Bulk Aggregate Materials for Camden County Public Works
| Location: | Georgia |
|---|---|
| Posted: | Sep 3, 2026 |
| Due: | Oct 1, 2026 |
| Agency: | Camden County, GA |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | B27-4200-04 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
B27-4200-04
|
| Bid Title: |
Bulk Aggregate Materials for Camden County Public Works
|
| Category: | Public Works |
| Status: | Open |
|
Attachment Preview
BOARD OF COUNTY
COMMISSIONERS
Bulk Aggregate Materials
For Camden County
Public Works
INVITATION TO BID #B27-4200-04
BID DUE:
October 1, 2026, 2:00 P.M. EST
INVITATION TO BID
Bulk Aggregate Materials
Camden County Public Works
BID Number: B27-4200-04
Due Date: October 1, 2026 2:00 PM EST
THE CAMDEN COUNTY BOARD OF COMMISSIONERS solicits bids for Bulk Aggregate Materials for Camden
County Public Works (PW). Bids will be received in the office of the Purchasing Officer, 200 E. 4th Street,
Woodbine, Georgia 31569, until 2:00 PM on October 1, 2026 at which time said sealed bids will be publicly
opened and contractor’s names will be read aloud. No bid may be withdrawn after the closing time for the
receipt of bids for a period of ninety (90) days.
SOLICITATION SCHEDULE:
Invitation to Bid
Deadline for questions
Answers to questions
Bid Due Date
Public Bid Opening
Board of Commissioners Approval
Letter of Intent to Award
9/3/2026
9/21/2026 5PM EST
9/24/2026 5PM EST
10/1/2026 (No later than 2 p.m. EST)
10/1/2026 (2 p.m. EST)
10/20/2026
10/21/2026
QUESTIONS: regarding this project may be directed in writing to the Purchasing Officer, Kelsey Kelley, at
bids@camdencountyga.gov. All questions shall be received by September 21, 2026 and answered by September
24, 2026.
SUBMISSION: One (1) original and three (3) copies of required bid documents must be submitted in a
sealed envelope marked “BULK AGGREGATE MATERIALS FOR CAMDEN COUNTY PUBLIC WORKS – Bid
#B27-4200-04, mailed or dropped off at the address below.
U.S. Postal Service:
Camden County Board of Commissioners
Attn: Purchasing Office
P.O. Box 99
Woodbine, GA 31569
FEDEX/UPS:
Camden County Board of Commissioners
Attn: Purchasing Office
200 E. 4th St.
Woodbine, GA 31569
The bid opening will be conducted in person on October 1, 2026 at 2:00 PM, in the historic court room, located
at 200 East 4th Street, Woodbine, GA 31569. Bid prices will NOT be read aloud. Bids will be accepted at the
above address until the time and date specified above, and immediately after will be publicly opened and
contractor names only will be read aloud. Bids received after the required time or in any other location other
than the Purchasing Office will not be accepted. Camden County will not be held liable for misdirected
deliveries nor deliveries that are late due to shipping carrier. Faxed or emailed submissions will not be
accepted.
All bids submitted in response to this request shall become the property of Camden County.
Bids may be withdrawn by written request only if the request is received prior to the time and date set for the
opening bids. Negligence on the part of the bidder in preparing the bid confers no right of withdrawal or
modification of the bid after it has been opened. No bid may be withdrawn for a period of Ninety (90) days
after the time and date of opening of bids.
2
INTRODUCTION / SCOPE
The Camden County Board of Commissioners is releasing this Invitation to Bid (ITB) to obtain pricing for the procurement
of Bulk Aggregate Materials used for the repair and maintenance of County roads and rights-of-ways.
Bids will be based on price per ton and will include delivery to the Camden County Public Works Department located at:
1144 Godley Ave.
Woodbine, GA 31569
Pricing will remain firm for 12 months from bid opening date.
Bids will only include bulk aggregate materials that meet all Georgia Department of Transportation specifications.
Aggregate Type
Clean Fill Dirt
Fill Sand
Manufactured Sand
Crushed Stone #57 unwashed
Crushed Stone #89 unwashed
GAB
Limestone Crush & Run 1.5”
Rip Rap Type 3
Asphalt Millings
Note: Bid may include pricing for any and all specified materials above.
CONTRACT TERMS AND CONDITIONS
The Contract with the successful bidder will contain the following contract terms and conditions:
1. Procedures
The extent and character of the services to be performed by the Contractor shall be subject to the general
control and approval of the County’s authorized representative(s). Any change to the contract must be
submitted in writing and approved by the Purchasing Officer.
2. Contract Quantities
If applicable, the quantities specified in this contract are estimated only. They do not indicate the actual
quantity which may be ordered, since such volume will depend upon requirements which develop during the
contract period. Quantities shown shall not be construed to represent any amount which the County shall be
obligated to purchase under the contract, or relieve the Contractor of his obligation to fill all orders placed by
the County. NO BID WILL BE CONSIDERED WHICH STIPULATES THAT CAMDEN COUNTY SHALL
GUARANTEE TO ORDER A SPECIFIC QUANTITY.
3. License Requirement
All firms doing business in Camden County are required to hold a current valid business license within the
municipality where the home office is located.
3
4. Bidder must be familiar with the geographical proximity of the area for delivery purposes and be able to
provide prompt customer service to participating agencies. Contact information for a company customer
service representative must be included.
5.
Due to the importance of product quality and manufacturer support and certification, bidders must be able to show
they are a licensed distributor for products as appropriate.
6.
No separate charges for freight and delivery.
7.
Further, if the bidder is unable to meet the delivery requirement and supply the requested product within the
designated time due to factory delay, strike, or any unforeseen circumstances, the bidder must notify the ordering
Agency representative of the delay and the anticipated delivery date. Failure to comply with this requirement will
result in a poor performance rating which will be considered in subsequent awards or renewals, and could result in
the termination of the contract.
8.
Freight terms for all orders requested "delivered" shall be FOB destination Freight Prepaid. All delivery charges,
fees, insurance, expenses, and/or overhead shall be included in the price. No taxes shall be included in the price.
9.
Delivery shall be during normal business hours Monday through Friday, excluding holidays. The bidder shall be
responsible for ensuring that deliveries are made during regular business hours for each participating Agency.
10. A packing slip shall accompany all deliveries. The packing slip must include the Agency’s purchase order number.
Any delivery that does not identify the appropriate Agency’s purchase order number will be rejected. On the packing
slip, the bidder shall obtain a signature from the Agency employee for all items delivered. The bidder will be required
to furnish proof of delivery in case of dispute.
11. INVOICE PROCEDURE FOR SUCCESSFUL CONTRACTORS: To facilitate prompt payment, invoices must contain the
commodity and/or service descriptions as per the bid, quantity, and unit pricing. Invoices failing to contain the
required line item detail, including contract line number and unit pricing may be returned for correction. Please
submit a sample invoice with the response to this ITB.
12. Approved bid pricing per ton shall be valid for a period of 12 months from bid opening date.
13. INTERGOVERNMENTAL COOPERATIVE PROCUREMENT: The Contractor having submitted a bid agrees to extend
identical prices and Goods under the same terms and conditions to all public agencies within Camden County.
14. Insurance
The Contractor shall procure, maintain, and provide proof of, insurance coverage for injuries to persons
and/or property damage as may arise from or in conjunction with, the work performed on behalf of the County
by the Contractor, his agents, representatives, employees or subcontractors. Proof of coverage as contained
herein shall be submitted prior to the commencement of work and such coverage shall be maintained by the
Contractor for the duration of the contract period. The Contractor shall not perform any work unless he has
obtained, and continues to maintain for the duration of such work, such worker's compensation coverage as
may be required pursuant to the provisions of Title 34 Chapter 9 of the Official Code of Georgia.
A. Liability.
The Contractor shall maintain such insurance as will protect him from claims under workmen's
compensation acts and from any other claims for damages to property, and for personal injury,
including death, which may arise from operations under this contract, whether such operations be by
himself or by any sub-contractor or anyone directly or indirectly employed by either of them. Such
certificates shall be in form and substance reasonably acceptable to the Owner, shall indicate that,
except in respect to workers compensation insurance coverage and professional errors and
omissions, Owner is an additional insured with respect to such coverage, and shall indicate that such
coverage is primary and not contributory with any similar insurance purchased by the Owner. The
certificates shall contain a provision that the insurer will endeavor, if allowed by the policy, to provide
Owner with thirty (30) calendar days’ notice of nonrenewal, cancellation, or termination of the
coverage. If the successful bidder receives a nonrenewal. cancellation, or termination notice from an
4
insurance carrier affording coverage required herein, the successful bidder agrees to notify Owner by
fax within two (2) business days with a copy of the nonrenewal, cancellation, or termination notice,
or written specifications as to which coverage is no longer in compliance. Failure to comply with any
of the provisions relating to insurance coverage herein shall be deemed a material breach if not cured.
B. Indemnity.
To the fullest extent permitted by laws, statutes, rules and regulations, the Contractor shall indemnify
and hold harmless the County, Engineer, Engineer’s Consultants and the Officers, Directors,
Employees, Agents, and other Consultants of each and any of them from and against claims, costs,
damages, losses, and expenses, including but not limited to all fees and charges of engineers,
architects, attorneys and other professionals and all court costs, arising out of or resulting from
performance of the work, but only to the extent caused in whole or in part by negligent, reckless,
willful and wanton, or wrongful acts or omissions of the Contractor, its Officers, Directors, Employees,
Agents, and anyone directly, or indirectly employed by them or anyone for whose acts they may be
liable, regardless of whether or not such claim, cost, damage, loss, or expense is caused in part by a
party indemnified hereunder, except that no party shall indemnify any other party or person for their
own sole negligence.
Such obligation shall not be construed to negate, abridge or reduce other rights or obligations of
indemnity which would otherwise exist as to a party or person described in this Paragraph.
C. Comprehensive General Liability
The successful Bidder shall exercise proper precaution at all times for the protection of persons and
property. He shall carry approved insurance from insurance companies authorized to do business in
Georgia and having an A.M. Best’s rating of A-5 or better with the following minimums:
*The limits of insurance are as follows:
a) General liability insurance of at least One Million (1,000,000) Dollars (Combined Single Limit per
occurrence) and Two Million (2,000,000) Dollars aggregate;
b) Automobile insurance of at least Five Hundred Thousand (500,000) Dollars (Combined Single
Limit per accident for bodily injury or property damage); and
c) Workers’ Compensation Insurance as will protect potential bidder or offeror from Workers’
Compensation Acts
15. Exemption from Taxes
The Contractor shall not charge the County directly for any sales or excise tax. The County is exempt from
State Sales Tax. Tax Exemption Certificates indicating the County’s tax exempt status will be furnished by the
County on request. The Contractor shall be responsible for any payment of any sales, use, or excise tax. This
exemption does not include materials purchased and used by a contractor for a construction project.
16. Method of Payment
Contractors shall provide their federal employer identification number on a standard W-9 form within 15 days
after award in order not to delay payment. Contractor shall submit request for payment directly to Camden
County Account Payable for payment issuance.
Invoices shall be submitted to:
Camden County Board of Commissioners
Attn: Tammy Dukes
P O Box 99
Woodbine, GA 31569
Upon inspection and acceptance of the work, the County will render payment, less any retainage if applicable,
within thirty (30) days.
5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
Event ID Event Title Government Entity Start Date (ET) End Date (ET) PE-76500-NONST-2027-000000025
State Government of Georgia
Bid Due: 10/06/2026
Event ID Event Title Government Entity Start Date (ET) End Date (ET) PE-66096-NONST-2026-000000205
State Government of Georgia
Bid Due: 10/15/2026
Bid Number Bid Title Bid Type Organization Bid Issue Date Bid Close Date
DeKalb County School District (DCSD)
Bid Due: 10/08/2026
Project ID: Title: (RFP) Concession Operations at Henry County Aquatic Center and Water
Henry County
Bid Due: 10/06/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.