Central House Bedroom Window Replacements RFQ

Location:	Illinois
Posted:	May 26, 2026
Due:	Jul 24, 2026
Agency:	City of Rock Island
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

Bid Title:	Central House Bedroom Window Replacements RFQ
Category:	Construction Projects
Status:	Open

Description:

The City of Rock Island is seeking proposals from qualified contractors to remove and replace nine (9) existing second-floor bedroom windows at the Rock Island Fire Department Central House, located at 1313 5th Avenue, Rock Island, IL. The goal of this project is to improve energy efficiency, operational safety, and occupant comfort for the fire department personnel, while maintaining a clean, professional aesthetic. Please see full RFQ for additional details.

Publication Date/Time:

5/26/2026 12:00 am

Closing Date/Time:

7/24/2026 3:00 pm

Contact Person:

Bob Graff, Fire Chief

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REQUEST FOR QUOTE (RFQ)

City of Rock Island Fire Department — Fiscal Year 2027

(9) Central House Bedroom Window Replacements

1. Introduction & Project Overview

The City of Rock Island Fire Department is requesting quotes from qualified contractors for a

commercial rehabilitation/maintenance project.

● Project Site Location: Rock Island Fire Department, Central House, 1313 5th Avenue,

Rock Island, IL

● Operational Status: Bidders must take notice that the Rock Island Fire Department

operates active, working fire stations that are manned 24 hours a day, 7 days a week, 365

days a year.

● Project Coordination: The Fire Department will make all reasonable attempts to

accommodate and facilitate project workflows as milestones are completed, ensuring a

collaborative balance between emergency operations and construction progression.

● Funding & Compliance: This project may utilize public funding. Accordingly, all work

must comply with applicable local building and zoning codes, State of Illinois

regulations, and Federal standards where applicable.

● Site Visit Requirement: Contractors interested in bidding may schedule an on-site

project review before submitting their quote. Please call or email to coordinate a

walkthrough.

2. Submission Details & Deadlines

All quotes must be submitted electronically via email. Late submissions will not be reviewed or

considered.

● Submission Email: firemail@rigov.org

● Submission Deadline (Date & Time): Friday, July 24, 2026, at 3:00 p.m.

● Email Subject Line Format: Quote Enclosed: Central House Bedroom Window

Replacement

3. Scope of Work & Timeline

The selected contractor will act as the General Contractor for the project and will be responsible

for managing any required subcontractors.

Detailed Scope:

3.1. Project Objective

The City of Rock Island is seeking proposals from qualified contractors to remove and

replace nine (9) existing second-floor bedroom windows at the Rock Island Fire Department

Central House, located at 1313 5th Avenue, Rock Island, IL. The goal of this project is to

improve energy efficiency, operational safety, and occupant comfort for the fire department

personnel, while maintaining a clean, professional aesthetic.

3.2. Location & Site Conditions

● Site: Rock Island Fire Department Central House (1313 5th Avenue, Rock Island,

IL).

● Location of Work: Second-floor bedrooms.

● Rough Openings: Approximately 48 inches by 48 inches (Contractor must field-

verify all dimensions before ordering materials).

● Occupancy: This is an active, 24/7 emergency response facility. The contractor

must coordinate work schedules to minimize disruption to fire department

operations and personnel.

3.3. Detailed Scope of Services

● The Contractor shall provide all labor, materials, equipment, tools,

scaffolding/lifts, permits, and supervision necessary to complete the following:

● Field Verification: Measure all nine (9) rough openings to ensure precise

manufacturing and fit of the replacement windows.

● Site Protection: Furnish and install drop cloths, plastic sheeting, and barriers to

protect interior flooring, furniture, and electronics from dust, debris, and weather

during installation.

● Demolition & Removal: Carefully remove the nine (9) existing second-floor

bedroom windows, including sashes, frames, and hardware.

● Disposal: Promptly haul away and legally dispose of all old windows, frames,

and construction debris off-site. The fire department dumpsters shall not be used.

● Preparation: Inspect the existing rough openings for rot, water damage, or

structural defects. Report any deficiencies to the Fire Chief before proceeding.

Clean and prep the openings for new window installation.

● Installation: Install nine (9) new commercial-grade aluminum windows in strict

accordance with the manufacturer’s written instructions and industry best

practices.

● Insulation & Sealing: Apply expanding polyurethane window foam insulation

around the perimeter of the new frames to eliminate drafts. Apply high-quality,

exterior-grade silicone sealant to ensure a 100% watertight seal.

● Finishing: Install any necessary interior trim/stops and exterior flashing/capping

to match the existing building aesthetics.

● Cleanup: Perform a daily and final cleanup of the interior and exterior work

areas, ensuring all dust, debris, and stray fasteners are removed.

4. Technical Specifications

4.1 Window General Requirements

● Quantity: Nine (9) windows total.

● Operation Type: Single-Hung OR Horizontal Sliding (Contractor to specify in

bid).

● Frame Material: Heavy-duty, commercially rated aluminum with a thermal

break to prevent energy loss and condensation.

● Frame Finish: Baked-on enamel, powder coat, or anodized finish (Color to be

selected by the City to match existing building exterior; typically dark bronze or

clear anodized).

4.2 Performance & Glazing

● Glazing: Sealed, insulated glass units (IGU), double-paned.

● Glass Type: Low-E (Low Emissivity) coated, argon-gas filled for optimal thermal

performance.

● Safety: Tempered glass is required by local building codes based on sill height and

proximity to the floor.

● Screens: Provide heavy-duty, removable insect screens for the operable portion of

each window.

● Hardware: Heavy-duty, corrosion-resistant cam action locks and lift handles/pulls.

4.3 Quality Assurance & Submittals

● Submittals: Before ordering, the contractor must submit manufacturer

specification sheets, shop drawings, and finish samples to the City for approval.

● Warranty: * Minimum 10-year manufacturer warranty on aluminum frames and

glass seal failure.

● Minimum 1-year contractor warranty on installation labor and workmanship.

● Regulatory: All work must comply with the City of Rock Island’s adopted

building codes and OSHA safety standards (particularly regarding second-floor

fall protection and ladder/lift safety).

4.4. Project Schedule & Execution

● Work Hours: Standard work hours shall be Monday through Friday, 8:00 AM to

4:30 PM, unless otherwise approved by the Fire Chief.

● Facility Access: The contractor must check in daily with the on-duty Shift

Commander.

● Continuity: Once installation begins, the contractor must ensure that no window

opening is left open or unsecured overnight. Every opening uninstalled must be

completely replaced and sealed by the end of the workday.

5. Contractor Qualifications & Requirements

Bidders must meet and provide proof of the following qualifications to be considered for a

contract award:

● Licensing & Registration: Active registration/good standing with the Illinois Secretary

of State and possession of all required local and state professional licenses.

● Permits: Ability to secure all required municipal building permits (including providing

stamped drawings or additional plans if required for plan review).

● Insurance: Proof of General Liability, Commercial Vehicle, and Workers' Compensation

Insurances, naming the City of Rock Island as an additional Certificate Holder.

● Equipment: Ownership of, or documented access to, sufficient equipment to complete

the work safely and efficiently.

6. Prevailing Wage Rates & Labor Laws

This project is subject to strict labor standards and wage regulations.

● Commercial Wage Policy: In accordance with Illinois Statutes and City of Rock Island

policy, all contractors and subcontractors must adhere to Federal Davis-Bacon prevailing

commercial wage rates (or applicable Illinois Department of Labor Prevailing Wage

rates, whichever is higher). Residential wage rates do not apply to this project.

● Owner-Operators: Owner-operators are not exempt and must pay themselves prevailing

wage rates.

● Documentation: Bidders must complete and attach a Project Wage Rate Sheet outlining

the job classification, hourly wage, and fringe benefits for every worker. Certified payroll

documentation will be required throughout the project.

● Apprentices: Valid U.S. Department of Labor (DOL) apprentice certification is required

for all apprentices utilized on-site.

7. Quote Preparation Guidelines

To ensure a fair evaluation, your emailed quote packet must include:

1. Company Identifiers: Legal Company Name, Federal Tax ID Number (EIN), and

SAM.gov Entity ID Number (if applicable).

2. Contact Info: Authorized contact person's name, phone number, email address, date, and

formal signature.

3. Subcontractor List: Clear identification of any subcontractors intended for use on the

project.

8. Evaluation & Award Process

The City of Rock Island Fire Department will review all quotes for responsiveness. The lowest

monetary quote does not automatically guarantee a contract award. Evaluation criteria include,

but are not limited to:

● Total competitive pricing

● Professional experience, references, and previous work history

● Verification of state licenses, insurance certificates, and bonding

● Financial stability and operator experience

The City reserves the right, at its sole discretion, to reject any or all quotes or to determine which

contractor is most responsive to this invitation.

9. Contact & Clarifications

All administrative questions, technical clarifications, or site-visit scheduling requests must be

directed to the Fire Chief:

● Contact Person: Fire Chief, City of Rock Island Fire Department

● Address: 1313 5th Avenue, Rock Island, IL 61201

● Phone: 309-732-2800

● Email: firemail@rigov.org

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Central House Bedroom Window Replacements RFQ

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