate with GIS, aerial imagery, mapping, land records, tax systems, sales

databases, and other related systems, while providing role-based security and an audit

trail of changes.

- Overall, the system should give the assessment office the flexibility to develop, test,

document, implement, and monitor valuation methodologies while maintaining

historical information and providing the tools necessary to produce accurate, equitable,

transparent, and defensible assessments.

Vendors should also identify any limitations, assumptions, dependencies, or recommended

changes to the requirements that should be considered by the County.

This RFI is not a competitive solicitation, and no contract award shall result. This RFI will not be

used to evaluate, rank, or select vendors, nor will it be used to pre-qualify or screen vendors for a

subsequent competitive solicitation process, if any. If a subsequent competitive solicitation is

issued, the County is under no obligation to advise any firm responding to this RFI. Vendors are

advised to monitor the County’s website (www.jamescitycountyva.gov) for any such

opportunities, which will be open to all vendors regardless of whether or not a response to this

RFI has been submitted.

The County will not pay for the preparation of any information submitted or for use of that

information. The County reserves the right to utilize any information submitted in its best interest

without any obligation, liability, or consideration on the part of the County.

Ownership of all data, materials and documentation originated and prepared for the County

pursuant to this RFI shall belong exclusively to the County and be subject to public inspection in

accordance with the Virginia Freedom of Information Act. Trade secrets or proprietary

information submitted by a firm shall not be publicly disclosed under the Virginia Freedom of

Information Act; however, the firm shall invoke the protection of this section prior to or upon

submission of the data or other materials and must identify the data or other materials to be

protected and state the reasons why protection is necessary. Disposition of the proprietary

materials after the RFIs are reviewed should be stated by the firm. Firms should indicate on the

Cover Sheet the portions of their response that are proprietary and return the signed Cover Sheet

with their submission. Please list the page number(s) and reason(s).

James City County

RFI 20270360 Real Estate Valuation Application Project

GENERAL TERMS & CONDITIONS

James City County

7-18-2023

Revised & Approved by County Attorney

JAMES CITY COUNTY

GENERAL TERMS & CONDITIONS AND INSTRUCTIONS TO BIDDERS

These CONDITIONS AND INSTRUCTIONS TO BIDDERS shall be binding on all bidders or offerors and are incorporated by

reference in all contracts resulting from any written Request for Quotes, Invitation to Bid or Request for Proposals issued, collectively

the (“Request”), to which they are attached. Use of the term “bid” in these General Terms & Conditions and Instructions to Bidders is

not intended to be restricted to an Invitation to Bid and shall also affect written Request for Quotes, Invitation to Bid or Request for

Proposals. The Purchasing Office is responsible for the purchasing activity of James City County, a political subdivision of the

Commonwealth of Virginia, and the James City Service Authority, herein referred to collectively as “James City County” or “County”.

Bidder/Offeror or their authorized representatives are expected to inform themselves fully as to the conditions, requirements, and

specifications before submitting bids/proposals: failure to do so will be at the bidder’s/offeror’s own risk and except as provided by law,

relief cannot be secured on the plea of error.

Subject to all Federal, State and local laws, policies, resolutions, regulations, rules, limitations and legislation including the County

Purchasing Policy and the County Purchasing Manual, bids/proposals on all solicitations issued by the Purchasing Office will bind

bidders/ offerors to applicable conditions and requirements herein set forth unless otherwise specified in the solicitation.

Cooperative Purchasing--James City County issues this solicitation in accordance with Section 2.2-4304 of the Virginia Public

Procurement Act and Chapter 1, Section 5 of the James City County Purchasing Policy, and on behalf of the members of the Southeastern

Virginia Governmental Purchasing Cooperative (SVGPC), as well as other public bodies, governmental jurisdictions and school

divisions.

Bidders/Offerors are advised that all resultant contracts will be extended, with the authorization of the bidder/offeror, to other public

bodies, governmental jurisdictions and school divisions as may be interested. Should other entities decide to use the final contract, the

contractor shall deal directly with that jurisdiction or political subdivision concerning the placement of orders, issuance of the purchase

orders, contractual disputes, invoicing and payments. James City County acts only as the “Contracting Agent” for these jurisdictions

and political subdivisions. Failure to extend a contract to any jurisdiction will have no effect on consideration of your bid or offer.

It is the responsibility of the contractor to notify the public bodies, jurisdictions and political subdivisions of the availability of the

contract.

Each participating public body, jurisdiction and political subdivisions has the option of executing a separate contract with the contractor.

Such contracts may contain general terms and conditions unique to those jurisdictions and political subdivisions. If, when preparing

such a contract, the general terms and conditions of a jurisdiction are unacceptable to the contractor, the contractor may withdraw its

extension of the award to that jurisdiction.

James City County shall not be held liable for any costs or damages incurred by another public body or jurisdiction as a result of any

award extended to that public body, jurisdiction or political subdivision by the contractor.

SVGPC members reserve the right to make awards to the lowest responsive and responsible offeror during the contract term. SVGPC

members not explicitly named in the IFB are not obligated to participate, nor is the successful offeror obligated to contract with other

SVGPC members.

City of Chesapeake

City of Hampton

City of Newport News

City of Norfolk

City of Portsmouth

City of Virginia Beach

City of Williamsburg

County of Gloucester

County of James City

County of King William

Virginia Peninsula Community College

Newport News Redevelopment&

Housing DDS Tidewater Regional Office

Revised 7/17/2025

Newport News Public Schools

Williamsburg/James City County Public Schools

York County Public Schools

Christopher Newport University

College of William & Mary

Norfolk State University

Tidewater Community College

Jamestown/Yorktown Foundation

Southeastern Public Service Authority

County of York

Portsmouth Redevelopment & Housing

CAS Norfolk Regional Office

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Real Estate Valuation Application

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See also