County of Loudoun, Virginia
INVITATION FOR BID
RENOVATION OF 16450 AND 16451 MEADOWVIEW COURT
ACCEPTANCE DATE: Prior to 4:00 p.m., September 11, 2026, Local “Atomic” Time
IFB NUMBER:
RFQ 683933
ACCEPTANCE PLACE:
Loudoun County Government Offices
1 Harrison Street, S.E.
1st Floor, Drop Box: Procurement Bids and Proposals
Leesburg, Virginia 20175
IMPORTANT NOTES
A. Plans and Specifications (Attachment 1)
The Plans and Specifications are available electronically via secure shared
files. To obtain these files, prospective Bidders must submit an email request
to the Contracting Officer listed below. Upon receipt of a valid request, the
Contracting Officer will share access to the Project Documents via Kiteworks,
a secure file transfer tool.
B. Pre-Bid Conference
An optional Pre-Bid Conference will be held virtually on August 18, 2026, at
11:00 a.m. to provide clarification on the Project requirements and expectations
outlined in this solicitation.
See the Microsoft Teams log in information provided below. Bidders may not
participate in the Pre-Bid Conference in-person at this time.
Join on your computer, mobile app or room device
Join the meeting now
Meeting ID: 252 250 898 684 913
Passcode: P9h2uJ2v
Download Teams | Join on the web
Or call in (audio only)
+1 757-600-4923,,426881949# United States, Norfolk
Find a local number
Phone conference ID: 426 881 949#
C. Site Inspection
To support a clear understanding of existing conditions and Project
requirements, the County encourages Bidders to attend the scheduled County-
led site inspection.
Date and Time:
August 19, 2026, at 3:00 p.m.
Meeting Location:
16450 Meadowview Court, Leesburg, VA 20175
For additional requirements and detailed site access information, see Section
22.5, Inspection of Site.
The Terms and Conditions contained in this Invitation for Bid and in the County-
Contractor Agreement (Attachment 2) are not negotiable.
Requests for information related to this Invitation for Bid should be directed to:
Beth A. Cioni
Contracting Officer
(571) 627-7414
Beth.Cioni@loudoun.gov
This document can be downloaded from our web site: www.loudoun.gov/procurement
Issue Date: August 7, 2026
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF
DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE
CONTACT THIS DIVISION AS SOON AS POSSIBLE.
IFB RFQ 683933
Renovation of 16450 and 16451 Meadowview Court
Page 2 of 35
INVITATION FOR BID
RENOVATION OF 16450 AND 16451 MEADOWVIEW COURT
SECTION/TITLE
PAGE
1.0 PURPOSE
4
2.0 COMPETITION INTENDED
4
3.0 PREVAILING WAGE RATES
5
4.0 BIDDER MINIMUM QUALIFICATIONS
6
5.0 SPECIFICATIONS
9
6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT
9
7.0 DISCREPANCIES
9
8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT
9
9.0 PAYMENT OF TAXES
10
10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE
10
11.0 ETHICS IN PUBLIC CONTRACTING
10
12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED
10
13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR
11
14.0 DRUG-FREE WORKPLACE
11
15.0 FAITH-BASED ORGANIZATIONS
12
16.0 EXEMPTION FROM TAXES
12
17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS
12
18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS
13
19.0 CONSTRUCTION CONTRACT RETAINAGES
13
20.0 ESCROW ACCOUNT FOR RETAINED FUNDS
14
21.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA
14
22.0 INSTRUCTIONS TO BIDDERS
14
23.0 PRICING PAGE
25
Attachments below are incorprorated or incorporated by reference into this Invitation for
Bid and Contract Documents:
Attachment 1:
Attachment 2:
Attachment 3:
Attachment 4:
Plans and Specifications dated June 8, 2026
County-Contractor Agreement (contained herein)
Prevailing Wage Rate Determination – LOUD-26-0018
General Conditions of the Construction Contract
Authorized By: /s/Beth A. Cioni
Date: 08/07/2026
IFB RFQ 683933
Renovation of 16450 and 16451 Meadowview Court
Page 3 of 35
RENOVATION OF 16450 AND 16451 MEADOWVIEW COURT
1.0 PURPOSE
1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia
(the “County”) to obtain the services of a qualified General Contractor to
perform interior renovations at two (2) existing County-owned facilities located
at 16450 and 16451 Meadowview Court, Virginia 20175 (collectively, the
“Project”). Both facilities are located on County Parcel Identification Number
191-16-9866-000.
At 16450 Meadowview Court, the Project includes renovating approximately
4,300 square feet within a building of roughly 5,790 total square feet to convert
the Department of Family Services’ (DFS) former Hypothermia Center into
dedicated office and support areas for the Department of Mental Health,
Substance Abuse, and Developmental Services (MHSADS) Co-Responders
and Emergency Services Program. Work generally includes selective
demolition, reconfiguration of existing program spaces, installation of a new
training room, and modifications to existing mechanical, electrical, and
plumbing (MEP) systems.
At 16451 Meadowview Court, the Project includes renovating approximately
5,460 square feet within a building of roughly 7,668 total square feet to convert
the former youth shelter - presently occupied by the MHSADS Psychosocial
Rehabilitation (PSR) Program – into dedicated therapy and assessment
offices for MHSADS’ Crisis Intervention Team Assessment Center. Work
generally includes demolition of existing showers, creation of secure waiting
and reception areas, securing exterior access points, and modifications to
existing MEP systems.
Throughout construction, the Contractor is responsible for maintaining a safe
and secure environment for neighboring County programs and facilities,
including the Crisis Receiving and Stabilization Center at 16480 Meadowview
Court, the Adult Day Care Center at 16501 Meadowview Court, and the
Loudoun Homeless Shelter at 19520 Meadowview Court. Given the site’s
location within an active commercial area, the Contractor must comply with all
applicable local and state ordinances governing work hours, noise, traffic, and
site operations. Close coordination with County representatives will be
required to minimize disruption to ongoing operations.
2.0 COMPETITION INTENDED
It is the County's intent that this IFB permits competition. It shall be the Bidder's (i.e.
any entity submitting a bid in response to this IFB) responsibility to advise the
Purchasing Agent in writing if any language, requirement, specification, etc., or any
combination thereof, inadvertently restricts or limits the requirements stated in this
IFB to a single source. Such notification must be received by the Purchasing Agent
not later than fifteen (15) days prior to the date set for bids to close.
IFB RFQ 683933
Renovation of 16450 and 16451 Meadowview Court
Page 4 of 35
3.0 PREVAILING WAGE RATES
Remuneration to any individual performing Work (as defined in Section 5.0) on the
County Construction Contract resulting from this IFB shall be at a rate equal to or
greater than to the prevailing wage rate identified in Attachment 3 to this IFB.
3.1 The General Contractor awarded a County Construction Contract as a
result of this IFB, and any sub-contractors hired by the General Contractor
to perform Work on the County Construction Contract resulting from this
IFB, shall pay wages, salaries, benefits, and other remuneration to any
mechanic, laborer, or worker employed, retained, or otherwise hired to
perform Work in connection with the resulting County Construction Contract
at or greater than the prevailing wage rate identified in this IFB.
3.2 Any General Contractor or any subcontractor who employs any mechanic,
laborer, or worker to perform Work under the County Construction Contract
resulting from this IFB, at a rate that is less than the prevailing wage rate
identified in this IFB (i) shall be liable to such individuals for the payment of
all wages due, plus interest at an annual rate of eight percent (8%) accruing
from the date the wages were due; and (ii) shall be disqualified from bidding
on public contracts with any public body until the contractor or subcontractor
has made full restitution of the amount described in clause (i) owed to such
individuals. A contractor or subcontractor who willfully violates this Section
is guilty of a Class I misdemeanor.
3.3 After award of the County Construction Contract, the General Contractor to
whom such contract is awarded shall certify under oath to the
Commissioner of Labor and Industry the pay scale for each craft or trade
employed on the Project to be used by such contractor and any of the
contractor’s subcontractors for work to be performed under such public
contract. This certification shall, for each craft or trade employed on the
Project, specify the total hourly amount to be paid to employees, including
wages and applicable fringe benefits, provide an itemization of the amount
paid in wages and each applicable benefit, and list the names and
addresses of any third-party fund, plan or program to which benefit
payments will be made on behalf of employees. The certification shall be
sent to the Commissioner of Labor and Industry for each pay period for the
duration of the Project.
3.4 The General Contractor awarded a County Construction Contract as a
result of this IFB, shall keep, maintain, and preserve (i) records relating to
the wages paid to and hours worked by each individual performing the work
of any mechanic, laborer, or worker and (ii) a schedule of the occupation or
work classification at which each individual performing the work of any
mechanic, laborer, or worker on the public works project is employed during
each workday and week. The employer shall preserve these records for a
minimum of six (6) years and make such records available to the
Department of Labor and Industry within ten (10) days of a request and shall
IFB RFQ 683933
Renovation of 16450 and 16451 Meadowview Court
Page 5 of 35
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
