SNOWPLOWING/SALTING SERVICES AT THE HARTNESS STATE AIRPORT FOR THE DEPARTMENT...

Location:	Vermont
Posted:	May 1, 2026
Due:	May 29, 2026
Agency:	State of Vermont
Type of Government:	State & Local
Category:	49 - Maintenance and Repair Shop Equipment
Publication URL:	To access bid details, please log in.

Attachment Preview

Agency of Transportation

Department of Motor Vehicles

120 State Street, 3rd Floor | Montpelier VT 05633-0076

SEALED BID

Request For Proposal

SNOWPLOWING/SALTING SERVICES AT THE

HARTNESS STATE AIRPORT FOR THE DEPARTMENT

OF MOTOR VEHICLES, NORTH SPRINGFIELD, VT

ISSUE DATE

QUESTIONS DUE

RFP RESPONSES DUE BY

May 1, 2026

May 15, 2026, 4:30 PM (EST)

May 29, 2026, 4:30 PM (EST)

Please be advised that all notifications, releases, and addendums associated with this RFP

will be posted at:

http://www.bgs.state.vt.us/pca/bids/bids.php

The state will make no attempt to contact interested parties with updated information. It is the

responsibility of each bidder to periodically check the above webpage for any and all notifications,

releases and addendums associated with this RFP.

STATE CONTACT: Judy Bruneau

TELEPHONE: (802) 793-7584

E-MAIL: _________judy.bruneau@vermont.gov______________________________

Revised: February 13, 2026

Page 1 of 15

OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Agency of

Transportation (AOT)/Department of Motor Vehicles (DMV) (hereinafter the “State”) is seeking

to establish a contract with one company that can provide snowplowing and salting services at

AOT District 2, the Hartness State Airport located at 15 Airport Road, in North Springfield.

Invoices for services are to be billed monthly to the email address that will be identified in

Attachment B of the contract.

1.2. CONTRACT PERIOD: Contracts arising from this RFP will be for a period of (3) three years with

an option to renew for up to (2) additional (12) twelve-month periods. The State anticipates the

start date for such contract(s) will be October 1, 2026.

1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed in

writing to the State Contact listed on the front page of this RFP. Actual or attempted contact with

any other individual from the State concerning this RFP is strictly prohibited and may result in

disqualification.

1.4. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this RFP

or wishing to comment on any requirement of the RFP must submit specific questions in writing no

later than the deadline for question indicated on the first page of this RFP. Questions may be e-

mailed to the point of contact on the front page of this RFP. Questions or comments not raised in

writing on or before the last day of the question period are thereafter waived. At the close of the

question period a copy of all questions or comments and the State's responses will be posted on

the State’s web site http://www.bgs.state.vt.us/pca/bids/bids.php . Every effort will be made to post

this information as soon as possible after the question period ends, contingent on the number and

complexity of the questions. All information provided by vendors during this process will be public

and bidders shall not provide confidential information, except as described in 4.1 below.

1.5. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the State

through the issuance of an Addendum to this RFP and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

DETAILED REQUIREMENTS/DESIRED OUTCOMES:

2.1.

2.1.1.

2.2.

2.3.

The State of Vermont is interested in obtaining bids to meet the following business needs. This

contract calls for snowplowing and salting services for the DMV at the Hartness State Airport

located at 15 Airport Road, in North Springfield, to be snowplowed and salted twice a week. If

snowfall is 2” or more, prior to 7:45 AM on Wednesdays and Fridays.

The parking lot is 36,168 square feet of the parking area near the Graves Building that is paved and

used for exams. See attachment.

Snow may need to be moved around the site, pushed up with a loader, or removed from the site.

When the snow needs to be hauled from the site, the contractor will need to dispose of it properly. It

is the responsibility of the Contractor to have a location where snow can be disposed. Please fill out

the bid “Price Schedule” for the equipment you will be using to perform these services. Where

applicable, the driver/operator must be CDL certified.

The Contractor shall always provide adequate supervision of his/her employees to ensure complete

and satisfactory performance of all work in accordance with the terms of the contract. The

Revised: February 13, 2026

Page 2 of 15

2.4.

2.5.

2.6.

2.7.

2.8.

2.9.

2.10.

contractor will always have a responsible supervisor on the job when the work of the contract is

being carried out.

The Contractor and his/her employees will be subject to all State, Local, and Federal regulations for

the conduct of personnel.

All equipment used for this contract will be in acceptable operating condition, capable of producing

professional looking results. Problems with equipment reliability and job quality will be justification

for requiring an equipment upgrade as a continuation of contract conditions. The contract

coordinator will make this decision.

The contractor is responsible to properly maintain each piece of equipment according to the

manufacturer’s recommendations.

All vehicles on state property must be properly registered and the operators of the vehicles must

have a valid driver’s license to operate the vehicle(s).

Additional services performed outside the original scope of work that is on state property must be

approved in advance before services are performed. As such, no changes, alterations,

modifications, or amendments to the terms and conditions of this contract shall be effective unless

reduced to writing, numbered, signed, and otherwise properly executed by the duty authorized

representative of the State and Contractor.

Subcontractors will need to submit the required subcontractor reporting forms and be approved by

the contract coordinator before they can perform any duties as a part of the contract.

The Contractor will comply with all Federal, State, County and City regulations.

3.1.

3.1.1.

3.1.2.

3.2.

GENERAL REQUIREMENTS

PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs

that the Bidder wishes the State to consider must be submitted for consideration. If applicable, all

equipment pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery

cost will be honored. All equipment shall be delivered assembled, serviced, and ready for

immediate use, unless otherwise requested by the State.

Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy submitted by

Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the full spectrum of

materials and/or services required.

Cooperative Agreements. Bidders that have been awarded similar contracts through a

competitive bidding process with another state and/or cooperative are welcome to submit the

pricing in response to this solicitation.

STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select

the Bidder(s) as may be determined to be in the best interest of the State and consistent with the

goals and performance requirements outlined in this RFP. The State of Vermont reserves the right

to obtain clarification or additional information necessary to properly evaluate a proposal. Failure of

bidder to respond to a request for additional information or clarification could result in rejection of

that bidder's proposal. To secure a project that is deemed to be in the best interest of the State, the

State reserves the right to accept or reject any and all bids, in whole or in part, with or without

cause, and to waive technicalities in submissions. The State also reserves the right to make

purchases outside of the awarded contracts where it is deemed in the best interest of the State.

Revised: February 13, 2026

Page 3 of 15

3.2.1.

3.2.2.

3.3.

Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final

selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to

provide a BAFO. The state reserves the right to request BAFOs from only those Bidders that meet

the minimum qualification requirements and/or have not been eliminated from consideration during

the evaluation process.

Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it

will help the State’s evaluation process. The State will factor information presented during

presentations into the evaluation. Bidders will be responsible for all costs associated with providing

the presentation.

CONFLICTS OF INTEREST:

3.3.1.

Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a business entity

has interests (for example, customers, partners, contracts) that could undermine, or reasonably be

perceived to undermine, its faithful and unbiased performance of a contract with the State that may

result from this solicitation.

3.3.2.

Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an individual, agent

or employee of a bidder could undermine, or reasonably be perceived to undermine, its faithful and

unbiased performance of a contract with the State that may result from this solicitation.

3.3.3.

Requirements: The State does not seek to contract with any individual or business entity having a

conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure the State’s

awareness of actual, potential, or reasonably perceived PCOIs and OCOIs, bidders shall:

a) Prior to submitting a proposal, conduct an internal review of its current affiliations and

activities and identify actual, potential, or reasonably perceived PCOIs or OCOIs relative to a

contract with the State that may result from this solicitation.

b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any facts

that may cause a reasonably prudent person to perceive a PCOI or OCOI with respect to a

contract with the State that may result from this solicitation. Disclose, also, any actions

proposed to mitigate the PCOI or OCOI.

3.3.4.

3.4.

3.4.1.

3.4.2.

The State shall have sole discretion to determine whether a PCOI or OCOI can be mitigated to the

State’s satisfaction and may discuss the conflict with the bidder if and to the extent the State deems

discussion necessary to its determination. The State reserves the right to (a) reject from further

consideration any proposal having a PCOI or OCIO that cannot be mitigated to the State’s full

satisfaction and (b) terminate a contract upon discovery that a contractor failed to disclose facts

pertaining to a PCOI or OCOI in its proposal, or otherwise misrepresented relevant information to

the State.

WORKER CLASSIFICATION COMPLIANCE REQUIREMENTS: In accordance with Section 32 of

The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54), Bidders must comply with the

following provisions and requirements.

Self Reporting: For bid amounts exceeding $250,000.00, Bidder shall complete the appropriate

section in the attached Certificate of Compliance for purposes of self-reporting information relating

to past violations, convictions, suspensions, and any other information related to past performance

relative to coding and classification of workers. The State is requiring information on any violations

that occurred in the previous 12 months.

Subcontractor Reporting: For bid amounts exceeding $250,000.00, Bidders are hereby notified that

upon award of contract, and prior to contract execution, the State shall be provided with a list of all

proposed subcontractors and subcontractors’ subcontractors, together with the identity of those

subcontractors’ workers compensation insurance providers, and additional required or requested

Revised: February 13, 2026

Page 4 of 15

3.5.

3.6.

3.6.1.

•

3.7.

3.8.

3.9.

3.9.1.

information, as applicable, in accordance with Section 32 of The Vermont Recovery and

Reinvestment Act of 2009 (Act No. 54). This requirement does not apply to subcontractors

providing supplies only and no labor to the overall contract or project. This list MUST be updated

and provided to the State as additional subcontractors are hired. A sample form is available online

at http://bgs.vermont.gov/purchasing-contracting/forms. The subcontractor reporting form is not

required to be submitted with the bid response.

EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE

PROCUREMENTS:

For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change

Considerations in State Procurements Certification, which is included in the Certificate of

Compliance for this RFP.

After consideration of all relevant factors, a bidder that demonstrates business practices that

promote clean energy and address climate change as identified in the Certification, shall be given

favorable consideration in the competitive bidding process. Such favorable consideration shall be

consistent with and not supersede any preference given to resident bidders of the State and/or

products raised or manufactured in the State, as explained in the Method of Award section. But,

such favorable consideration shall not be employed if prohibited by law or other relevant authority

or agreement.

METHOD OF AWARD: Awards will be made in the best interest of the State. The State may

award one or more contracts and reserves the right to make additional awards to other compliant

bidders at any time if such award is deemed to be in the best interest of the State. All other

considerations being equal, preference will be given first to resident bidders of the state and/or to

products raised or manufactured in the state, and then to bidders who have practices that promote

clean energy and address climate change, as identified in the applicable Certificate of Compliance.

Evaluation Criteria: Consideration shall be given to the Bidder’s project approach and

methodology, qualifications and experience, ability to provide the services within the defined

timeline, cost, and/or success in completing similar projects, as applicable, and to the extent

specified below.

The review and evaluation of responses to the RFP will be performed by the Vermont DMV and

their designees. The evaluation process will take place the week following the response due date.

During this time, the RFP Manager or other Vermont DMV representatives may, at their option,

initiate discussion with respondents for the purpose of clarifying aspects of their responses.

CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select one

or more bidders with which to negotiate a contract, based on the evaluation findings and other

criteria deemed relevant for ensuring that the decision made is in the best interest of the State. In

the event State is not successful in negotiating a contract with a selected bidder, the State reserves

the option of negotiating with another bidder, or to end the proposal process entirely.

COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the

preparation of a response to this RFP and shall be responsible for all expenses associated with any

presentations or demonstrations associated with this request and/or any proposals made.

CONTRACT TERMS: The selected bidder(s) will be expected to sign a contract with the State,

including the Standard Contract Form and Attachment C as attached to this RFP for reference. If IT

Attachment D is included in this RFP, terms may be modified based upon the solution proposed by

the Bidder, subject to approval by the Agency of Digital Services.

Business Registration. To be awarded a contract by the State of Vermont a bidder (except an

individual doing business in his/her own name) must be registered with the Vermont Secretary of

State’s office https://sos.vermont.gov/corporations/registration/ and must obtain a Contractor’s

Business Account Number issued by the Vermont Department of Taxes http://tax.vermont.gov/.

Revised: February 13, 2026

Page 5 of 15

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
SNOWPLOWING/SALTING SERVICES AT THE HARTNESS STATE AIRPORT FOR THE DEPARTMENT OF MOTOR VEHICLES, NORTH SPRINGFIELD, VT	05/15/2026 04:30PM		05/29/2026 04:30PM

SNOWPLOWING/SALTING SERVICES AT THE HARTNESS STATE AIRPORT FOR THE DEPARTMENT OF MOTOR VEHICLES, NORTH SPRINGFIELD, VT

Attachment Preview

See also