Unmanned Aerial Systems Operational and Management Software

PURPOSE .  This is a Request for Competitive Sealed Proposals (RFP) under Section 125.071 of the Ohio Revised Code (ORC) and Rule 123:5-1-08 of the Ohio Administrative Code (OAC).  The Ohio Department of Public Safety (ODPS), Fiscal/Procurement Services on behalf of the division of Ohio State Highway Patrol (the Division or OSHP) is soliciting competitive sealed proposals (Proposals) for Unmanned Aerial Systems (UAS) Operational and Management Software and this RFP is the result of that request.  If a suitable Proposal is made in response to this RFP, the State of Ohio (State), through ODPS, may enter into a contract (the Contract) to have the selected Offeror (the Contractor) perform all or part of the project (the Project or the Work).  This RFP provides details on what is required to submit a Proposal for the Work, how ODPS will evaluate the Proposals, and what will be required of the Contractor in performing the Work.

This RFP also gives the estimated dates for the various events in the submission process, selection process, and performance of the Work.  While these dates are subject to change, prospective Offerors must be prepared to meet them as they currently stand.

Once awarded, the term of the Contract will be from the award date through June 30, 2025 . ODPS also may solely renew this Contract ate discretion of ODPS for a period of one month; this unilateral renewal may be completed by ODPS at any time during the term of the Contract. Any other renewals will be by mutual agreement between the Contractor and ODPS for any number of times and for any period of time.  The cumulative time of all mutual renewals may not exceed two (2) years, unless ODPS determines that additional renewal is necessary, and are subject to and contingent upon the discretionary decision of the Ohio General Assembly to appropriate funds for this Contract in each new biennium.  ODPS may renew all or part of this Contract subject to the satisfactory performance of the Contractor and the needs of the Division.

Any failure to meet a deadline in the submission or evaluation phases and any objection to the dates for performance of the Project may result in ODPS refusing to consider the Proposal of the Offeror.

BACKGROUND.
The Ohio State Highway Patrol is an internationally accredited agency whose mission is to provide unbiased, professional public safety services through inclusion, collaboration, and innovation. The Patrol provides:

The Patrol is a division of the Ohio Department of Public Safety , which is administrated by a director who holds a cabinet-level position in state government. Our vision is to Provide service with a purpose to positively impact the quality of life and safety throughout the State of Ohio.
The Ohio State Highway Patrol desires to deploy specialized software for use in conjunction with unmanned aerial systems (UAS). The software is designed to allow for flight logging, pilot/device management, video streaming, weather updates, airspace deconfliction, and FAA approvals.

OVERVIEW.
OSHP is conducting this Request for Proposal for the purpose of obtaining sourcing to provide Unmanned Aerial Systems operational and management software, Advancements in technology related to small Unmanned Aerial Systems (UAS) and Unmanned Aerial Vehicles (UAV) is of considerable interest to OSHP and our public safety partners, particularly how the increased use of these devices by the public will impact public safety at crowded events and critical infrastructure sites in the state of Ohio.

OBJECTIVES.
ODPS has the following objectives that it wants this Work to fulfill, and it will be the Contractor’s obligation to ensure that the personnel the Contractor provides are qualified to perform their portions of the Work. The primary objective will be to provide comprehensive software designed for overall UAS program management. The selected system must be hardware agnostic, compatible with any make of UAS, capable of flight logging, pilot management, device management and allow for review of flight data/telemetry and be capable of streaming live video feeds to outside or remote locations. Hardware and Software Installation/Maintenance instructions, detailing any on-premise software deployments or changes that would be required.

Request for Proposal (RFP) :  Offerors must review the attached "SRC0000026131 Unmanned Aerial Systems Operational and Management Software RFP" document. Each Offeror must submit a Technical Proposal and a Cost Proposal as part of its Proposal package. Proposals must be submitted as two separate components (Technical Proposal and Cost Proposal) in separate electronic envelopes.
Technical Proposal : The Technical Proposal is to be submitted as a single searchable PDF document indexed as required in Attachment Two.
Cost Proposal : The Offeror must submit a separate cost section of its Proposal in the required format described in Attachment Two and as appears in OhioBuys Item grid.

Each section must be submitted in its own separate, electronic submission as indicated by the solicitation questionnaire. The submission with the Technical Proposal will be electronically sealed and contain a signed Technical Proposal, and the submission with the Cost Proposal also will be electronically sealed.

OHIOBUYS TRAINING MATERIALS
OhioBuys training materials can be located at this site https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training
To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation.
Technical Support 1-877-644-6771
If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090.  This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.